Creating takeoffs, contacting suppliers, and managing procurement and estimating for subcontracts involves several detailed steps. Here's a guide to help you navigate through the process:

### 1. Takeoffs

**Step-by-Step Process:**
1. **Review Plans and Specifications:**
   - Obtain and thoroughly review the project plans, drawings, and specifications.
   - Identify all the items and materials required for the project.

2. **Digital Takeoff Software:**
   - Use software like Bluebeam, PlanSwift, or AutoCAD to perform digital takeoffs.
   - Mark and measure all the necessary quantities directly from the digital plans.

3. **Manual Takeoffs:**
   - For smaller projects or when digital tools are not available, manually count and measure items on printed plans using a scale ruler.

4. **Categorize Quantities:**
   - Group similar items together (e.g., concrete, steel, plumbing).
   - Ensure all measurements are accurate and account for waste factors.

### 2. Calling Suppliers

**Step-by-Step Process:**
1. **Identify Suppliers:**
   - List potential suppliers for each category of materials required.
   - Consider local suppliers to reduce transportation costs.

2. **Prepare Information:**
   - Have detailed specifications and quantities ready to discuss with suppliers.
   - Prepare a list of questions to ensure you get all the necessary information (e.g., delivery times, bulk discounts).

3. **Contact Suppliers:**
   - Reach out to suppliers via phone, email, or through their websites.
   - Request quotes and lead times for the materials needed.

4. **Compare Quotes:**
   - Evaluate the quotes based on price, quality, lead time, and supplier reliability.
   - Negotiate terms if necessary to get the best possible deal.

### 3. Procurement

**Step-by-Step Process:**
1. **Purchase Orders:**
   - Once the supplier is selected, prepare and send out purchase orders.
   - Ensure the purchase orders include detailed descriptions, quantities, prices, and delivery dates.

2. **Track Deliveries:**
   - Monitor the status of all orders to ensure timely delivery.
   - Coordinate with the supplier for any adjustments or delays.

3. **Inspect Deliveries:**
   - Upon receipt, inspect all materials to ensure they meet project specifications and quality standards.
   - Address any discrepancies immediately with the supplier.

### 4. Estimating for Subcontracts

**Step-by-Step Process:**
1. **Scope of Work:**
   - Clearly define the scope of work for each subcontractor.
   - Include all necessary details such as specifications, timelines, and quality standards.

2. **Request for Proposals (RFP):**
   - Send out RFPs to potential subcontractors.
   - Provide them with project plans, specifications, and any other relevant documents.

3. **Evaluate Bids:**
   - Review the bids received from subcontractors.
   - Compare them based on cost, experience, proposed methods, and schedule.

4. **Negotiate and Award Contracts:**
   - Negotiate terms with the selected subcontractor to finalize the agreement.
   - Award the subcontract and ensure all contract documents are properly executed.

5. **Monitor Subcontractor Performance:**
   - Regularly check on the progress of subcontracted work.
   - Ensure compliance with project standards and timelines.

Candidates must:
- **Stay Organized:** Keep detailed records of all communications, quotes, and transactions.
- **Build Relationships:** Maintain good relationships with reliable suppliers and subcontractors.
- **Use Technology:** Leverage project management and takeoff software to streamline processes.
- **Continuous Improvement:** Regularly review and refine your processes to improve efficiency and accuracy.