Location: Remote (Full-Time, Temporary)
Important dates: September 10th - September 24th, 2024
Monthly budget: Max USD $6,000

About Openmesh
For the past 4 years, the Openmesh team has been building a new kind of decentralized cloud + data & oracle network for the world, without a middleman. Openmesh brings the best of AWS, Ethereum, IPFS, and Chainlink into one solution. Our team brings diverse experience from prominent projects, including Fantom, Ripple, AWS, Cosmos, and Aragon.

We've built a platform that allows anyone to rent their unused computers to someone anywhere in the world. Openmesh connects providers such as individual computer owners, bare metal, data centres, even public cloud providers to the end users, enabling Web2 & Web3 startups to compare and choose from thousands of providers instead of one, saving up to 90% on their cloud bills.
We currently have the largest data center connectivity and access to CPUs, GPUs, and storage in web3.

Our goal is to accelerate web3 by integrating the world's fastest internet connectivity, data centers, GPUs, CPUs, and storage into the web3 space

Our Vision
We envision a world where data is open, decentralized, and beneficial to everyone, not just a select few. This isn't solely about technology but rather about shaping the next 1020 years of the internet, preserving democracy, and ensuring a free flow of information for generations to come.

Scope of work
As we prepare to attend Token2049, the largest crypto event in the industry, our team is gearing up for a busy and highly strategic week in Singapore. To ensure the success of our side events and critical meetings with over 100+ speakers, potential business partners, VCs, and more, we are seeking an organized and resourceful Event Operations and Business Development Coordinator.

Key Responsibilities:
High-Level Scheduling and Coordination:

Strategic Scheduling:
- Manage complex calendars for senior executives, scheduling and prioritizing over 100 meetings from September 15th to September 22nd.
- Ensure that all meetings align with strategic goals and maximize opportunities during the event.
- Agenda Management: Create, maintain, and continuously update detailed agendas, ensuring no conflicts and that all logistics are handled seamlessly.
- Real-Time Adjustments: Handle last-minute changes and schedule adjustments with poise and efficiency, maintaining smooth operations throughout the event.
- Executive-Level Support:

- Communication Liaison: Serve as the primary point of contact between Openmesh executives and external stakeholders, including top-tier VCs, business partners, and speakers. Manage all communications with professionalism and discretion.
Meeting Preparation: Ensure executives are fully briefed before each meeting, providing comprehensive research, key talking points, and any necessary materials.
- Confidentiality: Handle sensitive information with the utmost confidentiality and integrity.
- Event Planning and Execution:

- Side Event Coordination: Oversee the planning and execution of two side events, ensuring every detail is meticulously managed, from guest lists to logistics.
- VIP Coordination: Manage interactions and engagements with high-profile attendees, ensuring personalized and high-quality experiences.
- Crisis Management: Be prepared to handle any unforeseen challenges during the event, ensuring that executives remain focused and effective.
Business Development and Follow-Up:

- Lead Tracking: Keep meticulous records of all meetings and interactions, ensuring that follow-up actions are clearly documented and assigned.
- Opportunity Identification: Proactively identify and flag business development opportunities arising from meetings and interactions during the event.
- Post-Event Coordination: Oversee the smooth transition from event meetings to ongoing business development efforts, ensuring no opportunities are lost.
- Administrative and Operational Efficiency:

- Executive Support: Provide comprehensive administrative support to senior executives, managing emails, calls, and any additional tasks that arise during the event period.
- Data Management: Ensure all data related to meetings, leads, and follow-ups is accurately entered and organized in the CRM or other systems.
- Resource Coordination: Manage any additional resources or personnel involved in the event, ensuring everyone is aligned and working efficiently.

Qualifications:
- Experience: 5+ years of experience as an Executive Assistant, Senior Personal Assistant, or in a similar high-level support role, ideally within the tech, blockchain, or Web3 sectors.

Skills:
- Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines.
- Strong communication and interpersonal skills, capable of interacting with C-level executives and high-profile industry figures.
- Proficiency in calendar management, CRM tools, and scheduling software.
- Ability to remain calm and focused under pressure, with a proven track record of handling complex logistics and last-minute changes.
- Strong research skills, with the ability to quickly gather and synthesize information to support executive decision-making.