Office Administration Jobs

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Hourly - Intermediate ($$) - Est. Time: More than 6 months, 10-30 hrs/week - Posted
Seeking self-motivated, detailed-oriented person for a home based Bookkeeping Assistant position. This role will provide bookkeeping and administrative support for my life insurance business and other projects. Duties include verifying revenue, expense payments, payroll processing and reporting, posting revenue/expenses, month end reporting, year end preparation, assist with tax return preparation, renew licenses, state reporting as required, hiring, backup of other personnel and special projects as needed. This is an East Coast based position. Candidate must be able to make this position their #1 priority, meet via virtual meetings and be skilled using Microsoft office products to create memos, letters, spreadsheets, etc. Equipment needed include a phone with unlimited long distance, computer with high speed Internet access, scanner and printer. This position will require applicant to be available 15-20 hours a week on average but could be more during training period and tax season. The ideal candidate will have experience in the following areas: - Bookkeeping experience - Strong working knowledge of Microsoft Word and Excel (Adobe Acrobat Pro is a plus) - Experience in preparing emails, letters and working under deadlines - Focus on accuracy and consistency (this cannot be stressed enough) - Experience in upholding and supporting confidentiality including client information and internal business operations/partners - Able to work independently with minimal detailed supervision - Above average test scores on Upwork The right candidate will receive $11.11 per hour less Upwork fees for the first 3 months, $13.00 per hour for the next 3 months then $15.00 per hour less Upwork fees thereafter. If interested, please reply and provide a copy of your resume with a phone number where you can be reached.
Skills: Office Administration Bookkeeping Microsoft Excel Microsoft Word
Hourly - Entry Level ($) - Est. Time: More than 6 months, 10-30 hrs/week - Posted
About Us: Small, Entrepreneurial Corporate Apartments firm based in Manhattan Primary Role: * Weekly Reconciliation of Invoices with third-party vendors *Verifying/Processing Credits to Guests *Monthly P&L Reporting Secondary Role: *Serve as a Backup for our admin who processes guest reservations Skills: Some Background in small business accounting and reporting, sophisticated expertise in Excel Please include a cover letter highlighting your skill-set along with hours & days of availability
Skills: Office Administration Accounting Administrative Support
Hourly - Entry Level ($) - Est. Time: Less than 1 month, Less than 10 hrs/week - Posted
I have a list of 400 odd potential candidates for a specific engineering role. I need someone to undertake research on these candidates to preferabley find their resume, contact details, mobile / phone, email address, home address and a brief on their current employment status. I am looking for someone who is accurate and efficient. Strong internet research skills including job boards and Linked In are preferable. I have a preference for someone who can email candidates and / or dependant on your experience ask them questions over the phone. If someone can headhunt at a senior level that is a benefit, although not necessary. If someone has worked in the Australian marketplace sourcing talent again this experience is beneficial. Degree educated and good solid research and administrative skills along with an eye for detail. There may be ongoing work for the right person.
Skills: Office Administration Internet research LinkedIn Recruiting Recruiting
Fixed-Price - Entry Level ($) - Est. Budget: $25 - Posted
I am conducting an urgent data collection project for UK English native speakers for a Google application. • The job involves recording 2000 very short simple English phrases into an online app in quick succession using an Android smart phone or tablet. Recording the phrases will take approximately 2.5 - 3 hours If your interested please provide me with your device make and model. Needs to be completed within 48 hours
Skills: Office Administration Data Entry Legal Transcription Medical transcription
Hourly - Entry Level ($) - Est. Time: More than 6 months, 10-30 hrs/week - Posted
Looking for someone to manage a number of accounts (social media, forums, etc.) on a weekly basis. Tasks include: 1. Creating social media accounts based on provided information 2. Logging in to several accounts and performing certain actions 3. Posting on the behalf of certain accounts. Likely 5 hours per month.
Skills: Office Administration Administrative Support Data Entry English
Hourly - Intermediate ($$) - Est. Time: More than 6 months, Less than 10 hrs/week - Posted
We are growing and expanding our businesses and very excited to be hiring for a Recruitment Administrator/Personal Assistant! This role will be essential in working and supporting two of our businesses - Pro Resume Write & Pro Recruitment Solutions This role will be varied in duties however have some monotonous tasks. It will include (but not be limited to) the below - 1) Diary Management and scheduling - working closely with the Recruitment Director, clients and candidates to assist in scheduling interviews around the globe taking into consideration multiple time zones. This also includes rearranging interviews as necessary and can include scheduling up to 50 + interviews at any one time! This also includes scheduling times in the Recruitment Director's diary to speak to new candidates and clients. 2) Using a sales template to develop profiles for candidates and alerting the Recruitment Director should any information be missing/needed from the candidate 3) Creating job advertisements in our database (Jobadder), reposting previous jobs and creating marketing images for jobs (using Canva) 4) Creating promotional/marketing material, utilizing Hootsuite, to schedule content to our multiple social media websites 5) Using LinkedIn Recruiter to source and message candidates 6) Managing our our LinkedIn company pages (for two businesses that we run), groups and job slot 7) Creating (with guidance from the Recruitment Director) bi-weekly newsletters for both businesses and sending these out to our subscribers utilizing Mailchimp 8) Running and producing Google Anayltics & Mail Chimp reporting 9) Managing an excel spreadsheet of candidates/clients interview processes and ensuring follow up is done on feedback from both sides - alerting the Recruitment Director to missed interviews, delays in responses from clients or candidates 10) Keeping our database (Jobadder) up to date and accurate 11) Send out interview schedules and confirmations to candidates with preparation details This role is going to work very closely with us and we would like to arrange weekly skype/facetime meetings. We will also provide a work email/any support tools needed to the person to ensure they can perform the role as best as possible. To be successful for this position you will possess - 1) Prior experience as a virtual assistant/personal assistant/recruitment administrator 2) Have English as a first language or have complete fluent proficiency 3) Excellent attention to detail 4) Excellent Microsoft Word skills, intermediate Excel and PowerPoint 5) Experience with Mailchimp, Jobadder, Canva & Hootsuite are preferred however not essential 6) Be passionate, enthusiastic, driven to provide the highest level of customer service and administrative support at all times 7) Be flexible with hours, as we work across multiple time zones we will need flexibility to deal with urgent items last minute (e.g. changes in interviews etc.) 8) Interested in working as a contractor supporting our business on a long term basis - this role has no end date and we are really looking to build a fun, friendly and professional relationship with our administrative support 9) LinkedIn super user This role is more than likely going to initially be part time (up to 15 hours per week) however it could very quickly develop into a full time role (35 - 40 hours per week) depending on our work demands. A degree of flexibility with this is needed :) As a previous Executive Assistant myself I know the true benefits of admin support and it is highly valued in our company!
Skills: Office Administration Administrative Support Data Entry
Hourly - Expert ($$$) - Est. Time: 3 to 6 months, 10-30 hrs/week - Posted
We are a virtual Marketing, PR, and Social Media agency and are growing quickly. We're looking for a virtual "office manager" to join our team, and act as a sort of jack of all trades, assisting the President and team with work like: - Onboarding new team members - Accounting, forecasting and invoicing - Drafting/reviewing contracts - Project and calendar management - Assisting with new business pitches and presentations - Handling simple website updates and publishing activities - Web research Skills required for this job include: A Proactive, positive attitude Strong analytical and strategic skills Intermediate/ advanced Excel and PPT Proven data analysis & research skills – a problem solver Precise attention to detail, but also the ability to think critically and see the bigger picture A creative thinker - ability to come up with fun, creative ways of approaching problems/challenges that may arise Excellent written and verbal communicator Social media savvy with a genuine passion for tech/ online, digital innovation and data-driven insight An eagerness to learn new things, and a willingness to do things that may not always fit perfectly into the job description, as it is likely to evolve over time Superior organizational and time management skills - ability to manage multiple projects and meet deadlines - no excuses Self-starter - ability to work from home (or other locations) with minimal oversight, flagging team members when help or input is needed, and collaborating with others via Skype, email and other communications tools Prior experience working with a PR/social media agency or industry a plus
Skills: Office Administration Accounting Financial Management Microsoft Excel
Hourly - Entry Level ($) - Est. Time: More than 6 months, 30+ hrs/week - Posted
We are in need of a reliable Senior Virtual Assistant. The company is based in New York but the VA will be working from home. This is a job that would require about 4-5 hours per day work. We are hoping to get someone who can handle all of the processes associated with online ordering: Customer support - LiveChat, Email Handling, Inbound and Outbound calling. Data Entry - Encoding Clients Information Reports - Help to complete daily or weekly reports about customer support (all the complaints) and logistics etc. We need someone who are able to build a team - Hire, train, and manage other virtual assistants in the near future. Skill Sets that we look for in a VA: Computer skills: word, excel, emails, etc. Good with numbers and US measuring system (oz, pounds, etc.) Communication skills Needs to have excellent English Tech savy We need someone committed, attentive to detail, the job is very precise. Work Schedule: The work schedule should be Mon-Fri (EST) with a couple of hours during the weekend if possible. No other job and should be willing to work full-time after this part-time period.
Skills: Office Administration Administrative Support chat support Email Handling