The Best Virtual Mailbox Services in 2024

The Best Virtual Mailbox Services in 2024

If you’re living the dream as a globetrotting independent professional or remote worker, you’ve probably experienced the challenge of receiving and managing postal mail.

A digital mailbox allows you to access postal mail online. Virtual mailbox services can include scanning incoming mail, forwarding mail, forwarding packages, and even sending checks to your bank for deposit. Some digital mailboxes can also serve as registered agents, providing a physical address for your business, complete with a lease, which you can use for incorporation legal papers.

Table of Contents: Best Virtual Mailboxes

Anytime Mailbox

Anytime Mailbox

Anytime Mailbox is one of the largest digital mailbox services, with 1,961 staffed locations around the world. The service offers virtual mailing addresses in most major U.S. cities and in larger cities worldwide.

A mobile app lets users choose from several functions, including scanning contents, shredding, recycling, forwarding (even internationally), or sending a check to your bank for deposit. The app is modeled after familiar email programs, so it’s very intuitive for most users. Anytime Mailbox can also receive packages from FedEx, UPS, and DHL.

Pros:

  • All plans include unlimited online storage
  • Addresses available internationally (Americas, Asia, Europe, Africa) and most major U.S. cities
  • Modern and convenient mobile app and online user interface

Cons:

  • Some areas have minimal addresses available
  • Prices vary significantly by location
  • Service offerings (like check deposit) are not available in all locations

Price: Starting at $5.99+ per month based on address location and tiered packages

Best for: Digital nomads and independent professionals who need to manage their personal and professional physical mail from anywhere in the world

PostScan Mail

Postscan Mailbox

PostScan Mail is a virtual mailbox service that offers mail scanning, mail and package forwarding, physical mail storage, and local pickup. PostScan Mail has an app for iOS and Android that makes managing postal mail convenient and easy. The service boasts unlimited cloud storage for scanned mail and has physical locations available inside and outside the U.S.

Pros:

  • Allows forwarded mail and items to be held and combined
  • Allows for multiple users and recipients at one address
  • Filters can be set to scan and archive incoming mail automatically

Cons:

  • No check deposit services
  • Only allows seven days for holding packages
  • Watch for fees when exceeding plan limits (Up to 10 pages, then $0.25 cents per additional page)

Price: $10 to $30 per month

Best for: Traveling independent professionals and digital nomads who don’t receive many checks through the mail or have much mail that requires forwarding

USA2Me

Usa2me

USA2Me provides mail and package forwarding services from physical addresses in the U.S. They offer a web-based Mail Manager that lets you manage incoming mail with options to request to scan contents, discard, or forward. There is just one mailing address in Houston, Texas, but mail and packages can be shipped anywhere for competitive rates.

Pros:

  • BBB-accredited business with an A+ rating
  • Free junk mail removal
  • Shipping costs are included in the monthly fee for Premium and Ultimate accounts

Cons:

  • Only one mailing address available (Houston, Texas)
  • No mobile app for Mail Manager (web interface only)
  • Setup fee required for all accounts

Price: $10 to $60 per month (there is also a “free” Basic plan that allows you to only pay for what you need)

Best for: Businesses outside the U.S. that want a physical address in the U.S.

Incfile

Incfile

Incfile provides virtual mailbox services with addresses in 47 U.S. states (plus Washington, D.C.). Incfile’s plan offers unlimited scans at a fixed cost of $29 a month. You’ll get an email notification whenever new mail is uploaded. Incfile also offers registered agent services to ensure all legal documentation for your business is received and forwarded to you. While they don’t have a smartphone app, you can access your digital mail scans through a web browser.

Pros:

  • Unlimited mail volume with scanning of all incoming mail
  • Fixed monthly cost
  • Virtual business addresses available in all states except Arkansas, Illinois, and Oregon.

Cons:

  • No package receiving; letters and large mail only
  • Higher-priced entry point than other providers
  • No mobile app; only access via web browser

Price: $29 per month regardless of mail volume

Best for: Young entrepreneurs who require a business address to incorporate (in their serviced area)

US Global Mail

US Global Mail

US Global Mail is among the most well-known virtual mail service providers. They offer “real” addresses in 23 U.S. states and Washington, D.C. If you live near Concord, California, or Houston, Texas, you can choose to pick up mail from the warehouse.

The service offers free check deposit services for all their plans, which is great for nomads who are frequently paid with physical checks. All US Global Mail plans offer unlimited external scans of incoming mail but charge a fee for all internal scans.

Pros:

  • Can bundle letters + up to 80% off shipping costs on forwarded mail including packages
  • Free check deposit services for all plans
  • Unlimited external scans

Cons:

  • Limited addresses in just 23 states and Washington, D.C.
  • Internal mail scans are $3 + $0.50 per page fee for each
  • Limited digital mail storage time (180 days)

Price: $9.95 to $29.95 per month

Best for: Independent professionals, digital nomads, or expats who move frequently, get a lot of low-priority mail, need check deposit services, and don’t require a mobile app

Alliance Virtual Office

Alliance Virtual Office

Geared toward the business sector, Alliance Virtual Offices provides virtual addresses in existing office buildings in recognizable locations (such as Wall Street, New York City). They offer mail receipt and forwarding, and their addresses can be used for licensing and entity formation. They also offer virtual office services like live receptionists, virtual phone numbers, and phone systems. Additionally, they offer access to meeting rooms, offices, and co-working spaces in many cities around the world.

Pros:

  • Addresses are for real office locations and can accept in-person pickup
  • Addresses available in most U.S. states and international cities (1,400+ locations)
  • Addresses can be used for business licensing, entity formation, and other business needs

Cons:

  • Mail forwarding not included with base plan (starting at $10 plus postage or courier fees)
  • No scanning of incoming mail, solely forwarding and pickup
  • Expensive for those who don’t need other virtual office features

Price: Cost varies by location starting at $40 per month; mail forwarding is additional

Best for: Businesses that don’t have a physical office and can benefit from services beyond a virtual mailbox

Traveling Mailbox

Travelling Mailbox

Traveling Mailbox has real physical street addresses around the U.S. and can receive both mail and packages from all major carriers (USPS, UPS, FedEx, DHL). With a mobile app for iOS and Android, you choose what to do with each piece of incoming mail: shred, forward, open and scan, deposit check, etc.

You can mark letters as junk mail, and they won’t count against scan limits. You can set up email notifications to prompt you when new mail is added.

Pros:

  • Roll over unused monthly scans
  • User-friendly mobile app
  • Mail can be forwarded to any location
  • Option to sign up annually and receive two months free

Cons:

  • No free trial
  • Somewhat limited in U.S. physical addresses
  • Premium addresses cost an additional $4.95 per month
  • No international addresses

Price: $15 to $55 per month

Best for: Digital nomads who receive a lot of junk mail or need frequent content scans

VirtualPostMail

Virtual Postmail

VirtualPostMail is a digital mailbox service that offers a real street address in four states (California, Delaware, Florida, and Nevada). Their virtual mailbox has unlimited storage space for the life of the account, and all scanned mail is searchable within the system. They can also provide registered agent services with some plans, which is helpful for home-based or remote businesses.

Pros:

  • Accepts UPS, USPS, and FedEx packages with package forwarding
  • Check deposit services (for a fee)
  • Unlimited digital mail storage with searchable mail

Cons:

  • Limited to one address in four states
  • No mobile app
  • Lowest plan offers only 25 scans and junk mail isn’t explicitly excluded

Price: $20 (Starter) to $90 (Premium) per month

Best for: Remote businesses and digital nomads who need a physical street address in the U.S. and don’t require frequent check cashing

Earth Class Mail

Earth Class Mail

Earth Class Mail offers individual and business virtual mailbox options that include mail scanning, shredding, forwarding, and check deposit. Premium and Business plan users can choose from 80+ addresses around the country. They offer on-site storage for mail (30 days free) and packages (10 days free). They also recycle 100% of customer junk mail after shredding.

Pros:

  • Top-tier mailbox plan includes addresses in 80+ locations in most U.S. states
  • Integrations with Quickbooks, Dropbox, Box, Google, Xero, and Bill.com
  • Mobile app for iOS and Android

Cons:

  • Only 5 mail items/month for individual plans
  • High over-quota fees
  • A few addresses are P.O. boxes and can’t receive packages

Price: $29 to $79 per month

Best for: Individuals and businesses that don’t need to receive packages or want a digital mail solution to replace a P.O. box

PO Box Zone

PO Box Zone

PO Box Zone offers virtual mailing addresses in Wyoming and Nevada. Both locations are physical addresses to receive packages from all major carriers. Mail can be scanned and added to your online storage (Google Drive, OneDrive, or Dropbox) and sent to your email.

Junk mail is removed, and all remaining envelopes are scanned and stored until you decide what to do with them. Mail forwarding can be automated at specified intervals.

Pros:

  • Receive packages from all carriers (FedEx, USPS, UPS, and DHL)
  • Mobile app for iOS and Android
  • Integration with Dropbox, OneDrive, and Google for digital storage

Cons:

  • Addresses in Nevada and Wyoming only
  • Annual billing only
  • No control over what’s considered junk mail

Price: $99 to $250 per year

Best for: Frequent travelers and small businesses that want a simple mail forwarding solution and need a mobile app

Switch

Switch

Switch virtual mail services are geared toward sending mail rather than receiving it. Like a virtual mailroom, Switch lets you import business contacts, send physical mail, manage mailing lists, track mail, and keep track of mailing budgets. The service offers unlimited user access, so you can share with teams working in an office or remotely. A service like Switch will save you many trips to the post office.

Pros:

  • Unlimited users
  • Manages mailing lists and tracks mail sent
  • Online notary available

Cons:

  • No inbound mail or virtual address
  • Doesn’t offer 24/7 support
  • Must be a sender in the U.S.

Price: $1.70 for black-and-white letters and increases based on mail counts and desired shipping method

Best for: Businesses or independent professionals who primarily want to send rather than receive business mail

Sasquatch Mail

Sasquatch Mail

Sasquatch Mail is a mail forwarding provider with virtual addresses in California, Delaware, Florida, Idaho, Illinois, and Wyoming. They offer mail scanning, forwarding, and virtual office services. Packages can be forwarded to any location with no postage deposit. They also provide free shredding and recycling.

Pros:

  • Offer virtual office services, including a lease, for incorporating
  • Unlimited recipients for your address
  • Low-cost entry point is suitable for those who need fewer scans

Cons:

  • Addresses in just six states
  • No international addresses
  • A la carte pricing structure could quickly become expensive

Price: Starts at $9.99 for address + $2 per scan + $2 and postage for forwarding

Best for: Businesses, expats, and nomads who need a low-volume forwarding solution and don’t need a robust digital mailbox

Northwest Registered Agent

Northwest Registered Agent

If you’re looking to start a limited liability company (LLC), Northwest Registered Agent aims to be the cheapest option. They offer a physical address and everything you need to legally register a company with same-day filing and free legal forms. As the name implies, they can act as your registered agent and keep you in compliance with regulations in any U.S. state, including Puerto Rico and Washington, D.C. They also offer virtual office services for $29 a month.

Pros:

  • Establish a legal business entity in any U.S. state, Puerto Rico, and Washington, D.C.
  • Corporate guide services can help with annual required filings
  • Costs less than hiring a lawyer

Cons:

  • Virtual office only in only 10 states
  • Geared toward new businesses that need to be established
  • Charges for some tasks that a new business owner could do for free or low cost

Price: Starts at around $100, but prices vary by state, type of entity, and state filing costs

Best for: Startups and small business owners who’d benefit from virtual office services

PhysicalAddresses.com

Physical Address

PhysicalAddress.com offers a digital mailbox service at a very competitive price. Physical Address customers have access to a mobile app for smartphones, clear screenshots of scanned mail, and a familiar user interface for their digital mailbox that mimics commonly used emails like Google and Yahoo Mail. They also offer a 30-day money-back guarantee for all their packages.

Pros:

  • Low-cost entry point
  • Support seven days a week
  • Free in-person pickup and 90 days of storage

Cons:

  • Locations are limited to California, Delaware, Florida, Georgia, Idaho, Nevada, New York (Wall Street), and Texas
  • Limited addresses—just one in each state—but you can select a suite number
  • No UPS, FedEx package delivery

Price: Between $7.98 and $29.98 per month with price differences based on location

Best for: Those who don’t want their mail outsourced to third-party mail centers or forwarded to another location

iPostal1

iPostal1

iPostal1 offers physical addresses in every U.S. state and in major cities around the world. iPostal1’s virtual address options include prestigious locations (like New York’s Lexington Avenue or 5th Avenue) that can add a little prestige for virtual business at a low cost. They also offer virtual office services like phone and fax forwarding if needed.

Pros:

  • BBB A+ accreditation rating
  • More prestigious addresses than many other services
  • Website includes real-time shipping prices in the U.S., allowing users to choose budget-friendly shipping options

Cons:

  • Somewhat confusing user interface
  • Watch out for fees for additional services or overages ($0.35 per overage item)
  • Global footprint, but with some limitations for major international cities

Price: Tiers start at $9.99 for a digital mailbox or address and go up to $69.99 for a virtual office

Best for: Midsize businesses looking to expand geographically and small companies that can benefit from phone forwarding

Digital mailbox features to consider

Virtual mailbox services are quite similar, but have distinguishing features and benefits to look for to suit your specific needs.

Number of addresses

“Location. Location. Location.” Although things are changing in the virtual world, companies can still reap benefits by having a business address in a prestigious location.

Some digital mailbox providers offer multiple addresses to choose from, including “vanity” addresses like 5th Avenue or Wall Street in New York City. Vanity addresses typically cost a bit more, but they may pay off down the road.

Other virtual mailbox providers have just one or two in a given state, so your address will be the same as the rest of their client base with a different suite number.

Mobile app for smartphones

A mobile app typically allows users to receive notifications, forward mail, shred mail, or do full-page scanning directly on their phones, which is convenient for those who regularly sort through email on their devices.

If you do most of your business on your phone while on the road, you’ll want to look for a digital mailbox service that offers an app. While you may be able to log in to the website on your phone, the user experience may not be as smooth.

Check deposit

Some digital mail providers provide check deposit services. They will send incoming checks directly to your bank for deposit, typically within one or two business days. You have to pay the postage, but some services will allow you to consolidate multiple checks.

Account security

Perhaps the most significant barrier to opting for a virtual mailbox service is the security concerns. Tax forms, credit cards, personal notes, incoming checks, and other correspondence are not things you want others to snoop through.

As a result, many digital mailbox services take the time to explain their security protocols for both their digital mailbox interfaces and physical locations. When researching, look for high numbers for digital encryption (the higher, the better) and 24/7 monitoring of all mail handling areas.

Mail storage

Digital mailbox companies will hold onto your physical mail for a set amount of time and at a fixed cost. Many services offer no charge for 30 days, and some allow you up to three months to let your mail collect. Packages are usually held at no cost for less time—which makes sense because they take up more space.

When considering your plan, be aware of the amount of time you’re allowed to get your mail sent somewhere else. Set reminders for yourself to have the mail forwarded in a timely fashion, or the virtual mailbox provider will charge you a fee.

Integrations

Some digital mailbox providers offer unlimited free data storage, but others limit the amount of data they hold for you based on time or file size. With a digital mailbox integration, you can take responsibility for and store your data on a chosen server.

If you or your business receive a lot of important physical mail that you need to retain, integration with a storage service like Google Drive, Dropbox, or accounting software like Quickbooks is beneficial. Especially with large quantities of mail, it’s one less thing to worry about in keeping files available and secure.

Overage fees

Read the fine print. In particular, when choosing a service with a low-cost entry point, you should also understand the fees associated with services outside the package agreement.

Most mailbox services have additional fees beyond the basic mailbox. The good thing about this structure is that you only pay for what you need. However, high overage fees for receiving individual mail will make getting junk mail annoying and costly. Check the fine print to see if junk mail is included against your mail scan counts.

Start with a good idea of how much mail you actually receive in a month when choosing from a tiered service plan to avoid overage fees. You’ll also want to be diligent in timing the shipping and forwarding of your mail to prevent storage overage fees. Look for providers who allow you to bundle mail together rather than send items individually.

Price

Digital mailboxes are not a particularly expensive service, but prices vary significantly based on volume and services. As mentioned, consider overage fees in your calculations.

Generally speaking, digital mailbox services cost between $10 and $30 a month, depending on the volume of mail received. Add-ons like vanity addresses, virtual office services (phone, lease agreement, etc.), and registered agent services will also add costs.

There are even services that can give you a real physical workspace in an office building where you can meet with clients. However, those services can be pricey.

A lower-cost plan will do the trick for most people. You’ll find options if you want to expand your business into a new state, change your state of residence to help reduce tax burdens, are considering incorporating, or need a physical address for e-commerce.

Benefits of digital mailboxes

Digital mailboxes are a convenient solution for various individuals and businesses, especially those with a nomadic or remote lifestyle. The following groups can benefit from using a digital mailbox service:

  • Traveling professionals. Any traveling professional who finds themselves frequently away from home for work—and who doesn’t have someone looking after their mail—can benefit from a digital mailbox service. These include independent professionals, digital nomads, and remote workers who choose to travel.
  • Contract workers. Traveling nurses and contract workers may also benefit from this service. Professionals in temporary assignments can benefit from a consistent and reliable digital mailbox service to receive and handle their mail during their stay away from home.
  • Small business owners without a physical location. Businesses operating without a physical office can use a digital mailbox service to establish a professional address for communication and documentation needs.

Note that the USPS offers Informed Delivery, which provides an email with digital scanning of incoming mail (not the contents, just the envelope) for those who opt in. They don’t offer mail forwarding (unless you set up a temporary forward), nor do they open mail for you. But at the very least, you can see what mail is coming at no cost to you.

Digital mailbox benefits:

Whether you're a frequent traveler, a remote worker, or a small business owner looking to establish a professional presence, a digital mailbox can be a game changer. Let's explore the advantages that come with adopting this modern mail solution:

  • Remote access. Access your mail from anywhere, anytime through a secure online platform or mobile app.
  • Mail security. Digital mailboxes offer a secure environment, reducing the risk of mail theft or misplacement.
  • Mail and package management. Receive notifications for incoming mail and packages to maintain efficient organization and handling of deliveries.
  • Virtual address. Establish a virtual address for your business to create improved professionalism and credibility.
  • Mail forwarding. Enjoy the flexibility of having your mail forwarded to any location, even while on the move.
  • Mail scanning and content preview. View the exterior of mail and packages through scanned images, ensuring you prioritize important items.
  • Digital mail archiving. Store and access past mail digitally, giving you paperless and clutter-free record-keeping.
  • Time and cost savings. Eliminate the need for physical mail sorting and save time and money on postage and travel to a physical mailbox.
  • Environmental friendliness. Reduce paper waste by opting for digital mail services.
  • Informed delivery. For USPS users, you can use Informed Delivery to receive email notifications with digital scans of incoming mail envelopes, giving a preview of your physical mail (often at no additional cost).

When to consider a virtual mailbox

Life is full of transitions. Sometimes, circumstances call for innovative solutions to adapt to changing needs. Let's explore the key moments when considering a virtual mailbox becomes a smart choice:

  • Relocating or moving frequently. If you’re in the process of relocating or you’ve been moving frequently due to work or personal reasons, a virtual mailbox ensures your mail remains accessible and organized during the transition.
  • Traveling for extended periods. When you’re planning to travel for an extended period, whether for leisure, work, or as a digital nomad, a virtual mailbox helps with managing your mail and packages from anywhere in the world.
  • Living as an expat. Even if you have a long-term fixed address outside the U.S., many people and companies will not want to send mail overseas. A virtual mailbox allows you to view all your mail and select the limited items that you do want sent to you.
  • Performing remote work or digital nomad lifestyle. If you’re transitioning to remote work or embracing a digital nomadic lifestyle, a virtual mailbox provides a reliable and centralized solution for handling mail while on the move.
  • Operating a small business or online venture. For small business owners operating without a physical location or running an online venture, a virtual mailbox provides a professional mailing address for official communication and documentation.
  • Desire for enhanced mail security and privacy. If you have concerns about the security and privacy of your physical mailbox, a virtual mailbox provides added security through encrypted access and digital mail scanning.
  • Requiring mail and package consolidation. If you receive mail and packages from multiple sources, a virtual mailbox can consolidate all your deliveries in one place, making it easier to track and manage shipments.

How to choose a virtual mailbox service

By following these steps, you can select the ideal virtual mailbox service that caters to your specific needs and enhances your remote lifestyle or business operations:

  1. Assess your needs. Identify your specific requirements, such as the number of recipients, expected mail volume (including amount of junk mail), package handling, and additional services like mail forwarding or mail scanning.
  2. Research available providers. Look for reputable virtual mailbox service providers. Compare their features, pricing plans, and user reviews to find the one that best aligns with your needs.
  3. Check mailbox locations. Ensure the service has mailbox locations in or near the areas you frequent the most or where you want your business presence to be established.
  4. Verify security and privacy. Research the security measures in place to protect your mail and personal information. Look for services with secure online platforms and strict privacy policies.
  5. Consider additional services and integration. Determine whether the service integrates with other tools you use, such as cloud storage (Dropbox, Google Drive, OneDrive, etc.) or mail management software. Also, check for additional services like mail scanning, package forwarding, mail archiving, or business entity solutions.

Unlock Physical Mailing with a Virtual Mailbox

If you want to become a digital nomad, a small business owner without a physical location, or a remote worker who’s seizing a travel opportunity, a digital mailbox is an investment that lets you continue living the dream with one less worry.

Setting up a virtual mailbox is one step toward functioning effectively in remote work situations. Consider signing up with Upwork for other tools and services, from finding clients or talent to processing payments securely.

Upwork is not affiliated with and does not sponsor or endorse any of the tools or services discussed in this article. These tools and services are provided only as potential options, and each reader and company should take the time needed to adequately analyze and determine the tools or services that would best fit their specific needs and situation. Prices are current at the time of writing but may change over time based on each service’s offerings.

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The Best Virtual Mailbox Services in 2024
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