Hire the best Personal Assistants

Check out Personal Assistants with the skills you need for your next job.
Clients rate Personal Assistants
Rating is 4.7 out of 5.
4.7/5
based on 29,629 client reviews
  • $30 hourly
    Organized, leader, conflict resolution, quick learner, customer care, clear communicator, problem solver, intrinsically motivated, hard worker, multitasker, results oriented. Bachelor of Science in Biology at Texas A&M Job history: Cancer researcher, Chemistry + Biology educator, Social Media Marketing, Virtual Assistance
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    Customer Support
    Customer Care
    Customer Onboarding
    Light Project Management
    Communications
    Multitasking
    Executive Support
    Form Development
    Virtual Assistance
    Inventory Management
    Task Coordination
    Draft Correspondence
  • $10 hourly
    I am a proficient, self- motivated Virtual Assistant with excellent skill and I have a great knowledge in Bookkeeping. I have a great passion for working as a Virtual Assistant and I always remain alert to learn all the newest and updated materials. I give my best to improve my skill and my work.
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    Logistics Management
    Google Sheets
    Administrative Support
    Forecasting
    Personal Administration
    Microsoft Office
    Virtual Assistance
    Inventory Management
    Invoicing
    Accounting Software
    Intuit QuickBooks
    Accounting Basics
    Bookkeeping
    Accounts Receivable
    Data Entry
  • $18 hourly
    Executive Virtual Assistant with 8+ years of experience in administrative support. Fully bilingual English -Spanish. Email handling, appointment scheduling, data entry, CRM, agenda follow up and general office tasks proficiency. Excellent grammar and vocabulary skills in both languages. Ability to translate documents, articles, etc from English to Spanish or Spanish to English. Experience with link building, customer service, project management and HR. Bachelor's Degree in International Relations and Politics with a Minor in Business Administration.
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    Online Research
    Team Management
    Administrative Support
    Customer Service
    Executive Support
    Draft Correspondence
    Meeting Agendas
    Light Project Management
    Virtual Assistance
    Email Communication
    Task Coordination
    Data Entry
  • $10 hourly
    1.) Worked as a Lead Generation Specialist for 6 months. 2.) Worked as Customer Service Support for 2 years for an Amazon.com seller. - Responded to customers' inquiries and requests via email. - Filled orders using a variety of suppliers and vendors. - Communicates with a variety of suppliers and vendors for any issues that affect orders. - Update and confirm shipments. - Manage inventory by adjusting prices, handling time, number of stocks, etc. - Checking of listings - Responsible for employees' payroll 3.) Amazon.ca seller Virtual Assistant since 2018 4.) Did various Data Entry Jobs since 2016
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    Email Support
    Customer Service
    Order Processing
    Customer Support
    Amazon Webstore
    Amazon Plugin
    Virtual Assistance
    Inventory Management
    Data Entry
  • $15 hourly
    Jowajer here! a self-driven professional committed to assisting in the growth and smooth operation of enterprises. As a well regarded professional, I take care to give my customers good service promptly. In my six years working as a freelancer, I am proud and confident to offer my services with excellent outcomes. Let's discuss how I can help take your business to the next level. My skills and services I can offer: · Customer service support · Social media management · Property management · Creating reports · Account management · Travel Booking · Calendar management · Accounting support (Billing & Payroll) · Supplier management · Buyer management · Client management · Email and Chat support · Email management · Copywriting · Order management support · Graphic design · Video editing · Executive support · Web research · Scheduling tasks and appointments · Team management support · Recording and reconciling office expenses · Creating documents Tools I am familiar with: · Google suite · MS office · Asana · Monday.com · Slack · Canva · PhotoScape X · Hospitable · Hostify · Helpscout · Salesforce · Zoho · Intercom · Hubspot · Hootsuite · Mailchimp · Outreach · Openphone · Airbnb/VRBO · Ringcentral · Social media( fb ads, instagram) · Zendesk · Zapier · Trello · Jira · Snovio · Wordpress · Bluehost Let's achieve success together!
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    Administrative Support
    Virtual Assistance
    Customer Support
    Data Entry
    Sales Development
    Task Coordination
    Data Scraping
    Social Media Management
    Online Chat Support
    Social Media Content
    English
    Email Marketing
    Report Writing
  • $20 hourly
    I am an exceptional Virtual Assistant, highly skilled in various areas in business, specialized in administrative services both technical and creative assistance. I am very organized, proactive, detail oriented, trustworthy, adaptable and flexible with regards to priorities. A hardworking and dedicated freelancer, ready to help clients with their needs. Skills that I acquire: 1- Executive / Personal Assistant 2- Graphic Design 3- Data Entry 4- Social Media Marketing 5- General Virtual Assistant 6- Web Development 7- Video Editing 8- Lead Generation Tools I use: 1- Canva 2- iMovie 3- Wordpress 4- Trello 5- Zoom 6- Skype 7- Slack 8- Gmail 9- Good workspace (spreadsheets, docs, drive, calendar) 10- Microsoft Office (excel, word, powerpoint) 11- Social Media (Facebook, Instagram, Twitter, LinkedIn, Pinterest, Tiktok, Youtube) 12- Etsy 13- TopMusic 14- Loom My goal is to help my clients be more efficient in their major role while I do the daily administrative duties, saving them time for other areas of concern.
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    Virtual Assistance
    Video Editing
    Google Workspace
    Time Management
    Data Entry
    Microsoft Excel
    Customer Service
    Light Project Management
    Trello
    File Management
    Executive Support
    Administrative Support
    Graphic Design
    WordPress
    Social Media Marketing
  • $30 hourly
    Hello! My name is Maya, and I enjoy helping clients with organizing, data entry, invoicing, customer service, CRM, project management, social media management, and more. I appreciate your time and consideration, and I look forward to the opportunity to work with you!
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    Notion
    Project Management
    Invoicing
    Executive Support
    Data Entry
    Customer Service
  • $20 hourly
    I am a graduate of a liberal arts college with two degrees in the education field. I have excellent organizational and writing skills to complete a variety of projects with top efficiency. I can assist with proofreading, research, editing, and so much more. I am also open to working with data entry and other more mundane tasks that you wish to delegate.
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    Data Mining
    Topic Research
    Content Creation
    Scheduling
    Content Writing
    Virtual Assistance
    Content Editing
    Online Research
    Communications
    Data Entry
    Proofreading
    Typing
  • $30 hourly
    I have administrative and marketing experience and am proficient in Microsoft programs. I can assist with email marketing, social media, blogging, scheduling, and data entry. I am comfortable in fast-paced, high-stress situations requiring attention to detail and timely follow-through. I am a fast learner and great at multi-tasking. I would love the opportunity to work with you.
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    Social Media Content
    Draft Correspondence
    Task Coordination
    Client Management
    Inventory Management
    Bookkeeping
    Customer Service
    Google Workspace
    Administrative Support
    Virtual Assistance
    Microsoft Office
    Data Entry
  • $10 hourly
    Fluent in two languages and adept at seamless communication, I am a bilingual virtual assistant on Upwork dedicated to bridging linguistic gaps and optimizing productivity. Proficient in English and Spanish, I provide comprehensive support in both languages, from administrative tasks and project management to translation and cultural adaptation. My diverse skill set, coupled with a keen understanding of cultural nuances, ensures a harmonious workflow and effective collaboration for clients across borders.
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    Blog Writing
    Microsoft Excel
    Legal Writing
    Data Entry
    Legal Research
    Virtual Assistance
    Legal Assistance
    Spanish to English Translation
    Microsoft Word
    Latin American Spanish Accent
    English
    Translation
  • $10 hourly
    As a top-rated freelancer with a 100% success rating score, I am committed to delivering exceptional administrative support tailored to your needs. With over six years of experience, I bring a strong work ethic, integrity, and a growth mindset to every project. As your administrative support partner, I will efficiently manage your inbox, calendars, and meeting schedules, ensuring you stay organized and on track. I excel at conducting internet research, creating impactful slides and presentations, managing social media platforms, graphic designing with Canva, product listing, and facilitating projects with ease. Additionally, I have expertise in creating travel itineraries, data entry, preparing meeting agendas, taking accurate meeting minutes/notes, and organizing electronic documents. Proficient in Google Workspace, Slack, Monday.com, Trello, Microsoft Word, and Microsoft PowerPoint, I leverage these tools to streamline tasks and enhance productivity. I pride myself on being a fast learner, allowing me to quickly adapt to your unique work environment and requirements. When you work with me, you can expect prompt delivery of high-quality work. I am committed to meeting deadlines without compromising on attention to detail. Your satisfaction is my priority, and I am available to support you from Monday to Saturday, regardless of your time zone. Let's collaborate to optimize your administrative processes and propel your business forward. Contact me today to discuss how I can assist you in achieving your goals.
    vsuc_fltilesrefresh_TrophyIcon Personal Assistance
    Video Transcription
    Virtual Assistance
    File Conversion
    Audio Transcription
    Clerical Procedures
    Google Workspace Administration
    Database
    Administrative Support
    Customer Service
    Proofreading
    Data Entry
    Communications
    Microsoft Office
    Typing
  • $20 hourly
    Hi, there! I'm the virtual assistant you're looking for! With experience in customer services and business administration tasks, organization and clear communication are really important to me. If you need help with your business, relax, you found it. If you are thinking: 🔴 "I don't have time to do this" 🔴 "I need someone to do this task for me" 🔴 "I am tired and I wish I could delegate some work" I can solve your problem! Some of the services I can do for you, but not limited to these: 🟢 Scheduling management 🟢 General administrative support 🟢 Tasks Organization 🟢 Project Managing 🟢 Organized and efficient data entry 🟢 Email Managment 🟢 Posts scheduling on social media 🟢 Create worksheets on Google Sheets 🟢 Translate texts from English to Portuguese and vice versa 🟢 Portuguese transcriptions You can trust having a reliable, hardworking and organized VA to do your project. Send me a message and let's work together! I'm willing to be the solution for your needs.
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    Scheduling
    Google Forms
    Trello
    Project Management
    Calendar Management
    Administrative Support
    Translation
    Brazilian Portuguese Accent
    Google Calendar
    Virtual Assistance
    Appointment Scheduling
    Data Entry
    Portuguese
    English
  • $10 hourly
    💾Administrative Support If you have daily tasks or administration work that keeps you busy, and you can't do the tasks that will make your business grow more. Well... it's time for you to get an extra helping hand to do it. I'm easy to train and my attention to detail is superb. 🖥 Database Building & Research I know that business owners / CEO should be at the top of everything, we all agree, but you should not be doing it in repetition and you should not waste your time. Why not delegate it to someone and start putting attention to the things that will grow your business. 📨 Email Marketing Email is the lifeblood of all marketing campaigns if you need to reach out to your customers or fans. I can set up your Email Automation including landing pages, sign-up forms, or whatever you require.
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    Looker Studio
    Administrative Support
    Automation
    Amazon FBA
    Facebook Ads Manager
    Product Research
    Virtual Assistance
    Email Communication
    Google Docs
    Data Entry
    Microsoft Word
    Email Automation
    Microsoft Excel
    Email Marketing
  • $35 hourly
    I have 15 years of experience working as an event planner, project manager, travel coordinator, and assistant. I have been working independently for myself, as my own business, for the last 12 years as an Independent Professional. I have a bachelor's degree from the University of Massachusetts Boston. I'm skilled in Zoom(Handling everything from setting up meetings to virtual conferences), Google Calendar, Scheduling, Traveling Planning, Conference Planning, Event Planning, Project Management, ClickUp, Social Media (Facebook, Instagram, Twitter, Pinterest), Slack, Nonprofit Organizations, Fundraising, Rental Property Management, Microsoft Office 365(Word, Microsoft Excel, Data Entry, Inventory Management, and Data Entry.
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    Travel
    Zoom Video Conferencing
    Scheduling
    Google Calendar
    Nonprofit
    ClickUp
    Administrative Support
    Corporate Event Planning
    Inventory Management
    Project Management Professional
    Virtual Assistance
    Event Planning
    Project Scheduling
    Data Entry
    Microsoft Office
  • $30 hourly
    Hello, I am a dedicated and highly motivated postgraduate student, equipped with a strong academic background that complements my skills as freelancer. With fluency in both English and German, I offer seamless communication for clients. My proficiency in Microsoft Office, Google Workspace, Canva, SPSS, and other CRM Softwares combined with my organizational skills enables me to efficiently handle various tasks and support your business needs effectively. I specialize in providing virtual assistance, ensuring that your projects are managed with precision and delivered on time. My focus areas include: - calender/time management - research - accounting - data analysis - customer support - content creation I will reply quickly and (usually) get back to you within 30 minutes or so during regular working hours, but often during off-hours as well. I look forward to discussing more details in a call!
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    Editing & Proofreading
    Virtual Assistance
    Translation
  • $65 hourly
    Highly motivated in a fast-paced environment Experience in handling confidential and sensitive materials with discretion Excellent communication skills Detail-oriented and highly organized with a strong can-do-attitude Proven creative and efficient problem-solving history Experienced in responding to demanding needs of senior level executives and customers Grace under pressure Up-to-date with advancements in office applications Over nine years experience in: Management of all written and oral communication in English and German Organization and coordination of meetings, video/telephone conferences and company/customer events Organization of national and international business travel including managing visa applications, clarification of entry and residency regulations as well as travel expenses Assistance with relocation requirements Creation, maintenance and expansion of customer relations Review and escalation of customer feedback as well as effective complaint management
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    Personal Administration
    Virtual Assistance
  • $12 hourly
    I am a Virtual Assistant and a Legal Assistant from the Philippines with over 5 years of experience working remotely with different Industries from Tech companies, Startups and Law firms. Some of my Core skills are: ✔️Customer Support ✔️Administrative Support ✔️Email/Calendar Management ✔️Social Media Management ✔️Inbound/Outbound Call ✔️Debt Collection ✔️Proficient in PDF files ✔️Data Entry ✔️ Canva editing ✔️Booking and Scheduling Flights and Accommodations I am Familiar with the Following VOIP Systems: 🌐Five9 🌐Nextiva 🌐Vonage 🌐Softphone 🌐RingCentral 🌐Skype I am familiar with the following CRM: 💻 ConnectWise 💻Autotask 💻CLIO Manage 💻CLIO Grow I have experiences in drafting Engagement letters, responding to Correspondence in a law firm. In addition to that, I also have experiences in Dispatching Service tickets for a Cybersecurity company, booking flights and hotel accommodations, and debt collection. What sets me apart? 100% Job success. I am detail oriented and very passionate with my work. I am available for a call and would be glad to discuss with you how I can help you and your business.
    vsuc_fltilesrefresh_TrophyIcon Personal Assistance
    Scheduling
    Research Documentation
    Canva
    Google Sheets
    Virtual Assistance
    Managed Services
    Communications
    Draft Correspondence
    ConnectWise Automate
    Google Docs
    Customer Service
    Microsoft Office
    Executive Support
  • $20 hourly
    Are you in need of a highly skilled virtual assistant? Look no further! With 4 years of experience, I offer exceptional virtual assistance services tailored to your needs. Fluent in both English and Spanish, I can seamlessly communicate and provide support in both languages. My expertise in data analysis ensures accurate and insightful information for your business. Let me handle your administrative tasks, data management, and more, allowing you to focus on what matters most. Partner with me for professional and efficient virtual assistance that will exceed your expectations.
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    Translation
    Cost Estimate
    Customer Service
    Light Project Management
    Microsoft App-V
    Form Completion
    Google Workspace
    Task Coordination
    Virtual Assistance
    Data Entry
    General Transcription
  • $35 hourly
    Drawing upon more than two decades of experience as an executive assistant to C-Suite executives in the corporate financial sector, I have cultivated a wealth of administrative, office and project management expertise. Inbox management - draft and send responses, flag important messages Calendar management - schedule meetings, send reminders, automate processes Event management - on and off site Travel management - flights, accommodation, visa's, country requirements PowerPoint presentations - from initiation, formatting, to final version including graphic design Project management - keep track of leads and tasks Bookkeeping - expense reconciliation, quotes, invoices, follow up on payments -Xero E-commerce - maintaining stock, customer queries, updating products, logistics, customer service Creating and/or editing marketing collateral - Photoshop and Canva Research Highly motivated in a fast-paced environment Experience in handling confidential and sensitive materials with discretion Excellent communication skills Detail-oriented and highly organized with a strong can-do-attitude Proven creative and efficient problem-solving history Experienced in responding to demanding needs of senior level executives and customers Up-to-date with advancements in office applications
    vsuc_fltilesrefresh_TrophyIcon Personal Assistance
    Office Management
    Asana
    Notion
    WooCommerce
    Trello
    Project Management
    Calendar Management
    Virtual Assistance
    Task Coordination
    Graphic Design
    Presentations
    Xero
    Shopify
    WordPress
  • $30 hourly
    Your successful startup is growing rapidly and you can't keep up with all the file organisation, calendar management and data entry. Don't sweat the small stuff – leave that to me! Diligent organisation is second nature to me. From handling the complexities of academic tutoring at a university-level to keeping on top of complex library management systems, I been collecting the essential skills of a VA for over 5 years. I've also peaked into the world of startups through co-producing a successful social media project. Combining these experiences has given me a unique understanding of organising within the fast-paced, remote working age. If your startup is looking for those extra pair of hands to keep the cogs turning, let's talk!
    vsuc_fltilesrefresh_TrophyIcon Personal Assistance
    File Maintenance
    Spreadsheet Skills
    Social Media Management
    Podcast Editing
    Canva
    Virtual Assistance
    Data Management
    Document Format
    File Management
    Content Writing
    Online Research
    Email Communication
    Data Entry
  • $50 hourly
    I am the daughter of two self-employed small business owners who have taught me that in order to be successful you need to have a character that makes you stand out above all the others. I believe they have instilled this into the very core of me. I have been working as a virtual assistant, among many other titles, for just over 14 years. Before becoming a virtual assistant, I was the branch manager for a large Title company. I always succeed well under pressure, work well with others, treat every employer I have ever had the privilege to work for with the respect they deserve. I am loyal, dependable, hard-working, creative, a problem solver, listen to AND follow instructions given to me, and always welcome a challenge. Though most of my clients are not through Upwork, and therefore I do not have many reviews on Upwork for you to read, I ask that you do not "judge a book by its cover" and instead, welcome the opportunity to find that needle in your employment haystack and allow me the privilege to work with you. Here's to our joined success!
    vsuc_fltilesrefresh_TrophyIcon Personal Assistance
    Mailchimp
    Blog Writing
    Article Writing
    Social Media Content Creation
    Google Calendar
    WordPress
    Google Docs
    Canva
    Virtual Assistance
  • $40 hourly
    Hello! My name’s Sarah and I am a virtual assistant and online community manager. I consider myself an internet native and I am quick to pick up any technology. I also have a bachelor’s degree in psychology and experience working as a writing tutor. My skills include a little bit of everything: copywriting and editing, email and calendar management, graphic design, and more. I am also happy doing basic research tasks or anything that you just don’t have time to do yourself! No job is too big or too small. Community management is my greatest strength and I would love to help engage your Facebook group, Discord server, Reddit community, online course, or wherever your community lives! I have experience planning virtual events, cohosting Zoom meetings, and moderating group discussions.
    vsuc_fltilesrefresh_TrophyIcon Personal Assistance
    Administrative Support
    Copywriting
    Community Management
    Social Media Marketing
    Social Media Management
    Facebook
    Google Workspace
    Community Moderation
    Copy Editing
    Microsoft Office
    Virtual Assistance
  • $14 hourly
    Hi! If you need a responsible person to take care of your Facebook campaigns, you've come to the right place! I have 3+ years of experience with Facebook ads and I am eager to thrive in that field. My previous work includes structuring and monitoring Facebook ad campaigns, social media content creation, and maintaining websites (WordPress and GoHighLevel). Additionally, I have been working as a Social Media Manager for 5 years, which included creating visuals in Canva, scheduling posts, creating product catalogs, and all other aspects of maintaining an online presence for a business. I promise hard work, great communication, and dedication. If you think I am the right person, feel free to contact me. Elena
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    Canva
    Virtual Assistance
    Paid Social
    Microsoft PowerPoint
    Google Slides
    Infographic
    Social Media Marketing
    Facebook Ads Manager
    Facebook Advertising
    Instagram
    Facebook
    Content Creation
    Infogram
    Video Editing
    Data Entry
  • $30 hourly
    Language Services ✒️ Transcription of audio/video in English, Polish or Spanish. 🗯️ Creation of embedded or SRT subtitles for your video in English, Polish or Spanish. 👀 Proofreading and editing in English or Polish. 🔃Translating Polish-English and Spanish-English. Other Services 🔍Researching for you and sharing the findings in a fully-cited and referenced report.
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    Website Copywriting
    Polish to English Translation
    Content Editing
    Topic Research
    Proofreading
    Product Page
    Copywriting
    Sales Copywriting
    Market Research
    Subtitles
  • $16 hourly
    Hi, I'm María Belén and I'm here to help you focus on the real deal side of your creative business while I take care of the rest ✨ I'm an experienced Executive Assistant and Project Manager who has been supporting creatives, entrepreneurs, small businesses, and organizations to succeed in their projects. Organized, communicative, and highly motivated professional with years of experience in executive virtual assistance. ✅ Project Management: - Create, maintain, and update project plans, using Asana, Trello or Basecamp. - Client's briefing. - Tasks assigning ✅ Executive Assistance: - Manage and optimize email by monitoring, decluttering, and organizing inboxes. - Monitor email accounts and promptly respond to any inquiries. - Calendar Management to schedule and prioritize appointments and meetings. - Manage personal documents and databases, ensuring appropriate storage, retrieval and security of confidential information. - Travel arrangements such as flights, accommodations, and restaurant reservations. (+ Zoho Expenses if needed) - Act as the first point of contact for clients, teams, vendors, and suppliers. - LinkedIn optimization for creatives, entrepreneurs, and professionals. ✅ Creative Assistance: - Development of supporting materials such as references, moodboards, and color palette that effectively communicate the vision and direction of the project. - Image and video curation for social media, blogs, videos. - Brainstorm sessions to develop compelling ideas and solutions for projects. - Design Social Media posts, presentations, and pitch decks tailored to the brand or project's guidelines (Canva) - Creative research - Creative production ✅ Admin: - Data entry - Quickbooks - CRM - Expenses Reports - Google Suite (Google Docs, Google Sheets, Drive) - Online Research - LinkedIn Research - SOP Development
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    Theatre Design
    Photography
    Film Production
    Creative Brief
    Communications
    Data Entry
    File Maintenance
    Calendar Management
    Email Communication
    Administrative Support
    Virtual Assistance
    Project Management
  • $10 hourly
    I'm passionate about all things digital, and work smoothly through digital communication platforms. Along with my ability to perform online research and properly manage data and calendars, you'll find my attention to detail to be just what you need to take time-consuming tasks off your plate!
    vsuc_fltilesrefresh_TrophyIcon Personal Assistance
    Microsoft Excel
    Scheduling
    Virtual Assistance
    Draft Correspondence
    Inventory Management
    Google Workspace
    Administrative Support
    Task Coordination
    Microsoft Word
    Data Entry
  • $15 hourly
    🌟WHY Choose ME INSTEAD OF OTHER FREELANCERS? 🌟 Customer testimonials: I put a lot of emphasis on giving my clients VALUE and gaining their TRUST. My value as a professional and the client reviews and feedback on my profile are both very essential to me. Over-Delivering is essential to what I do as a freelancer. My main goal is to give more than I hope to receive. I take delight in always uttering, "WOW," when I leave a client. Responsiveness: Being incredibly accessible to my clients and having all lines of communication open. Resilience: Speak with my previous client and inquire about me. I approach every problem my clients have and come up with a solution. 🛠️Platforms/Software/Apps I use: ✔️Google Sheets ✔️Microsoft Word ✔️Adobe Photoshop CS6 ✔️Microsoft Excel ✔️Zoom ✔️Availity ✔️Openphone ✔️Dialpad ✔️Slack ✔️Loom ✔️Various EHR portals Like: IntakeQ, Practice Fusion, Office Ally, and others, as well as learning and using new technologies when necessary. 👨🏻‍💻Customer Support ✔️Email support ✔️Chat support ✔️Phone Support ✔️Tech Support 🌟💯 Risk-Free Satisfaction Promise🌟 3 Years of Experience as a Medical Virtual Assistant; Workaholic; Devoted; Highly Organized; Quick Learner; Tech-Savvy; Leader; Problem Solver; Team Player; Reliable; Wide Range of Skills and Experiences! 📞I urge you to come see me so we can talk about how you and your company would be once I start helping. You'll discover that I'm the solution you've been looking for as you effectively expand your company. Today, schedule an enlightening meeting in Upwork message or call me through this number (+63-939-577-7912), and let's get things done.
    vsuc_fltilesrefresh_TrophyIcon Personal Assistance
    Scheduling
    EMR Data Entry
    Communication Etiquette
    Google Sheets Automation
    jQuery
    Google Apps Script
    Google Sheets
    Medical Billing & Coding
    Virtual Assistance
    Data Entry
    Customer Service
    Customer Support
    Phone Communication
    Phone Support
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How To Hire a Personal Assistant

Personal assistants streamline your schedule, managing meetings and emails to reclaim time for high-priority tasks, making them ideal for entrepreneurs and busy professionals. When hiring on Upwork, start with a detailed job description outlining responsibilities and qualifications. Review proposals for experience in phone calls and scheduling, and interview top candidates to ensure they meet your needs and expectations.

Understanding the Role of a Personal Assistant

The role of a personal assistant is dynamic and requires a versatile skill set. Flexibility and adaptability are key, as a personal assistant will often need to adjust to the changing needs of their employer, which could include running errands or managing unexpected phone calls with professionalism and tact. 

Let’s take a closer look at some of their key responsibilities:

  • Scheduling Meetings: A primary duty, ensuring that all appointments are timely and logistically sound. Effective scheduling supports the seamless flow of a professional’s day and prevents conflicts.
  • Handling Phone Calls: Managing incoming and outgoing calls with discretion and efficiency. This includes screening calls, taking messages, and facilitating communication between all parties involved.
  • Organizing Events: From small meetings to large corporate events, a personal assistant plays a crucial role in planning and execution, ensuring every detail is considered.
  • Email Management: Keeping the inbox organized, prioritizing important messages, and responding on behalf of their employer. This helps maintain clear and effective communication channels.
  • Document Preparation: Creating, formatting, and editing documents such as reports, presentations, and briefs to support business operations.
  • Travel Arrangements: Planning and booking travel, including flights, accommodations, and itineraries, to ensure smooth business trips and personal vacations.
  • Expense Management: Tracking and reporting expenses to assist with budget management and financial planning.

Essential Skills for Personal Assistants

Personal assistants bring a unique set of essential skills crucial to their role. They excel in organization, managing schedules, prioritizing tasks, and ensuring everything is arranged perfectly. This keen ability to keep things orderly is central to what makes a personal assistant so valuable.

Their communication skills are top-notch and crucial for handling daily business interactions and connecting with stakeholders. Whether through emails, phone calls, or in-person meetings, they communicate with clarity and warmth, ensuring professionalism in every exchange.

Here is a list of some essential skills for personal assistants:

  • Proficiency in Office Software: Personal assistants should be skilled in using office software like Microsoft Office and Google Suite. This allows them to create documents, manage spreadsheets, and prepare presentations efficiently.
  • Social Media Management: For roles that involve public communication or brand representation, knowledge of social media platforms is crucial. This skill helps in managing online presence and engaging with audiences effectively.
  • Specialized Software Proficiency: Depending on the industry, familiarity with specialized software can be vital. This could include CRM systems, project management tools, or financial software, supporting a wider range of business activities.
  • Communication Skills: Excellent verbal and written communication skills are essential for managing correspondence, liaising with clients and stakeholders, and representing their employers professionally.
  • Organizational Abilities: Personal assistants must have superior organizational skills to manage schedules, coordinate events, and keep all activities running smoothly.
  • Problem-Solving Skills: It is crucial for personal assistants to be able to quickly find solutions to unexpected issues. They often need to think on their feet to resolve scheduling conflicts or logistical problems.
  • Time Management: Effective time management is key in prioritizing tasks and meeting deadlines, ensuring that all tasks are completed within the allotted time frame.
  • Confidentiality and Discretion: It is essential to handle sensitive information confidentially. Personal assistants often deal with private aspects of their employer's life and business, requiring the utmost discretion.
  • Adaptability: It is common for employees to need to adjust to changing tasks and environments. Adaptability allows employees to thrive in dynamic settings and respond to their employer’s needs with flexibility.
  • Attention to Detail: Precision in managing information, organizing events, and preparing documents prevents errors and ensures that every aspect of their work is performed to the highest standard.

Qualifications and Experience

Relevant experience in administrative roles is crucial for a personal assistant, with flexible educational requirements but a background in administrative support being beneficial.

Finding the Right Personal Assistant

Utilize professional recruitment agencies, job boards, and industry networks to find a personal assistant with strong organizational skills, relevant experience, and the ability to handle confidential information.

Interviewing Personal Assistants

When interviewing personal assistants, focus on problem-solving, organizational talents, and calendar management by asking about their experiences with juggling priorities and handling scheduling conflicts, and consider practical assessments like planning a hypothetical event.

Integrating a Personal Assistant into Your Routine

Integrating a new personal assistant involves familiarizing them with systems, introducing key contacts, clearly outlining responsibilities, and discussing expectations and boundaries for a successful working relationship.

Cost of Hiring A Personal Assistant on Upwork

When hiring personal assistants on Upwork, costs can vary based on the assistant’s experience level. Here’s a breakdown of typical hourly rates:

  • Beginner Personal Assistants: $10-$15 per hour. These assistants are often new to the field and are best suited for straightforward tasks with basic requirements.
  • Intermediate Personal Assistants: $15-$20 per hour. These assistants have moderate experience and can handle more complex tasks such as managing schedules, handling phone calls, and organizing meetings.
  • Expert Personal Assistants: $20-$30 per hour. These highly experienced assistants are ideal for handling intricate and multifaceted tasks, ensuring seamless management of all your professional needs.

FAQs

What qualifications should I look for in a personal assistant’s resume?

Look for experience in administrative roles, strong organizational skills, and proficiency in relevant software like Microsoft Office or Google Suite. Education in business or administrative support can be beneficial, though varied educational backgrounds can also be suitable depending on the position's specific needs.

How can I ensure a successful working relationship with a personal assistant?

Clear communication is key. Set clear expectations immediately, regularly discuss progress, and provide constructive feedback. Building a relationship based on mutual respect and understanding each other's work styles contributes significantly to success.

What are common challenges personal assistants face, and how can they be mitigated?

Balancing a heavy workload and maintaining confidentiality are key challenges. Effective strategies include setting clear priorities, using organizational tools, and establishing strict privacy protocols. Regular training and support from employers can also help personal assistants manage these challenges smoothly.

How do I measure the performance of a personal assistant?

Evaluate their performance by tracking the timeliness and accuracy of completed tasks, their ability to handle complex schedules, and overall contributions to productivity. Regular feedback sessions and performance reviews are crucial for assessing effectiveness and providing opportunities for growth or necessary adjustments.

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