We are seeking a highly organized and detail-oriented Executive Assistant to support our leadership team. This role is crucial in maintaining efficient operations, managing communications, and ensuring the smooth execution of various administrative tasks.
Key Responsibilities:

Meeting Management and Reporting:

Transcribe weekly meetings using Otter.ai
Create detailed summaries highlighting key discussions, decisions, and action items
Compile weekly reflection reports by Friday afternoon (4 PM CST)
Review voice notes/messages/emails to add to project management tool


Calendar and Meeting Coordination:

Schedule and prepare for weekly review meetings every Monday morning
Update calendar events with relevant discussion points, decisions, and actions
Manage and categorize the executive's calendar for better efficiency


Goal Setting and Tracking:

Assist in outlining and tracking monthly, quarterly, and yearly goals
Ensure calendar reflects key priorities, including personal well-being


Inbox Management:

Organize and manage the executive's inbox for improved efficiency


Work Prioritization and Team Coordination:

Support work prioritization based on project deadlines
Assist in planning weekly action items for team members


Daily Reporting:

Provide daily morning reports outlining meeting plans, key topics, and project recommendations



Qualifications:

Proven experience as an Executive Assistant or in a similar role
Excellent organizational and time management skills
Strong attention to detail and ability to multitask
Proficiency in Microsoft Office suite and project management tools (e.g., Monday.com)
Experience with transcription software (e.g., Otter.ai) is a plus
Outstanding written and verbal communication skills
Ability to maintain confidentiality and exercise discretion
Proactive problem-solving skills and ability to work independent
Note training on process and strategy will be provided