We are an Enterprise software company that sells software products & professional services to customers all over the world. We are looking for a small business accountant/accounting service that understands the software revenue recognition principles for GAAP compliance and is easily accessible via phone as we find email/Upwork IM to be too slow for resolving important accounting questions.
There are to parts to this project:
1) Initial Consultation:
- We will need probably 20 hours of initial consultation to cleanup current chart of accounts, this would include talking a lot on the phone for the first few weeks not just emails to get everything setup right
- Setup Progressive Invoicing items for various milestone based payments we often receive
- Setup QB & a Google Doc Sheet for tracking software revenues that have been realized & unrealized revenues
- Remotely login into our desktop computer using TeamViewer already setup periodically to perform bookkeeping
- Keep our desktop QB 2014 books up to date as well as do our QB payroll processing. We use QB Assisted Payroll so you don't have to worry about filing payroll taxes just need to make sure QB payroll data is submitted twice a month for < 10 employees.
- Make sure GAAP practices for software revenue recognition are followed with appropriate tracking in QB and in a Google doc/Excel sheet
- Account for QSBS stock transactions with investors in QB
- Be available on phone or Skype to answer questions or clarify doubts
- The monthly transaction volume is around 10-20.
- We have 7 employees in US right now and may add another 4 by end of this year. Please provide quotes based on
- We have several remote employees, QB Assisted payroll for all the states (NY, TX, GA, CA) is already setup, so you will just need to run the payroll. Company is HQ in California.
Most transactions via bank accounts, credit card will be accessible from the QB desktop directly. Some may require downloading the data from the online sites.
For the first time, we will need you to audit our QB, do a transfer of knowledge from our current accountant and make sure everything is good to go. So please quote me for the initial validation as well as on-going monthly charges,
Only US based providers.
So that we know you have read the brief completely, in your response/proposal please specify:
- Can you do a fixed bid proposal for the two parts listed above? If yes have you included the fixed bid? If not, can you give us a range?
- For the ongoing part of the project we would prefer a monthly fixed bid, can you do that?
- We need someone who is available on the phone & email with ability to respond to critical question/issues in < 2 hours. How available are you?
- Do you do this as a full time job or you do UpWork freelance work on the side?