Sales Knowledge Base VA (Build & Maintain “Master Sales Brain” in Notion)

About Us:

We run a high-ticket coaching program that helps computer science students land software engineering jobs and internships. Our sales team handles dozens of calls weekly, and we’ve built up a massive knowledge base of objections, questions, and responses — but it’s all scattered across call recordings, Slack threads, and meeting notes.

We’re looking for a detail-oriented virtual assistant to organize everything into a centralized, AI-powered Notion database our sales reps can reference in real time.

Responsibilities:
Go through sales team meeting recordings, call recordings, and Slack messages
Identify and document:
Common objections
Common questions (timing, price, parent approval, refund, etc.)
Best answers and example scripts
Build a Notion database with the following columns:
Objection/Question
Best Response (Script)
Context/Notes
Tags (Category)
Link to Example Call
Date Updated
Add quick-access links for payment pages (PayPal, Stripe), refund policies, Calendly links, guarantee info, etc.
Test Notion AI to ensure queries like “What do I say when a student wants to wait until next semester?” return the right info.
Maintain the system weekly by reviewing new meetings and updates.

Skills Required:
Excellent written and spoken English
Strong Notion experience (especially databases & linking pages)
Detail-oriented and organized
Comfortable listening to long English audio recordings and summarizing key takeaways
Bonus: Experience in sales enablement, CRM management, or transcription

Workload:
Setup Phase: 40–60 hours total (2–3 weeks)
Ongoing: 3–5 hours/week for maintenance

Budget:
$10–$20/hour depending on experience
Long-term ongoing work if performance is good

To Apply:
Please include:
Your experience with Notion and any example dashboards or databases you’ve built
Confirmation that you’re comfortable listening to English sales calls
One example of how you’ve summarized or organized information before
Optional: any experience with sales or objection handling