Tech-Savvy Virtual Assistant for Multi-Brand Management

Seeking a proactive, tech-savvy Virtual Assistant to support and manage multiple brands across automation, marketing, content creation, customer support, WordPress optimization, and AI-driven workflows. This role is NOT just task-based — I need someone who brings ideas, learns fast, and can translate concepts or voice notes into real, functioning systems. You’ll work inside GoHighLevel, Notion, WordPress, and various automation tools (ChatGPT, MindPal, n8n, Make) to streamline operations, organize deliverables, and help build scalable systems across several businesses. Long-term growth opportunity for the right person.

• Build and optimize advanced GoHighLevel (GHL) workflows, triggers, and multi-step automations
• Create booking calendars, funnels, membership areas, tagging systems, and CRM segmentation
• Convert voice notes or ideas into automated workflows (e.g., voice → transcript → organized Notion entry)
• Develop automations using AI tools such as ChatGPT, MindPal, n8n, Make, and other workflow builders
• Build systems that gather industry or LinkedIn trends and turn them into structured content ideas
• Implement AI-powered content engines that follow brand voice
• Create and maintain Notion dashboards, databases, task systems, and SOP documentation
• Organize multi-brand operations in Notion and keep all systems updated and accurate
• Manage customer support inboxes, respond to inquiries, and process refunds or subscription adjustments
• Coordinate, track, and follow up on deliverables with creative teams and external contractors
• Upload and organize final assets inside GHL, Notion, WordPress, or other platforms
• Provide weekly progress updates and ensure nothing falls through the cracks
• Maintain and update WordPress pages, content blocks, menus, embeds, and plugin settings
• Optimize WordPress pages for on-page SEO (title tags, meta descriptions, H1/H2, slugs, alt text)
• Use RankMath/Yoast for page optimization and submit URLs to Google Search Console
• Improve site structure through internal linking, image optimization, and readability enhancements
• Add tracking scripts, pixels, or form embeds when needed
• Help structure automations and operational workflows across multiple brands
• Research new tools, plugins, or methods to improve efficiency or automation
• Contribute ideas and strategic input to improve processes, systems, and brand operations
• Actively identify bottlenecks or areas of improvement and propose solutions
• Execute multi-brand workflows and organize tasks across several businesses with accuracy