Calendar Management Jobs

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Hourly - Entry Level ($) - Est. Time: More than 6 months, 10-30 hrs/week - Posted
== Summary == Hi there my name is Karen. I am a computer scientist living in Ireland. I have a day job as a senior manager at a multinational consulting company and building out a start-up working on fascinating research problems in my spare time. I am also working on my second book along with a few academic papers every year. I am looking for an assistant to support me in professional tasks such as basic web research, document preparation/filtering/organization, data entry, as well as personal tasks such as travel booking, scheduling, online shopping, applications, etc. As my assistant, you will have the leeway to handle issues your way as long as quality work is delivered on time; no micro-management. No specific time zones where you have to be online, but you will need to provide prompt responses to queries. I am looking for gifted, motivated, efficient, self-managed assistant whom I can trust and who can exceed my expectations. If work is satisfactory, I am able to hire you long-term with approx. 20 hours of work per week. ==Why You Should Apply== I am an award-winning young computer scientist. I work on solving fascinating problems. I am also an organised person who strives to be highly productive and efficient. I’ve also founded three technology start-ups in U.S. and Ireland. Working with me as personal assistant would add value to your resume and breadth of your knowledge. ==What I Need== I am in need of a long-term assistant who are fluent in both speaking and written English with awesome email etiquette who is efficient in delivering high quality web research results. I will provide tasks every week that would take approx 20 hours each week to finish. You will provide me deliverables throughout the week. Professional and personal tasks vary but they typically include basic web research, document preparation/filtering/organization, data entry, as well as personal tasks such as travel booking, scheduling, online shopping, applications, etc., all of which would be fairly basic and does not require deep domain knowledge. You will be provided with description and instructions on how to complete the tasks. For example, I may ask you to research on a certain topic and provide me summary of results using a template I provide. I may ask you to keep my digital library organised and properly tagged. I may ask you to research & prepare literature reading on a given topic for me in a shared folder. I may ask you to search and download reports on a given topic and organize them in my library. On the personal front, I may ask you to research on MBA programs, requirements and deadlines. I may ask you to order grocery online every month with a standard shopping list. I may ask you to submit applications for me. I may ask you to book tours and organise travel documents. Efficiency in web search with basic analysis is required, and you will need to learn to use Google Scholar to search for academic papers too. You will be expected to use cloud-based tools such as Google docs, sheets, and shared drives. Basic understanding on computer science and strong interest in technology would be preferred. Familiarity with PayPal is preferred. Creativity in completing tasks better and faster will be appreciated. I look forward to working with you.
Skills: Calendar Management Administrative Support Appointment Setting Blog Writing
Hourly - Entry Level ($) - Est. Time: 3 to 6 months, 10-30 hrs/week - Posted
Looking for a virtual asistant, needs to be prompt, respond in Sydney taks and be a quick learner. Experience in the following would be an advantage: Xero Accounting One Page CRM Office 365 Word Your tasks will vary from timely data entry to receipt generation and data entry into our proprietry systems. You will need to be able to correspond in Sydney time with accurate email skills. You will also need to manage our social network accounts and assist in our lead generation programs
Skills: Calendar Management Facebook Marketing MS Office 365 Office Administration
Hourly - Entry Level ($) - Est. Time: More than 6 months, 10-30 hrs/week - Posted
I own a music lessons company called Teach 2 Teach ( There is a lot of work involved in maintaining and growing this business and I'm looking for help in the following areas: Must be able to write in perfect English. Calendar Management CRM Contact Management Email Management To Do List Management (Todoist) Writing and Editing Excel Research Audio Editing (Not 100% necessary, still apply if you can't do this) Wordpress Video Editing (Not 100% necessary, still apply if you can't do this) YouTube Uploading Basic SEO (I can give you perfectly clear guidelines on how to do this) I also plan on getting into book writing/Kindle Publishing and will need help with this project as well. -Jason
Skills: Calendar Management Audio Editing Content Writing CRM
Hourly - Entry Level ($) - Est. Time: More than 6 months, 30+ hrs/week - Posted
Full time project manager and personal assistant needed. I am in need of a good personal assistant and a project manager that can help me to keep on track and focused. I run multiple businesses and I am in need of someone who help me organize all the projects and needs in each of my business and help keep everything on track and moving forward. You job will also include organizing projects, setting my calendar, checking and organizing my email, taking phone calls, setting appointments, working with my support team and vendors to make sure projects stay on track. Some follow up with leads. Basically anything that help me stay focused, on track and makes maximum use of my time. You must be able to speak really good English no broken English. I need you to be able to write and read English also. If you are hired you will be required to work my schedule which is M-FRI 9:00 AM to 5:00PM. Additional hours might be needed at times when we have a approaching deadline or something of that nature. Attached to this job application is a link I did to talk about what would be expected of you. Please LISTEN to it completely. Also please provide me with any relevant experience you have as that will aid in my decision to hire you. Please do not apply if you live in the United States as I do not wish to pay payroll taxes sorry guys. Link
Skills: Calendar Management Appointment Setting Email Handling English
Hourly - Entry Level ($) - Est. Time: More than 6 months, 10-30 hrs/week - Posted
We're looking for a virtual assistant to help with a variety of projects to support the product management leader at a growing marketing software company. The ideal assistant will be skilled in both data collection and data analysis. They must be able to perform basic statistical analysis to identify trends and correlations in large data sets. The majority of the projects will be internet research on a variety of topics. This assistant must be able to clearly summarize the findings of their work in writing and cite the sources of their information. Some online appointment and travel scheduling may also be required. An ability to read and understand API documentation is preferred. All instruction with the assistant will be in English. The assistant must ask good follow-up questions when instruction is unclear. The work should last for some time but some weeks will be busier than others as the number of projects fluctuate. We look forward to hearing from you!
Skills: Calendar Management API Documentation Data Analytics Data Entry
Hourly - Expert ($$$) - Est. Time: More than 6 months, 10-30 hrs/week - Posted
I am looking for a personal assistant in California with experience working with entrepreneurs/executives that fits the following description: - Phone/Text access in California PST timezone - Ideally living in the Bay Area (SF, Palo Alto, San Jose) - Perfect written and oral communication skills - Obsessively organized - Solution orientated - Highly advanced computer skills (gmail, google docs, Skype, Excel, Powerpoint) - Never missed deadlines - With highly effective work methods Sample initial tasks will include: 1) Manage my calendar: - clean up so that there are no conflicts - continuously monitor it to avoid conflicts as meeting requests come in - schedule meetings for me - send reminders with agenda items before the meeting to all participants and summary notes/action items at the end - Remind me of important meetings (weekly checkin, daily checkin through phone/text). Ideally i would like to be able to have a short call at the beginning of the day and a short call at the end. 2) Appointment setting - Car service - Schools research 3) Expense reports filling 4) Restaurant reservations 5) Event/Activity Planning and booking 6) Web Research/Data Entry Perfect English is a must, Greek is a plus. Looking forward to hearing from you. Please type IGOTHS at the top of your cover letter.
Skills: Calendar Management Appointment Setting Event planning Virtual Assistant
Hourly - Entry Level ($) - Est. Time: More than 6 months, 30+ hrs/week - Posted
Executive assistants are responsible for coordinating the managers’ diary and bringing a high level of support through organization to the managers’ day to day activities. The role includes scheduling complex meetings with senior clients and the manager across various time zones, locations, as well as planning and managing complex travel and itineraries for busy diaries. This job requires a high level of organization skills, a great deal of flexibility and a proactive mindset. The ideal candidate will be a strong team player with the ability to work under pressure and build lasting relationships. Key responsibilities • Plan and manage complex travel arrangements and itineraries, for very busy diaries with an awareness of impact on manager priorities • Produce and proof read correspondence, documents, packs and presentations if and when required • Monitor emails and respond as appropriate • Proactively screen and deal with calls and other correspondence responsibly and professionally with an awareness of consultant priorities • Effectively liaise with clients, teams and other contacts • Ad-hoc project work dependent on needs • To actively take on additional responsibilities – mostly within scope of role – but occasionally beyond Competencies • High level of organization skills • Ability to handle multiple deadlines with excellent time management and instinct for prioritization • Ability to switch between detailed work and the bigger picture to assist Partners • Ability to work on own initiative and to have a solution-orientated approach, thinking out of the box on problem solving without instruction • Strong skills with MS Office & Outlook Web Access • Prior experience with SharePoint would be beneficial
Skills: Calendar Management Microsoft Excel Microsoft Outlook Telephone Handling
Hourly - Entry Level ($) - Est. Time: 1 to 3 months, 10-30 hrs/week - Posted
The job would be sending out a few emails per week, making a few calls per week, and doing a bit of market research each week. My main focus is real estate, but I need someone who can help me outside of business as well (organizing my calendar, online shopping, setting appointments, booking travel, paying bills, etc.) The ideal assistant will be able to free up more of my time, but also be someone who I consider a friend and don't mind communicating with. This is a great job for the right person, as I will be able to provide consistent work, without giving too much to handle at once. Please include any special skills that you have in your application and tell me why you are a good fit to be my assistant. Sincerely, Zack
Skills: Calendar Management Email Handling English Microsoft Office
Hourly - Intermediate ($$) - Est. Time: More than 6 months, 10-30 hrs/week - Posted
Before applying, please note that you need to be BILINGUAL in SPANISH AND ENGLISH to apply. I am journalist and also work in business development on a freelance basis as well. I need help writing some emails to follow up and schedule interviews and sales calls with a number of people. For now, I estimate that it will take a couple hours but it may become an ongoing engagement depending on how well we are able to work together. Ideally, you would start this week and be located in Mexico or elsewhere in Latin America so that you are familiar with the business culture here. Look forward to hearing from you. Aleksandra
Skills: Calendar Management Call Handling English Google search
Hourly - Intermediate ($$) - Est. Time: 3 to 6 months, 10-30 hrs/week - Posted
I am the head of a research group at a top-ranked research intensive UK university. My post requires organizing frequent meetings with industrial and government partners, as well as academics and researchers within my research group. I need a Virtual assistant to help me schedule meetings with internal and external partners on behalf of myself and my research group. This will involve finding appropriate available times to schedule meetings, organize catering and book dining (on-line), book rooms, manage attendance, handle guest expenses, as well as dietary and other requirements. Key skills include being very organized, being responsive to email, high-standards of English and email etiquette, good record keeping, and attention to detail when it comes to events. Previous experience as a PA or VA in a university or research environment very welcome. The right person can work part-time, flexibly and remotely. The job allows great exposure to the highest research and innovation UK circles. A successful and talented professional can expect to see repeat business and possibly expanded demand within the department. Please specify previous experience, and evidence of English language proficiency.
Skills: Calendar Management Email Etiquette Event planning