This job opening is for a Virtual Assistant (a.k.a. Virtual Secretary/Personal Assistant) position in my real estate investing business. I’m looking for an experienced individual to help with and later assume the day-to-day activities.
This is not a full-time position but rather 10-20 hours per week on a consistent basis. The work will be 4-5 days per week, Monday through Friday.
The scope of my business is simple - I buy houses, fix them to like-new condition, then re-sell them.
The Ideal Candidate
The best individual for this position will possess previous experience as an Administrative Assistant in the corporate realm.
The individual should be focused, motivated and self-starting with a strong work ethic and ability to accomplish the task at hand in an efficient, effective manner. Good time management skills and working without supervision are a must.
Keen attention to detail is very important in this position and missing or ignoring details can be costly. An individual with a sharp, emphatic attention to detail is highly sought after and favored. Think disciplined, responsible, neat and organized.
Experience and proficiency with Microsoft Office (Word, Excel, Outlook, etc.) and QuickBooks is imperative due to the various tracking and accounting functions of this job. In addition, bookkeeping experience is a vital part of this job and will include entering accounts payable, tracking job expenses, reconciling credit card and bank statements, and generating reports.
Previous experience with project management is a plus but not a requirement. This can be taught granted the individual is willing to learn the skills necessary.
Another important part of the job is making and receiving telephone calls - having a reliable telephone connection (mobile preferably) is a must. In regards to phone conversation, the individual should have a pleasant phone voice and professional telephone etiquette.
The candidate must also be located in the United States and be agreeable to having a full background check performed prior to hiring. This is required due to the sensitive documents and financial matters the individual will be entrusted with.
A high school diploma is the minimum requirement for this position. However, the successful completion of a BS degree in Business is highly favored, although other degrees or diplomas will be considered.
Tasks that might be performed in a day are as follows:
Check the schedule to see which contractors are working which projects
Place a friendly ‘good morning’ call to them to make sure they’re on-site and working
Update our shared calendar and project management portal after speaking with contractors
Review pending ‘to purchase’ contracts then determine actionable steps
Make necessary calls/emails to follow up (may include calls to attorneys, real estate agents, bank/REO managers)
Review pending ‘contracts to sell’ and ‘properties to sell’ lists
Make necessary calls/emails to follow-up with buyers (including attorneys, real estate agents, mortgage bankers/brokers)
Follow-up with agents on previous offers
Review incoming phone messages from prospective sellers
Put together internal information packets on any prospective sellers for me to review and call back
Monitor and place marketing pieces online (includes Craigslist posting, reviewing Google PPC/SEO campaigns etc., updating website, etc.)
Pull foreclosure leads from an online service and compile info packets on those listings
Enter a/p, (receipts etc.), deposits, checks and other financial items in QuickBooks
Enter any online leads into an auto-responder system
Electronic filing of scanned documents
Reconcile bank and credit card statements (monthly)
Look like a long list? Trust me, some of those items will be skipped over as they simply won’t apply or there’ll be nothing that’s actionable for that item on that day.
While the workload is not strenuous, it is absolutely critical that the list be reviewed on a daily basis to make sure nothing is slipping by or being missed. These are some of the details I’m referring to that, if overlooked, can be costly.
A little about me...
If you frequently make excuses for your shortcomings then don’t even bother applying. I’m seeking a proven performer that’s driven, hard-working and willing to do what it takes to get the job done - and I’m not interested in settling for less. I don’t tolerate slackers, laziness or sloppiness. (Be sure to read the attachment.) I’m not a task master, I just want someone with a strong commitment to achievement. I'm not perfect but I do work on it daily.
If you’re interested in working with someone who likes to make things happen, then I would urge you to apply.
Do it now!