Event Planning Jobs

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Hourly - Intermediate ($$) - Est. Time: More than 6 months, 10-30 hrs/week - Posted
About You You are obsessively organized, with a talent for coordination, process, and harmony. You have the ambition to be successful, yet the humility to pay your dues. You can prioritize instinctively, manage email communication with grace and confidence, juggle multiple projects, and desire to grow your knowledge base. You are very tech comfortable, your first language is English, and are based in the US or Canada. You take pride in your contributions and thrive in a fast paced, entrepreneurial environment. You welcome new challenges and are consistently anticipating what needs to be done next. You operate at the highest levels of integrity, authenticity, and discretion. You believe that everyone has a story and want to work for a company that does meaningful work empowering others in the world. You will report directly to the CEO/founder, while also supporting the Director of Operations. Your role includes the following: Serve as a coordinator and personal assistant to CEO/founder Manage CEO’s inbox, calendar, commitments, and correspondence Write and/or edit wide-range of business correspondence and communications Front line Customer Support Basic Wordpress support Typeform & Document Management Travel Logistics: Booking travel for CEO around the world Event Logistics: planning, communicating, calendaring Purchasing: online purchasing/vendor ordering Research: logistics, systems/tips Support internal production processes Contribute to creation of harmony and streamlined workflow Key attributes and skills: Willingness to learn continuously and be stretched out of your comfort zone Master of checklists, routines, and time management (obsessively so) Demonstrated ability to write, speak, and use language effectively Expert knowledge of Microsoft Office Experience with WordPress Experience with e-commerce systems Experience with InfusionSoft or similar email enterprise systems Experience with online tools, Google Apps, project mgt. and social media Disciplined practice of care for self, one’s relationships, and larger community Contributions of Get Storied to you: The chance to do work that matters with clients across corporate, nonprofit, and entrepreneurial sectors An opportunity to be part of a global learning company, where everybody is both a student and a teacher Platform for your learning, growth, and thought-leadership development Workplace and collaborative culture you can truly call home Opportunity to work with a global virtual team Entrepreneurial, agile, and dynamic professional experience Team supportive of your personal and professional development An energizing work environment led by integrity, empathy, and honesty This is a part-time position, 10-15 hours per week, starting May 1, 2015. 1-4 years of previous executive level assistant experience required. C-level executive assistant experience a plus.
Skills: Event planning Customer support Email Handling Google Apps
Hourly - Entry Level ($) - Est. Time: More than 6 months, Less than 10 hrs/week - Posted
An IT company is planing to start organizing an event related to technology, business startup and crowd-funding small startups in Africa, and looking for an experience event planner/manager with a strong global perspective. Your responsibility: Working together with local team, you will be responsible for the whole event portfolio which will includes: the event planing, setting up sponsoring plans, participants plans and writing of marketing communication contents and conditions. When? You must be available to start right away and have the ability to launch the first event within 3 months. Based on your performance in the first event, you may later be hired full-time. NOTICE: The first task of this project will be planing and setting up strategy.
  • Number of freelancers needed: 4
Skills: Event planning Communications Event Management Marketing strategy
Hourly - Intermediate ($$) - Est. Time: 3 to 6 months, Less than 10 hrs/week - Posted
BeMyApp (Paris; San Francisco; 40 employees) is a digital communications and events agency founded in 2010. It helps its clients develop relationships in the technological world with software developers, innovators and start-ups from all around the globe. In order to consolidate our production an communication team we are looking for a Japanese Project Manager living in Tokyo to work on the communication and organization of our next two IT events in Japan in September and November : Mission: - You contact the Venues - You organize food and drinks - You contact people registered to events to give them additional information; - You respond to participants' questions by email and telephone; - You search peoples' profiles on the Internet to find those who may be interested in the events. Profile: Japanese, Rigor, quality of communication, and good humour and motivation are the most important values. Even if you are not familiar with the software development world, you should demonstrate curiosity about the subject. - Common English is imperative; - Great interpersonal skills.
Skills: Event planning English Event Management Japanese
Hourly - Entry Level ($) - Est. Time: Less than 1 month, 10-30 hrs/week - Posted
Project overview: 1.) I'm spending 3 days in Athens that I would like planned out (I've already booked my hotel, but all other details mapped out) -- Here is the special request, I'm a marathon runner and would like to run parts or this entire path: http://www.athensmarathon.com/wp-content/uploads/2016/01/maplarge.jpg Basically this race, just when I'm on vacation (since I will not be in Athens when the race occurs): http://www.athensmarathon.com/date-time-and-route/ Ideally, I would hire someone from: Hellenic amateur athletic association to run with me who knows the route or where we can run part of the route 2.) I'm going on a cruise, when the cruise ends in Istanbul, we are staying there for 2 days, which we would like planned for us (I've already booked my hotel, but all other details mapped out) -- Here is the special request, Istanbul has already had 2 bombings this year, so I'm looking for a guide who will spend the entire 2 days giving us a private tour and keeping us out of harms way. Ex. https://en.wikipedia.org/wiki/March_2016_Istanbul_bombing To save time, I would like to run over my preferences over a Skype call Thanks for the consideration!
Skills: Event planning Travel Agent Travel Planning
Hourly - Intermediate ($$) - Est. Time: 3 to 6 months, Less than 10 hrs/week - Posted
New creative marketing agency is looking for smart and talented music marketing experts: connecting brands with fans, designing marketing strategies and executing promo campaigns for brands and organizations. Previous experience preferable, good understanding of music industry and marketing/advertising required. Plus passion for music but that goes without saying... We are based in the LA area. Please send us a short, smart cover letter and attach your resume. Keep it light.
  • Number of freelancers needed: 3
Skills: Event planning Advertising Business Development Marketing strategy
Hourly - Intermediate ($$) - Est. Time: More than 6 months, Less than 10 hrs/week - Posted
Warber Media & Entertainment (WME), a William & Hart Inc. company is a global entertainment provider is currently organizing beauty pageant contest across Asia; starting with Malaysia. The title of the pageant contest is Miss University Malaysia. We are currently looking for creative, resourceful, out-of-the-box thinker, dependable, independent and trendsetter individual to be part of our designer team for the following: Production Director - Responsible for location inspection, space assessment, accessibility, security and production requirement - Develop spatial constraints and outline potential resources allocation according to portfolio requirement - Develop proposal, design and implementation of various structures, sounds and lightings, effects, capacity, and security outline - Stay current in design trends, production and fabrication technique, vendor products and new technologies - Responsible for vendor and contractor solicitation, and vendor contract negotiation - Maximize team talents and promote best practices, enforce policies and procedures - Collaborate with Creative Director and Sponsorship Director to manage design concepts, floor plans, 2D / 3D renders, mood boards, and sponsors activation site - Develop electrical plans and orders for adequate power distribution - Develop internet plans and orders for adequate hard-wired and wireless coverage - Manages accurate and precise organization, documentation and filling of all venue built-out components - Manages portfolio built-out budgets and reconciliation - Act as a liaison with location provider for all built-out components, resource allocation and confirmation, power and security requirement, communication systems and logistic schedules - Manages location contracts and agreements, insurance coverage - Develop comprehensive technical and hospitality rider, security, safety and technical plans, installation and tear-down plans, and risk assessment plans - Develop and manage critical paths, work plan, timelines, and production schedules - Lead and direct teams for crews, vendors and sponsors logistics - Develop post-event analysis, evaluation and recommendation report To be part of the team and this project, individual must have traits as follows: - Bachelor’s Degree in Event Management, Interior Design, Construction Management, Technology, Communication or Business is preferred - Approximately 7 years or more in event management industry - Large scale production experience is a benefit - Ability to utilized advanced knowledge of decor design including stage, vignettes, lounges, wall, entry and ceiling treatments, design, conceptualization, arts and colors - Strong knowledge of logistical and operational components within entertainment industry is preferred - Proven experience in managing logistical aspects of entertainment industry - Strong project management, administration, organizational and planning skills - Ability to devises and implements well thought-out, logical solutions and backup plans - Proven experience in location inspection, and devise on-site risk assessment plan - Ability to analyze, develop and maintain efficient and accurate workflow and administrative process - Ability to provide high level of accurate, efficient and timely results and services to key stakeholders, partners and sponsors. - Ability to work under pressure, meet tight deadlines and utilize advanced competency in managing multiple portfolio simultaneously with a strong results / goal orientation - Ability to foster a cooperative environment, collaborative team player and maintain positive attitude - Excellent written and oral communication skills - Ability to utilize advanced knowledge of event production including entertainment, audio visual, and effects - Exceptional conflict resolution skills - Working knowledge of production techniques, materials, tools, finishes, color and design - Working knowledge of hospitality booking Payment - Standard payment terms paid upon work / milestone submission and approval - Standard processing time for payment is five (5) business days from approval date
  • Number of freelancers needed: 5
Skills: Event planning Architecture Audio Production Communications
Hourly - Intermediate ($$) - Est. Time: More than 6 months, Less than 10 hrs/week - Posted
Warber Media & Entertainment (WME), a William & Hart Inc. company is a global entertainment provider is currently organizing beauty pageant contest across Asia; starting with Malaysia. The title of the pageant contest is Miss University Malaysia. We are currently looking for creative, resourceful, out-of-the-box thinker, dependable, independent and trendsetter individual to be part of our designer team for the following: Project Director - Accountable for creative and strategic direction, execution, budget and performance objectives of all internal and external portfolio; drive incremental revenue for internal portfolio - Accountable for execution of live events, entertainment brands, and other related portfolio - Collaborate with Marketing Director to develop sellable events platform to fulfill advertiser needs and deliver ROI - Develop strategies in partnership with Sponsorship Director, Corporate Communication Director, Production Director and Creative Director on sponsorship opportunity, budgets, communication and production execution - Work closely with Corporate Communication Director to maximize brand and portfolio awareness, ensuring all portfolios are supported in advertising, social media and other forms of communication as appropriate - Provide oversight and direction to assigned teams, ensuring portfolios meet corporate and client expectation, are within budget and deadlines - Provide leadership and strategic direction internally and externally using critical thinking and solution based on design trends and company positioning - Accountable for key outcomes and budgets are achieved and measured as to the success of each portfolio, in terms of customer engagement, experience and brand value - Evaluate and filters for partners, sponsors and vendor solicitations - Develop creative solutions from concept to completion as assigned, increase brand value and corporate position in entertainment industry - Develop effective strategy plan to identify schedules, audience segmentation, engagement opportunities, branding and positioning, define brand value and proposition with Corporate Communication Director - Collaborate with Production Director that support internal and external portfolio to ensure operation efficiencies - Act as a liaison between internal divisions to ensure portfolio is executed according to best practice in terms of legal, public relation, creative, security, operation and production) - Maintain assigned portfolio budgets, invoicing, contract, licensing and work closely with corporate on all portfolio-related expenses / revenue projection - Collaborate with Production Director to research venue, vendors, and contractors to create most cost-effective portfolio execution plan to meet brand standards, and deliver for portfolio sponsors. - Manages internal and external resources related to assigned portfolio, as appropriate to effectively smooth execution. - Overall knowledge of event management, production, sponsorship, food & beverage To be part of the team and this project, individual must have traits as follows: - Bachelor’s degree or equivalent experience, with approximately 5-7 years of progressively responsible experience in event management. - Large scale, live events experience is a benefit - Exceptional attention to details - Excellent interpersonal and communication skill is required - Mastery of event operation, strategy and integrated event marketing - A proven ability to work in multi-discipline and fast paced environment - Strong analytical, critical thinking, project management and problem recognition and resolution skills - Demonstrated ability to excel in collaborative environment, showing strong business partnership to other disciplines internally - Self-starter, independent, discipline, hardworking and highly motivated - Results-oriented individual with a sense of urgency, ability to adapt to change, and a commitment to continuous improvement - Learn and adapt quickly, balance and prioritize multiple high-level tasks, produce highly-detailed work on a continuous basis and contribute to the team while completing work independently. Cultivate and foster relationships with existing / new partners - Excellent written and verbal communication skills - Exceptional contract negotiation skills Payment - Standard payment terms paid upon work / milestone submission and approval - Standard processing time for payment is five (5) business days from approval date
  • Number of freelancers needed: 5
Skills: Event planning Communications Event Management Negotiation
Fixed-Price - Expert ($$$) - Est. Budget: $80 - Posted
We are a technology company that offers a set of solutions (platforms, mobile apps) for event professionals to organize a better and engaging event. Our products and services have been used by customers from all over the world. We are now looking for a professional blogger who can write engaging content related to event planning/marketing/sponsoring and event technology. If this is something that fits your expertise, let's work together. Pay: negotiable, $0.08-0.15 / word, averaging 1000-1500 words per blog article; Requirements: - (Preferred) you have experience organizing or marketing professional events, conferences, expos, etc; - You really know how to blog with a clear outline and in a conversational style. - You are a technology-oriented person and be willing to try out new stuff. What's next? Please create a Google doc, name it "[Your Name]'s Application to Event Blogger", make it "View Only" to anyone who has the link (Google it if you don't know how to do). And answer the following questions: 1. Have you ever been part of an organizing team for an event or conference? 2. Do you attend events/conferences? If yes, what kind? 3. Are you using a smartphone? If so, share the brand and model. 4. How long have you been blogging? 5. What's your process to write a blog post? 6. Share with us one best blog post example/sample you've ever written. Only one, with URL only (no attachment please). Please note: we're looking for candidates that really care, so every detail matters to us, please read it carefully. Look forward to your application.
  • Number of freelancers needed: 2
Skills: Event planning Blog Writing Event Management
Hourly - Expert ($$$) - Est. Time: More than 6 months, 10-30 hrs/week - Posted
I am looking for a personal assistant in California with experience working with entrepreneurs/executives that fits the following description: - Phone/Text access in California PST timezone - Ideally living in the Bay Area (SF, Palo Alto, San Jose) - Perfect written and oral communication skills - Obsessively organized - Solution orientated - Highly advanced computer skills (gmail, google docs, Skype, Excel, Powerpoint) - Never missed deadlines - With highly effective work methods Sample initial tasks will include: 1) Manage my calendar: - clean up so that there are no conflicts - continuously monitor it to avoid conflicts as meeting requests come in - schedule meetings for me - send reminders with agenda items before the meeting to all participants and summary notes/action items at the end - Remind me of important meetings (weekly checkin, daily checkin through phone/text). Ideally i would like to be able to have a short call at the beginning of the day and a short call at the end. 2) Appointment setting - Car service - Schools research 3) Expense reports filling 4) Restaurant reservations 5) Event/Activity Planning and booking 6) Web Research/Data Entry Perfect English is a must, Greek is a plus. Looking forward to hearing from you. Please type IGOTHS at the top of your cover letter.
Skills: Event planning Appointment Setting Calendar Management Virtual Assistant
Hourly - Entry Level ($) - Est. Time: 3 to 6 months, 30+ hrs/week - Posted
BeMyApp (Paris, San Francisco – 40 employés) est une agence de communication digitale et évènementielle créée en 2010. Elle accompagne ses clients du monde de la tech à développer leurs relations avec les développeurs informatiques, innovateurs et startupers, dans le monde entier. Rattaché(e) au directeur marketing vous avez pour missions: - Elaborer et mener à bien une stratégie social media; - Mettre en place des opérations marketing online pour animer et augmenter la communauté; - Mise à jour du site; - Gestion de la newsletter; - Rédaction de communiqués de presse; - Rédaction d'articles web; - Rédaction de blogposts; - Mise en route des leviers de communication pour chaque événements; - Gestion programme ambassadeurs; - Mettre en place et réaliser un reporting mensuel des performances des actions. Profil : - Anglais courant; - Issu(e) d'une formation supérieure en marketing (Bac +4/5 de type école de commerce avec une spécialisation digitale); - Vous justifiez de 2 ans d'expérience minimum à un poste similaire (Community Manager, Social Media Manager…); - Passionné(e) par le web et les nouvelles technologies.
Skills: Event planning Communications