Position: Virtual Real Estate Assistant
Job Summary: We are looking for a conscientious and motivated Virtual Assistant to fulfill a full-time administrative position, with an emphasis on marketing, as well as general administrative duties and possibly some accounting duties.
You are a quick learner with initiative, who already as a tech-savvy internet user. You also have a strong background in Microsoft Excel, Word, & preferably Publisher, in addition to some possible experience in working within a CRM (Customer-Relationship Manager) or database system.
While this is a task based admin position, we envision the position growing and having future interfaces (email & phone contact) with others we work with in our business including other real estate agents, clients, escrow & title officers, lenders, etc.
You will assist Agent and Support Our Service Model by performing tasks effectively with detailed attention, implementing & executing systems, and interfacing & interacting positively both internally (on the back-end behind scenes w/ agent) and externally (with clients, co-op agents, escrows, and other parties in our business)
Immediate Duties & Tasks:
• Marketing & Database
o Create & Print Weekly Farming Pieces
o Create Monthly Mailing Postcards (Coordinate mailing w/ mailing house)
o Create Monthly Secondary Farm Mailings (Coordinate w/ mailing house)
o Create Email Marketing Pieces and Marketing Campaigns in Database
o Send Just Listed/Just Sold Postcards and Emails
o Track Database for Benchmark Dates (Past Client Anniversaries, Home Anniversaries, Birthdays, etc.) & Execute Appropriate Client Touches
o Maintain and Update Database and Groups within Database
o Implement & Manage “On Purpose” Social Media Strategy, including Facebook Page, Linkedin, Twitter
o Update, & Maintain Multiple Websites
o Update & Maintain Blogs
• General Administrative
o Weekly Email Inbox Cleanup-Filing
• Client & Transaction Specific
o Prepare, Update, and Provide Listing & Buyer Packages to Prepare for Client Appointments
o Enter Property Information into MLS Listings. Manage MLS Listings
o Enter Property Information into virtual tour sites, KWLS listing system, & other websites.
o Create, Prepare, & Arrange Listing Marketing Pieces Including Flyers, Neighborhood Preview Sheets, etc.
o Manage Closing Gift Packages
o Implement and Manage System to Request & Receive Client Testimonials, including on Zillow, Angie’s List, & Yelp
o Monthly Expense Tracking in Excel (and possibly Quickbooks Pro)
• Minimum 1-2 Years Working in a Virtual Assistant Setting or Minimum 2 Years working in a call-center setting
• Real Estate Industry Experience or Exposure, Preferred but not Required
About Us: The Weller Group with Keller Williams Realty is a small group of 2 full time real estate agents in Orange County, Southern California (near Disnelyland!). The Group Leader is also licenses and does some ancillary real estate practice in Las Vegas, NV.
Conclusive Note: Real Estate is a fluid and ever-changing business. Job Description and Duties will evolve over time to keep pace with business and industry progression. We are looking for somebody detail oriented, who also understands the benefits of continuing to improve systems & is able to adapt in a changing environment.