Full-Time Operations Coordinator (Routing, CRM, Workflow, Admin Systems)

International touring artist is hiring a full-time Operations Coordinator to run all bookings, logistics, routing, admin systems, CRM workflows, and team support. This is not a side job. This requires discipline, precision, ownership, and razor-sharp organization. Long-term only.

RESPONSIBILITIES:
Manage bookings, emails, confirmations and admin workflows, Update itineraries, routing, lodging, and drive-time logic, Support a small remote team (agents, researchers, assistants) Assign tasks, track progress, and enforce accountability. Maintain clean spreadsheets, calendars, labels, and CRM data, Clean duplicates and maintain data accuracy across systems, Spot conflicts early and prevent issues before they happen, Keep systems organized, aligned, and updated daily, Send daily operations summaries and communicate clearly, Support Google Workspace, CRM updates, and Instantly ai inboxes

REQUIREMENTS:
30–40 hrs/week. No other jobs or clients. Strong operations, logistics, routing, or workflow experience Strong English. Clear communication. Confident with details. Google Sheets, Google Workspace, CRM-style tool familiarity Problem-solving and decision-making ability under pressure Fast replies, consistent Monday–Friday availability, Reliable internet. No agencies. No subcontracting. No shared accounts.

DISQUALIFIERS:
Slow replies
Weak English
Messy communication
Generic or AI-style answers
Incorrect file names
Missing attachments
Missing transcript
Other jobs or divided focus
Agencies of any kind
Not following instructions exactly

TO APPLY (ALL REQUIRED — NO EXCEPTIONS):
Your proposal must begin with this exact first line: "I promise I am doing this work myself and not subcontracting." If this is not the FIRST line, you are rejected automatically.

VOICE TEST (45–60 seconds):
Attach an audio message explaining: how you stay organized how you enforce accountability how you prevent mistakes how you handle pressure why you want long-term full-time work Natural voice. No scripts. No filters.

MANDATORY TRANSCRIPT:
Paste the written transcript of your 45–60 sec voice test directly inside your proposal. No links. Missing transcript = automatic rejection.

BRIEF WRITTEN ANSWERS (answer in this exact order):
Most complex operations system you have managed
How you have supervised or supported a team
A major mistake you prevented and how
Convert 3:00 PM Eastern Time to your local time
One-sentence summary of your current or last role
Any experience with Google Calendar color-coding
Any other commitments
Expected monthly USD salary (numbers only, example: 700)
Available start date

Include the word “precision” somewhere in your answers.

WORK SAMPLE + RESUME (ATTACHMENTS ONLY):
No Google Drive links. No Dropbox links. No external URLs.
File names must follow exactly: LastName_Resume.pdf LastName_WorkSample.png
Work sample must include: A screenshot of a spreadsheet or CRM you managed, plus 1–2 sentences describing your role.
Incorrect file names or wrong file types = automatic rejection.

FINAL CONFIRMATIONS:
Confirm you can complete a short paid test assignment Confirm you are open to a 1-week trial task if selected Confirm you are not an agency and not subcontracting Confirm you read this entire post word-for-word

COMPENSATION:
Monthly fixed USD. You will propose your rate. We are interviewing candidates in the budget-friendly range (typical accepted range: USD 550–950 depending on skill and reliability). Short paid test → possible 1-week trial → long-term hire for top performers.

DO NOT APPLY IF YOU CANNOT FOLLOW EVERY SINGLE STEP EXACTLY.