Executive Assistant to the CEO

Who We Are DF Analytics (DFA) is a dynamic boutique consultancy that accelerates performance, productivity, and efficiency for clients around the world. We help businesses design and execute data-driven people management strategies, transforming workplaces by prioritizing well-being and promoting ethical, humanitarian practices. Our mission is to drive impactful, sustainable change across industries. The Opportunity We're seeking an experienced, proactive Executive Assistant to be the right hand to our visionary CEO. This is a unique opportunity to gain in-depth exposure to all aspects of running a fast-growing consultancy and make a meaningful difference in the CEO's life and effectiveness. You'll work closely with the CEO to keep things running smoothly, serving as a savvy executor and strategic thought partner as we scale. As the EA, you'll manage the CEO's calendar, communications, and priorities - giving her leverage to lead the company effectively without distraction. You'll streamline operations, liaise with internal and external stakeholders, build client relationships, and own special projects. You'll have a direct hand in the CEO's success and satisfaction by providing exceptional support and continually improving how things get done. This role is the launchpad for an ambitious professional looking to accelerate their career in consulting, operations, or executive support. In this role, you'll get to: • Be the first point of contact and trusted liaison for a dynamic CEO • Manage competing priorities with ease, ensuring the CEO's time is focused on the highest impact activities • Collaborate with a passionate, high-performing team rallied around a shared mission • Support client relations through communication and coordination • Continually improve processes to maximize productivity as the organization grows • Take on increasing responsibility and high-visibility projects • Hone your strategic thinking and problem-solving skills with mentorship from the CEO • Gain a holistic understanding of how a boutique consultancy operates and scales Key Responsibilities: • Maintain consistent availability during agreed-upon hours and communicate proactively about any conflicts or capacity constraints in advance • Ability to work a flexible schedule as needed to accommodate urgent executive requests (estimated 15-20 hours per week to start) • Manage the CEO's complex calendar across time zones with precision • Triage the CEO's inbox, flagging key items and drafting responses to as many emails as possible before the start of the CEO's workday (EST) • Log and track tasks in Monday.com through to completion • Prepare for meetings with agendas, notes and follow-ups • Organize files and handle light administrative duties • Create reports and provide document support as needed • Identify opportunities to improve workflows and processes We’re Looking for • 7-10 years experience in executive support or business operations roles • Impeccable organization skills and OBSESSIVE attention to detail • Demonstrated ability to proactively identify and solve problems without constant direction • Self-starter who takes initiative to learn the business, clients, and key contacts independently • Excellent written and verbal communication skills • High emotional intelligence and ability to build trust with internal and external stakeholders • Proactive, energetic self-starter who is always one step ahead • Ability to thrive in an unstructured, fast-paced environment and pivot quickly • Strong problem-solving skills and relentless drive for improvement • Passion for DFA's mission and eagerness to contribute to our growth and success • Experience working in startup and consultancy environments where systems are messy or rudimentary • Meticulous attention to detail and commitment to error-free execution • Strong ability to listen carefully, capture key details, and follow through on delegated tasks fully Why Join DF Analytics • Be part of a mission-driven, fast-growing firm that is making a real impact on businesses around the world • Partner directly with a visionary CEO and get unparalleled exposure to all aspects of building a company • Make a tangible difference in the CEO's life and play a key role in the company's success • This structure provides the best of both worlds - close mentorship and professional development from an experienced operations leader, coupled with high-level exposure and impact through direct engagement with the CEO • Take on increasing responsibility and visibility, with the potential to grow into a Chief of Staff or senior operations role • Develop a valuable skill set in executive partnership, strategic planning, and process optimization that will serve you throughout your career • Enjoy a culture of ownership, innovation, inclusion and respect, where diverse perspectives are heard and valued • Competitive compensation package including bonus and benefits If you're an ambitious professional looking to accelerate your career and make a meaningful impact, we want to hear from you. This is a unique opportunity to join a fast-growing consultancy, work directly with a dynamic CEO, and help shape high-impact work from the ground up. To apply, please submit your resume and the names of two professional references. As part of our process, we ask all candidates to complete a short online video screening before we meet with you 1:1—you’ll receive a link after we review your materials.