Accounts Payable Management Jobs

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Fixed-Price - Intermediate ($$) - Est. Budget: $200 - Posted
We need an accountant for our E-Commerce Business. First I'll give you a background about our situation: We own a multi-channel e-commerce business. As we are managing our inventory and order management on TradeGecko, we have created several independent sales accounts for the different channels that we have. Also, we have multiple sales profiles within the same e-commerce channel as we have a lot of partners that we need to track their sales independently. As for the accounting side, we want to use Xero.com as we can sync it with our TradeGecko and import all the sales data. Our current sales volume are 2500 orders per month, and we have goals to reach 10,000 orders within the next six month. The truth is, we have experienced rapid growth in the past months and we have lost control over our finances. We are making a very good profit, but our cash flow state is in a complete mess as we are over-investing in stock due to lack of control on the amount of product sourcing we make. We also never established accounting, so it is long due. So our goals and requirements are: 1- Managing our sourcing and funding and setting rules/guides for our purchasers so that: a. We use the right credit card b. Limit our sourcing value every month based on cash coming from sales. In other words, going back to a healthy positive state of cash flow. Our monthly profit should be evenly distributed between cash savings and stock investments. (unlike what's happening now, overstocking and almost -ve cash flow) 2- Reducing our sourcing cost for the specific products and making as much profit as possible. Our buyers are buyers blindly because they care about fulfilling their orders. As an accountant, we need to learn together how can we put our orders with suppliers so we will save on 1- Item Price 2- Shipping Cost 3- Generating bi-monthly statements for each account in our profile. A statement will include a. Sales Figure b. Cost of Goods c. Profit Please note that the statement can only be generated after we manually verify the orders made under this account. We make sure that a. returns are retrieved. b. all payments had been collected. At the end we generate a report that needs to be sent to the partner with the payment due. Accordingly, I pay my partners. At the end, we would like to say that this is an extremely tough environment so please apply if you are positive you can fix our mess. And it's definitely a long-term position. Our initial budget for this is 200$ as a monthly salary. I do understand it's at the low scale. But it will definitely​ doubles multiple times when we achieve a positive, healthy cash flow position. Good luck in advance :)
Skills: Accounts Payable Management Accounting Xero
Hourly - Expert ($$$) - Est. Time: More than 6 months, 30+ hrs/week - Posted
About the Company: We are a Consulting based company with Gross revenues of over 15 million dollars per annum. We specialize in helping individuals start their own online businesses from home, many become successful and many do not. We also produce and manufacture our own supplement products that we market on the internet as a free trial offer to consumers nationwide and in Canada. Our business is 100% online with only key executives and assistants working in our Madison avenue location. Responsibilities: The Controller is responsible for all finance and accounting operations including the production of weekly/monthly/annual financial reports, maintenance of an adequate system of accounting records, managing credit and merchant accounts and a comprehensive set of controls and budgets. Some experience with e-commerce is required as all business is done online. They will initially manage one staff accountant and a senior accounting contractor but we expect this to grow rapidly to several staff. Principal Accountabilities: Management Create and maintain a documented system of accounting policies and procedures Manage any outsourced functions, interfacing with our vendors for telemarketing and shipping Oversee the operations of the accounting department, including the design and reorganization of an organizational structure adequate for achieving the department's goals and objectives as transaction volume and number of suppliers and customers increases Oversee the accounting operations and cumulative reporting across many legal entities under our control including policies and procedures Daily reconciliation of all deposits against purchases Daily vendor payments from company accounts to maintain balances for chargebacks but also pay bill on a timely basis to insure good credit and growth of credit card processing capabilities of each entity Report across individual companies and collectively for KPIs and provide daily, weekly and monthly reports and populate dashboard to be created Develop and update rolling 90 day cash and P & L forecasts Hire and mange bookkeeper(s) and accountants as needed to support rapid growth – Staff ratio to be determined with transaction level to maintain in high-growth mode to allow 60 day hiring cycle for new employees Control costs and negotiate with vendors Work with Business Analysts to achieve cost savings and revenue growth Develop systems to manage risk and create checks and balances needed to prevent and detect any fraud Produce monthly P & L and Balance sheets with forecast to actual reporting Financial Controller Tasks. Ensure policies and procedures are in compliance with professional standards, state and federal regulatory requirements. Establish and maintain internal controls to support the financial infrastructure. Present financial reporting and potential risk areas to senior management. Guide management and analysts with opportunities for savings and/or additional revenue Transactions Ensure that accounts payable are paid in a timely manner Ensure that all reasonable discounts are taken on accounts payable Ensure that accounts receivable are collected promptly Process payroll in a timely manner Ensure that periodic bank reconciliations are completed Ensure that required and debt payments or collections are made on a timely basis Maintain the chart of accounts Maintain an orderly accounting filing system Maintain a system of controls over accounting transactions Reporting Issue timely and complete financial statements Coordinate the preparation of any needed corporate annual report for tax purposes Recommend benchmarks against which to measure the performance of company operations Calculate and issue financial and operating metrics Manage the production of the annual budget and rolling 90 day forecasts Calculate variances from the budget and report significant issues to management Provide for a system of management cost reports Provide financial analysis as needed, in particular for capital investments, pricing decisions, and contract negotiations Compliance Coordinate the provision of information to any external accountants for the annual review Monitor vendor accounts, credit, debt levels and compliance with any covenants Comply with any necessary local, state, and federal government reporting requirements and tax filings
Skills: Accounts Payable Management Accounting Accounts Receivable Management Cost accounting
Hourly - Expert ($$$) - Est. Time: More than 6 months, 30+ hrs/week - Posted
About the Company: We are a Consulting based company with Gross revenues of over 15 million dollars per annum. We specialize in helping individuals start their own online businesses from home, many become successful and many do not. We also produce and manufacture our own supplement products that we market on the internet as a free trial offer to consumers nationwide and in Canada. Our business is 100% online with only key executives and assistants working in our Madison avenue location. Responsibilities: The Controller is responsible for all finance and accounting operations including the production of weekly/monthly/annual financial reports, maintenance of an adequate system of accounting records, managing credit and merchant accounts and a comprehensive set of controls and budgets. Some experience with e-commerce is required as all business is done online. They will initially manage one staff accountant and a senior accounting contractor but we expect this to grow rapidly to several staff. Principal Accountabilities: Management Create and maintain a documented system of accounting policies and procedures Manage any outsourced functions, interfacing with our vendors for telemarketing and shipping Oversee the operations of the accounting department, including the design and reorganization of an organizational structure adequate for achieving the department's goals and objectives as transaction volume and number of suppliers and customers increases Oversee the accounting operations and cumulative reporting across many legal entities under our control including policies and procedures Daily reconciliation of all deposits against purchases Daily vendor payments from company accounts to maintain balances for chargebacks but also pay bill on a timely basis to insure good credit and growth of credit card processing capabilities of each entity Report across individual companies and collectively for KPIs and provide daily, weekly and monthly reports and populate dashboard to be created Develop and update rolling 90 day cash and P & L forecasts Hire and mange bookkeeper(s) and accountants as needed to support rapid growth – Staff ratio to be determined with transaction level to maintain in high-growth mode to allow 60 day hiring cycle for new employees Control costs and negotiate with vendors Work with Business Analysts to achieve cost savings and revenue growth Develop systems to manage risk and create checks and balances needed to prevent and detect any fraud Produce monthly P & L and Balance sheets with forecast to actual reporting Financial Controller Tasks. Ensure policies and procedures are in compliance with professional standards, state and federal regulatory requirements. Establish and maintain internal controls to support the financial infrastructure. Present financial reporting and potential risk areas to senior management. Guide management and analysts with opportunities for savings and/or additional revenue Transactions Ensure that accounts payable are paid in a timely manner Ensure that all reasonable discounts are taken on accounts payable Ensure that accounts receivable are collected promptly Process payroll in a timely manner Ensure that periodic bank reconciliations are completed Ensure that required and debt payments or collections are made on a timely basis Maintain the chart of accounts Maintain an orderly accounting filing system Maintain a system of controls over accounting transactions Reporting Issue timely and complete financial statements Coordinate the preparation of any needed corporate annual report for tax purposes Recommend benchmarks against which to measure the performance of company operations Calculate and issue financial and operating metrics Manage the production of the annual budget and rolling 90 day forecasts Calculate variances from the budget and report significant issues to management Provide for a system of management cost reports Provide financial analysis as needed, in particular for capital investments, pricing decisions, and contract negotiations Compliance Coordinate the provision of information to any external accountants for the annual review Monitor vendor accounts, credit, debt levels and compliance with any covenants Comply with any necessary local, state, and federal government reporting requirements and tax filings
Skills: Accounts Payable Management Accounting Accounts Receivable Management Cost accounting
Hourly - Expert ($$$) - Est. Time: More than 6 months, 30+ hrs/week - Posted
We are looking for a seasoned pro that can handle multiple companies and the accounts payable process Brief Description Receive all vendor invoices for over 30 separate companies Communicate and report to in-house controller Audit, validate and approve for payment Enter vendor invoices into Quickbooks You will be accessing Quickbooks Pro Desktop 2015, loaded on a virtual drive Follow up on vendor discrepancies and inquiries Be available and responsive to company inquiries and requests
Skills: Accounts Payable Management Accounting Accounts Receivable Management Intuit QuickBooks
Hourly - Entry Level ($) - Est. Time: More than 6 months, 10-30 hrs/week - Posted
We are looking to recruit a new addition to join our Accounting&Finance team and providing accounting support to accounting supervisors and other managers within the department. Keys daily worksheets to the general ledger system, ensures files are complete and maintained as needed, handles accounts payable/receivable duties, and assists accounting personnel.-Provide accounting and clerical support to the accounting department. Further more,He/She will also engage in the functions below:- -Type accurately, prepare and maintain accounting documents and records -Prepare bank deposits, general ledger postings and statements -Reconcile accounts in a timely manner -Daily enter key data of financial transactions in database -Provide assistance and support to company personnel -Research, track and restore accounting or documentation problems and discrepancies. -Responsible for maintaining the accounts receivable aging for certain customers, receiving incoming customer payments, entering cash receipts and completing bank deposits. -Communicating with customers (verbally, via email, letter or fax) to reconcile customer accounts. Communications will involve requesting past due payments and clarifying charge-backs, deductions, and allowances. -Research, verify and analyze returns, proof of delivery, shortages and allowances with Customer Service, Shipping, and Salesmen. -Assist with month-end and year closings and will be required to prepare various excel reports -Accounting Clerical duties such as filing, making collections phone calls and sending out past due correspondence.
Skills: Accounts Payable Management Accounting Accounts Receivable Management Bank Reconciliation