What are we trying to do?
We are trying to create one organization wide knowledgement management system that talks with all our other key systems. We want to pull all the teams content together into one place that share all the same naming and permission rules, so all staff know how and where to store their materials. We want it easily searchable, and accessible from everywhere. We want an in house team to be able to maintain and curate it easily.
Where we are now
We’re a nonprofit company of 90 people spread out across the country. At this moment, each team has its own Google Drive. We have no central knowledge management system. We do have a Google Site that contains information about each team and resources, but it’s not very interactive. We’d like to move all of this to our SharePoint Online instance. We need help figuring out our taxonomy, how to move the documents, how to move our Google Site, our SharePoint structure, how to train staff, and how to get staff to buy into the system. “
What help do we need?
We need someone to help us plan and build out our SharePoint system. Not only do we need someone with the tech skills to do so, but someone who can walk us through the process. We need to know how to setup best practices when it comes to naming, tagging, and sorting files. We need to know how to plan for moving everything to SharePoint, the technical aspects as well as how to prepare staff for it. Will need someone to do the actual document migration once we have the structures in place. Once we have everything up and running, we need help on training staff to use the new system, as well as guidance on ongoing maintenance.