Ana Marie Organista
SEO/LinkedinBuilding/Data Entry/Lead Generation/Web Research/VA
I am highly detail-oriented in addition to being well organized. Staying focused comes to naturally as my dedicates energies to completing work on time, regardless of the obstacles that stand in path. These skills have made me an asset to the teams worked to support. My interest in business has led me to pursue human resources, marketing, business advisory, and investment banking.
Virtual Admin Associates was created to respond to the challenges business owners face. Client satisfaction & retention take precedence, leaving little time to handle other aspects of running a business such as ongoing sales and marketing activity for new client acquisition, bookkeeping & accounting, and day to day administrative functions.
Here is a synopsis of the services we provide.
•Worked with the senior management team and their staff on administrative and office management functions to ensure goals and deadlines are successfully met and that stakeholders are satisfied.
•Prepared a variety of complex reports including the monthly Stakeholder metrics report. Gathering all data to include in Excel and PowerPoint presentations for VP, CIO and above.
•Assured all Service Level Agreements (SLAs) were met by the Stakeholders.
•Manage day to day operations for 400 + employees and contractors and support of the Office including budget for office supplies, equipment which includes ordering necessary laptop and desktops for deployments.
•Prepared, created and edited the monthly CPC Group Enterprise organizational chart in Vision which included 400+ employees. Often recreating it to keep up with the continuous re-organizations.
•Space planning for all of CPC employees. Worked closely with facilities, IT and architects to plan and design room for continuous growth within CPC Group Enterprise.
•Coordinate contracts with office vendors and researching new equipment and prices to ensure the lowest cost impact to the department.
•Worked closely with finance and sales departments to process orders, invoices and related business forms.
•Coordinate paperwork necessary for Senior Management to approve. This included; travel and expense reports, payment forms and follow up with other departments to ensure that requests’ were carried out and activities are coordinated.
•Scheduling travel and maintaining travel itineraries and coordinating related arrangements for Executive Staff.
•Compose routine and non-routine correspondence, memos, reports, etc., which are often confidential in nature.
•Work closely with Human Resources, e.g. new hire paperwork, time sheet management and vacation schedules.
•Managed attrition processes as required and worked with appropriate groups.
I handle day to day administrative tasks such as responding to enquiries, document formatting, editing, proof reading, virtual reception and answering service - to name a few. Virtual assistance is the perfect solution for SME's who wish to save on overhead.
Business Finance Consultancy:
All businesses need capital to grow. Provide finance solutions through a network of Corporate Commercial Lenders in Canada and the U.S. by offering solutions such as Asset Based Lending, Factoring, Equipment Financing, Working Capital Loans - and many more.
Market Research, Sales & Marketing Support:
Assist Organizations with exploring the possibility of doing business in new territories and/or new sectors, by conducting market research and submitting a detailed report with relevant facts and statistics. When requested, can customize and implement a marketing strategy - both traditional and online.