Supports the operational activities of the landscaping Company in all administrative matters. Timely plans, coordinates, and provides direction and guidance to the administrative department in the achievement of its assignments.
1. Manages all incoming and outgoing telephone communications through a central
telephone system; ensures a customer-friendly manner and a high degree of
professional business decorum.
2. Administrates all incoming and outgoing written communications, including mail,
policy memoranda, contracts and proposals, accounts receivable, letters, and
promotional materials.
3. Manages all contract administration activities; contemporaneously posts and
reconciles all contract documents from inception through archival storage
5. Maintains confidentiality of Company affairs.
6. Files and secures sensitive data at the end of each day.
7. Maintains employee, customer, and vendor files.
8. Administers a system for the timely collection of accounts receivable.
9. Carries out credit and collection policy as assigned.
10. Administers the accounts payable system as it applies to contracts activity; timely
forwards reconciled documentation to the holding company for timely payment;
assists the controller, when requested, in the management of non-contract accounts
payable activity.
11. Timely originates and manages all accounts receivable; ensures their accuracy; assists
in the timely collection.
12. Acts as custodian of all records of the Company according to Company records
retention policy; stores and maintains all qualifying records for fast retrieval at any
time.