Virtual Assistant job description template

An effective description can help you hire the best fit for your job. Check out our tips to provide details that skilled professionals are looking for.

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Tips for Writing a Virtual Assistant Job Description

A virtual assistant is a person who assists clients via the internet, phone, or email. They help with day-to-day tasks and are usually hired as a business expense. A virtual assistant should be a well-rounded person who is familiar with the field they are working in. They should be creative, patient, and good at time management. Most important, they should be reliable and adept at problem solving.

Below is a sample job description exploring the daily responsibilities and necessary qualifications for a virtual assistant. 

The Job Overview

We are seeking an individual to perform administrative duties and support our business operations. As a virtual assistant, you will be responsible for scheduling and attending meetings, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute reports, handle various administrative tasks, and maintain our company website.


Below are some of the responsibilities a virtual assistant is expected to assume in their position:  

  • Plan, organize, and execute office activities and meetings
  • Manage office logistics
  • Manage and maintain calendars
  • Handle administrative tasks such as filing, scanning, and copying
  • Handle bookkeeping
  • Complete word processing tasks
  • Research and organize data
  • Maintain and manage contacts
  • Create presentations and documents
  • Manage social media
  • Gather and organize data for statistical analysis
  • Train and supervise other administrative staff
Job Qualifications and Skill Sets

Below are the qualifications expected of a virtual assistant:

  • Ability to manage a calendar and schedule appointments
  • Proficiency with Microsoft Office tools such as Word, Excel, and PowerPoint
  • Knowledge of marketing, advertising, and public relations
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Familiarity with social media platforms
  • Proficiency with cloud-based platforms such as Google Docs, Skype, and other remote team messaging apps
  • Strong time management skills and the ability to multitask
  • Skilled in data entry
  • Ability to work in a fast-paced environment
  • High-speed internet connection


Rating is 4.7 out of 5.

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    A remote warrior with "Go the extra mile attitude! Solid 8+ years of experience as Senior Admin Assistant in a high-pressure and fast-paced environment U.S. technical and engineering company ROHQ in Manila. In addition to 5 years of Data Labeling exposure with global clients, startups, small and large companies. Highly experienced in creation and annotation of large volumes of image data such as; Vehicles, Traffic Lights, Maps, Streets, Buildings, Trees, Animals, Texts, Numbers, Clothing, logos, Marketing Brands, Sports and Humans frame by frame which can be in any form (text, audio, images, and video). Contribute thousands of Data and annotated Image/text, while maintaining accurate bounding boxes or polygon lines, adding attribute tags and regions, recognize similar patterns in new datasets to make it usable for machine learning in detecting instances of semantic objects of a certain class.
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