Virtual Assistant to CEO of a Public Information/Construction Compliance Firm
1. Assist in the coordination of meetings - Eventbrite and Zoom meeting scheduling, webinars including identifying days and times when the majority of attendees are available; arrange for meeting location; secure necessary equipment, materials and displays; reconfirm and send reminder notices including driving and parking instructions. Check calendars to confirm no major event conflicts or local/national holidays.
2. Social media management – Develop a social media calendar, manager social media using Hootsuite, create content calendar for YouTube and coordinate editors' schedule, draft responses, use or understanding of AI a plus
3. Assist with Administrative Tasks: Monitor emails, draft responses or respond, track follow-up, respond to phone messages, coordinate vendor services to meet office deadlines, follow-up on client tasks
Skills/Experience:
Strong organizational skills; excellent phone and communication capabilities; skill in English language spelling, grammar and punctuation; ability to converse in Spanish is a plus (writing is also a plus)
Extensive knowledge of and proficiency in Microsoft Word for Windows, Excel, Adobe, database software and experience doing research is a plus