AR Manager, Admin, and Bookkeeper for Cleaning Business

Hiring: Admin Manager / AR Manager / Bookkeeper (Long-Term Role)

We are a fast-moving service business seeking a highly organized, assertive, and results-driven Admin + Accounts Receivable Manager/Bookkeeper. This role is for someone who is not afraid to lead, enforce standards, hold others accountable, and keep financial systems airtight.

If you thrive in structure, hate inefficiency, and enjoy being the organized backbone of a business — this is for you.

Responsibilities Include:
Accounts Receivable & Financial Management

Manage client invoicing, payment tracking, and follow-ups.

Send payment reminder letters through our online system to late payers.

Ensure no work is performed without valid client payment documents and payment method on file.

Provide guidance to leadership on payment terms, billing structure, and financial best practices.

Perform bookkeeping functions and reconcile accounts on schedule.

Compliance & Tax Responsibilities

Ensure 1099 paperwork is completed and properly managed.

Coordinate with our CPA and oversee required filings (local, state, franchise tax, laundry tax, etc.).

Handle annual reports, franchise filings, and compliance documentation deadlines.

Team & Operations Leadership

Attend daily Zoom or Teams meeting at 8:30 AM EST (mandatory).

Ensure remote teams and field operations are aligned and informed.

Be engaged enough with operations that you can step in as a backup admin when needed.

Hold team members accountable to administrative and financial processes.

Required Skills & Qualities

You must have:

Clear, fluent English communication

Strong bookkeeping and accounting experience

Experience with AR follow-up systems and client payment enforcement

Ability to work independently without constant supervision

Strong sense of ownership and urgency

A no-nonsense attitude — you get things done and do not tolerate chaos

Proactive approach to solving problems before they become issues

Ideal Candidate Traits

We are looking for someone who is:

Highly structured and detail-oriented

Confident communicating expectations and enforcing policy

Comfortable working in a remote-first environment

Tech-savvy and systems-driven

Reliable, consistent, and takes pride in accuracy

Why Work With Us

You’ll be joining a motivated organization that values efficiency, communication, accountability, and growth. You will have autonomy, respect, and the ability to make a measurable impact on day-to-day business operations.

To Apply:

Send a short message including:

Your relevant experience

Your availability (daily hours and time zone)

Your experience with AR, tax filings, and bookkeeping platforms

A brief sentence explaining why you are the right person for this role

• Manage accounts receivable
• Perform bookkeeping tasks
• Provide administrative support
• Maintain accurate financial records
• Assist with property management tasks