Personal Executive Assistant - (part-time) - Remote

About Us:
We are an E-Commerce Growth Agency that helps DTC & E-Com Brands scale past 500k/month profitably with Meta Ads.

We want to improve our operations so we can offer faster turn around times, more specialized services and become the #1 E-Commerce Growth Agency in Europe.

We are currently a team of 8 (rapidly growing), with awesome remote team culture, and looking for the right people to join us on our mission to help e-com founders build the brands of their dreams.

Our client's are 7- and 8-figure e-com brands. We help them crack the code to scale their businesses profitably to 8-figures.

Now we're looking for a Personal Executive Assistant for our founder Dominik

🚀 Your Role as a Personal Executive Assistant

🚀 Mission
To take over any type of personal, planning, coordination, accounting and research activities from our founder so he can focus more on the business and free up his time.

Main Success-KPI ⭐️
✅ Time freed up in Founder’s Calendar
✅ Reduction of touchpoints from the founder with tasks that are not strategic.
✅ # of issues resolved without escalation per month and without founder's assist
✅ Average response time to messages from the founder is less than 60 min

Responsibilities 📋
✅ Execute on tasks delegated to you by the founder based on priority
✅ Any problems and challenges that arise are dealt with independently
✅ Finish the new tasks you get as soon as possible and with great attention to detail.
✅ 1-3-1 Rule: Every time you have ONE problem, come up with at least THREE well-thought-out solution proposals and choose ONE recommended solution.

Tasks for example include:

Accounting:
✅ collect invoices and upload them to Drive Folder every month
✅ check with accountant for missing invoice
✅ discover missing invoices

Controlling:
✅ add costs to cost tracking sheet

Invoicing:
✅ check payments and send reminders
✅ connect incoming revenue with invoices

Hiring:
✅ invite people to Upwork job after certain criteria
✅ first profile screening

Research, communication tasks & admin tasks:
✅ Booking appointments, flights, hotels

Manage daily life of Founder:
✅ Planning and coordinating travels, booking hotels, flights, etc.
✅ Support Founder’s calendar

💪🏼 Why join us

✅ Outstanding compensation
✅ Secure & Long Term Position for the right person
✅ 100 % Fully remote
✅ Flexible work hours
✅ Access to over 200h+ of training material to sharpen your skillset

🤝 This will be for you if…

Competencies 📈

High Standards: You expect both personal and team performance to be excellent, without settling for anything less than the best.

Efficiency: You can produce significant output with minimal wasted effort.

Excellent Organization and Planning skills: You plan, organize, schedule, and budget in an efficient, productive manner. You also focus on key priorities and don’t get distracted.

Structure: You love to keep track of chaos, stay calm and quickly manage to bring order to chaos.

Massive Action: You move quickly and express strong opinions without being too harsh.

Loyal & Reliable: You live up to verbal and written agreements, regardless of personal cost.

Intelligence: You learn quickly. You quickly and proficiently understand and absorb new information.

Attention to detail: You don’t let important details slip through the cracks.

Persistence: You don't accept “no” and you don't allow yourself to be put down, you persist in asking until you get what you need.

Proactivity: You act without being told what to do. You bring new ideas to the company. You act proactively and ensure that future problems are prevented in advance - not when it is too late.

Calm under pressure: You maintain stable performance when under heavy pressure or stress.

No Ego - No task is beneath you. Dive in, especially when addressing seemingly minor tasks.


🤝 This will be for you if…

You have relevant experience as a Personal Assistant directly supporting a CEO / Founder

Bonus: You are successfully working as one now and want to take on another client that you support to fill up your week and be a PA full time

You have excellent speaking and writing skills in English

Nice to have: German

You are an expert at using modern tools like ClickUp, and Todoist and use it to communicate and work on tasks efficiently.

You consider yourself a High-Performance individual. Your routines and daily habits show that.

Personal development, learning & growth are essential to you. They are part of what you do every day.

You are excited about being part of a company and team where growing in your professional skills as well as personal areas.


You live in line with our Values:
1. High Standards 💎
2. Extreme Ownership 🔱
3. Massive Action ⚡️
4. Constant Improvement 📈

So if you're a rockstar Personal Executive Assitant you're fun to work with, and excited to join a fully remote team, then please apply for the job and let's chat.

Speak soon!
Dominik

PS. To show that you've read the full post, put 'NO ROCKET SCIENCE 🚀' at the top of your proposal, so I know who the best candidates are :)