I am a business and real estate attorney looking for a legal assistant who doesn’t want to work in a traditional law firm environment or deal with the rigidity of corporate America. I need someone who is: highly organized, extraordinarily detailed, extremely efficient, self-starting, proactive, solution-oriented, flexible, articulate and personable. Oh, and competent and able to prioritize too.
EXPERIENCE: You must have experience as a legal assistant – at least 2 years. Large law firm experience is a plus. Additionally, you have to have experience in getting things done.
HOURS: This is a part-time, contract position. I will initially want 4 to 6 hours of dedicated time per business day (that is negotiable). You can choose what those hours are each day, but I will likely want them to be fairly consistent across each day and in a block. For example, 9 a.m. to 1 p.m. each day. Or, 10 a.m. to noon and 1 p.m. to 3 p.m.
WORK ENVIRONMENT: You will, primarily, will work from home. Periodically (i.e., once or twice per week), I may need you to run errands. Typical errands may include, but are not limited to: going to the post office, going to the bank, going to the courthouse (to the real estate records offices). I may ask you to attend a meeting or other event. You will also need to be available via telephone for me, clients, and/or other team members during your work hours.
WHAT YOU’LL NEED TO HAVE: You’ll need to have a true home-based office – computer, scanner, and printer. You will also need to be in a space that is (or can be quiet) for those times that you will be on the phone (unfortunately, that doesn’t go without saying). You’ll need to have Microsoft Office, as well as a reliable internet connection. You will need to have reliable transportation in order run the aforementioned errands. You will be compensated for your mileage in connection with any travel you do on behalf of the firm. It would be great if you’re a notary or are willing to become one.
EXPECTATIONS: If I tell you something or ask you to do something, I don’t want to have to remember to ask you about it again later. I’m relying on you to keep track of your tasks and responsibilities. I expect you to be very professional in your appearance and communication. I also expect you to use good judgment. I expect you to be honest, reliable and trustworthy, with the ability to keep the confidences of both our clients and other team members.
TYPICAL DUTIES INCLUDE:
- Conduct research to support transactions
- Assist with the drafting and reviewing of legal documents
- Investigate facts to help in the negotiation and closing of legal matters
- Handle calendar
- Make travel arrangements
- Register entities with the Secretary of State
- Respond to telephone and internet inquiries
- Communicate directly with clients
- Scan and digitally file documents
- Record and store client information
COMPENSATION: Your initial compensation will be based on your experience. Further increases in compensation will be based on your ability to provide increased value to the firm.
OPPORTUNITY FOR GROWTH: The first 60 days will be an opportunity for us both to see if we are a good fit or not. It will be your job to help me become more efficient. It will be my job to work with you and empower you to succeed in the position. You will start out on a part-time basis, but, as the firm grows there will be an opportunity for your hours to increase, if that works for you. If you're a good fit for the firm, we can also consider full-time employment and benefits. We can cross that bridge when we get to it.
NOTE: I am not a micromanager. The person I hire will need to be self-motivated and, simply put . . . not lazy. I have to be able to rely on you and the quality of your work. To the extent I grow to be comfortable with your work product and handling of firm matters, you will be afforded the flexibility and freedom to do your job.
If you’ve read this entire ad and you decide to apply for the position, thank you in advance for your interest. I look forward to seeing your resume and responses to the questions below.