I am using a website, Hubspot, the free CRM to manage my sons football recruiting contacts.
There are about 2400 contacts in the system, belonging to about 800 schools (companies).
Each company has a divisions and a “status”.
I want to have pre sorted lists or views, and then send everyone in that view an email from a template. They force you to do it one at a time as this is not the expensive marketing module. But every week we have to send out about 1300 or so emails. One at a time!
So what I do currently is:
Sort records to get a subset, usually about 300 at a time.
Then click on each record.
Once in, I run an apple automator script that:
1. Selects the email button
2. Selects a template
3. Loads the template
4. Hits send on the template
5. And then backs out two steps, to return to the list.
At that point I have to manually select the next record and repeat.
I would like to be able to have it run automatically through these steps for each record in a view.I think GMAIL throws a flag if you send mulitiplle emails at once, so this needs to simulate a human doing it in terms of time. It takes me an hour to do a list of 300.
Also, here is a more detailed response and screen captures I sent to someone else who has run for the hills J
The challenge of sending out of mailgun, etc. is that the coaches receive anything outside of just Bryce (my son’s ) email account, it goes into a holding area. His emails are getting through because he is sending them one at a time.
Also hubspot then sends a tracking gif (1px clear) file for tracking so we know who is looking and when (for the most part).
So, if there was a way to do within Hubspot, even if it was batches of 20-100 (a screen full), it would be much better.
I have also looked at some tools ike Fake (that are stress testing browser tools) but we quickly get over my capability. I can reverse engineer a script, but can not write one to save my life .
I tried things like iMacro’s but they don’t seem current with html 5.0 standards, and the hubspot site seems to have some ajax of node.js UI goodies. If you think you can find a way (without having to write something to the Hubspot API! Then let me know . This will save me hours, but not hundreds of hours