Hi, I am seeking an assistant to handle many different daily tasks for me. This will begin as a part time job and move into a full time position as you prove yourself capable to handle these tasks. You will be expected to complete your tasks Monday thru Friday between the hours of 9:00 a.m. and 5:00 p.m. Eastern Standard US Time and some work on the weekends.
The pay will be $4.00 per hour with bonuses.
*You must have excellent speaking and writing English skills.
*You must consistently have an excellent internet connection.
*You must be able to video Skype
*You must work during my work hours.
*You must be comfortable with data entry and be willing to learn how to use tools like Slybroadcast, Google Docs, Google Voice, CallFire, Vumber, Mailchimp, Craigslist, Zillow and E-mail. If you do not feel confident about learning new things, please do not apply to this job.
Ideally my VA should be entirely in charge of managing my business email inbox. If an important e-mail comes in that I do not wish to deal with immediately, I need to have my VA schedule a time for Me to deal with that e-mail on my calendar and remind me via text/email.
My VA will be 100% in charge of my calendar, both for business and personal events. There are many solutions to this collaboration like Google’s Calendar, Fantastical, Apple’s Calendar and tools like Schedule Once. This simple system will allow me to “be in the room” and focus on one item at a time with full attention and limited distraction, increasing my productivity.
Marketing Management: It's a straight forward process, coordinating the lists to the direct mailout company I work with, but it needs to also be managed and completed weekly/monthly. Pulling, managing and storing my lists, ordering and proof reading my mail pieces, and a way to pay for the marketing expenses, Craigslist IFTTT leads, your entire marketing calendar/budget, all mailings and combining lists with mail pieces.
Reporting: Every mailing MUST be measured with a Campaign Report. This report will tell me many things about my specific territory but most importantly it will tell me what is working and what is not. Most importantly it should track how many pieces went out, how many calls came in, how many deals were closed, how much the campaign cost and how much total it brought in. I have a report document to fill out for this.
Data: All calls that come into my voicemail system go immediately into my database and are contacted at once; sense of urgency with responding to incoming leads is Paramount and essential to success, I will handle the calling but I need my VA to be on top of it as well to get the data entered into the CRM since I'm often out on the move looking at properties or running my office.
Additionally my VA is responsible for converting any manual reports from the County into a usable lead source. For instance if I pull a Tax Delinquent List from the County and it needs to be sorted by property type.
Contracts:Both Purchase Agreements and Assignment Agreements should be populated for me and ready to go prior to my scheduled appointment times with the Seller or the Buyer. This responsibility also includes sending time sensitive written offers to all homeowners that call in, even if they are not “hot”. For the cold leads use a service called Click To Mail.
Craigslist: Scrapping Buyers and Sellers from Craigslist is an essential piece of any wholesaling operation. Posting’s for buyers and sellers and using tools like IFTTT require tons of time and weekly tweaking that is perfect for my VA to handle or outsource.
Pipeline: This report should identify warm leads, hot leads and the status of all homeowners under contract. Columns for purchase agreement signed, assigned to buyer, deposit in, title work complete, closing date, waiting on (next item), projected assignment amount and closed are essential.
Research: Territory reports, SEO keywords, locating Property Managers, cash buyer maps, PPC reports, etc. Any project I bring up, I need my VA to take the bull by the horns and get it completed ASAP by doing whatever it takes, if we need to hire another VA or someone with a specialized skill set we will.
Conduit: Often some projects will require an expert, a graphic designer, web developer or an editor for a video testimonial on my real estate business. It is critical that my VA is responsible for the entire project rather than simply putting him/her in charge of independent tasks from multiple aspects of my business.
I need to trust my VA to hire the right experts. My VA needs to be organized, detailed, thorough, problem solver and critical thinker, smart and can handle helping me manage projects seamlessly.
Sending out Purchase Agreements to buyers lists:
Creating e-mail blasts and (more importantly) a text blast for the correct cash buyer lists. And second, send the address to our title company to begin closing preparations.
Less than 30 hrs/week
More than 3 months3+ monthsProject LengthDuration
I am willing to pay higher rates for the most experienced freelancers