This position is full-time, Monday - Friday, 8am - 5pm and will have front desk/reception responsibilities, so you must be prompt and reliable in attendance.
Primary job Responsibilities:
-Phones (answering all incoming calls/transferring & taking messages)
-General Office (filing, mail, correspondence, reception/front desk responsibilities)
-Office Supplies (ordering, stocking and inventory)
-Greeting Clients and assisting as needed/setting up conference room for meetings
-Front Lobby/office maintenance (plants and facilities)
-Entering A/P into QuickBooks, entering time billing into QB's and preparing invoices. Analyzing, balancing and reconciling accounts as necessary.
-Assisting Manager with special accounting projects as requested.
-Assist Accounting and Purchasing with general office work (entering, stamping, banking, sorting, filing and stuffing checks).
-Data entry (assisting Accounting with Excel spreadsheet data entry and following up on orders by phone)
-Assisting Vendors with questions
-Managing facility requests and contacting appropriate vendor.
-Misc general office as assigned