We have a need for a unique check-in/guest tracking system that would execute on the following:
1.) Invitations and RSVP feature, where users can enter information so we can book them a flight
2.) Flight tracking dashboard so we know when guests are expected to arrive at airport
3.) Check-in via app for drivers to notify system when guests have been picked up
4.) Interface for guests to check in when arriving at venue via iPad (either themselves or with assistance) and snap a picture
5.) System so staff can check off who attended what milestones (ie.: dinners, did they get on the bus, etc.)
6.) This is the tricky part, we need to track what guests get in what vehicle as part of our drive experience. So we want guests via interface (ipad, touchscreen computer) to select a vehicle (prepopulated with picture and ID code and various information that is put in via admin interface but not visible). We have to fill each vehicle with two guests (we should be able to set a maximum guest level for each vehicle). The guests often pair up themselves, but each person needs to “register” what car they get into. Based on what they registered, our staff gives them a key
7.) At another site, these guests will switch cars, so we need a way for them to check-in that they arrived at the second site and then check-out again with another car and sometimes, a new partner)
8.) It would be great if we could integrate with the vehicle’s GPS tracker so we can see where each guest is in the car (this is legal and part of our driving experience, we want to know where the car is so we can anticipate their arrival).
9.) Track outbound flight information, send reminder email about travel logistics
10.) Have driver confirm pickup and drop off of guest at the airport.