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  • $15 hourly
    *Hardworking, detail-oriented,fast learner and internet savvy ** Worked as personal assistant and executive secretary handling certification and accreditation materials.I assist in the creation of work processes and coordinates with other department in their documentation.I also spearheaded some required training.My work experience allows me to be very meticulous and detail oriented. Worked as research analyst with experience in data mining and analysis. I am very keen with details ,ensuring that work is delivered effectively and efficiently. I have full knowledge in MS application as I handle reports and create news and research articles for publication. Experience Compliance analyst.My role allows me to be very process oriented.Evryday task encludes ecommunications surveillance.Reading amd ensuring the employees comply with the set standards and processes both imposed by the firm and the governing bodies.
    Featured Skill Personal Assistance
    Microsoft Office
    File Maintenance
    Translation
    Virtual Assistance
    Research Documentation
    Administrative Support
    Data Mining
    Data Entry
  • $15 hourly
    With over 7 years of diverse experience in client relationships, accounting, operations, and project management, I am a highly motivated team player who excels at leading highly productive teams. Whether working under pressure or taking initiative on my own, I always strive to exceed client expectations and continuously challenge myself to reach new heights. As a Scrum Master, I am skilled in managing projects and leading teams towards successful completion of goals. I am also an experienced Virtual Assistant and Executive Assistant, capable of providing top-notch customer service and support through phone, email, and chat channels. My background in Admin Support, along with my certification as a Xero Advisor, allows me to offer a range of financial services, including accounts executive duties, financial statements, bookkeeping, and purchase management. In addition, I have experience in digital marketing and can assist with various aspects of this field. I take pride in my ability to adapt to various roles and responsibilities and am always eager to learn and take on new challenges. If you're looking for a dedicated and versatile professional who can help your business thrive, don't hesitate to get in touch.
    Featured Skill Personal Assistance
    Project Management
    Communications
    Email Support
    Xero
    Order Processing
    Purchase Orders
    Virtual Assistance
    Digital Marketing
    Sales
    Administrative Support
    Bookkeeping
    Data Entry
    Accounts Payable
  • $65 hourly
    I am a Customer Service Expert with 25 years of experience in Customer Care. Conscientious and honest, notorious process optimizer with a soft spot for technology.
    Featured Skill Personal Assistance
    Marketing
    Shopify
    HTML5
    Email Support
    WordPress
    Notion
    HubSpot
    Intercom
    Administrative Support
    Swiss German Dialect
    Data Entry
    Virtual Assistance
    Customer Support
    French
    German
  • $16 hourly
    Greetings! My name is Angelo, I am a 26 years old Accountant from Venezuela. I am an accomplished accounting professional holding a Bachelor's degree in Accounting, with over three years of experience as a Virtual Assistant and Bookkeeper. As a bilingual individual, I am fluent in both English and Spanish, enabling me to communicate effectively in diverse environments. My skills in the area and software I Manage: -Prepare the basic statements ( Profit & Loss, Balance sheet/Statement of financial position, cash flow statement) -Payable and receivable accounts -Create or prepare invoice billings -Create the account charts -Payroll -Short term decisions (cost volume profit analysis, cost behavior) -Long term decisions (Long term investments). Apps and software I manage: -QuickBooks -Wave accounting -Slack -Google Docs -Google sheets -Word -Excel -Google Admin Panel -Google voice -LinkedIn Aside from my accounting prowess, I have honed my skills in data entry and virtual assistance, where I excel in manually converting data from PDF to Excel or Word formats. My capabilities extend to administrative tasks such as setting appointments, managing calendars, and email handling via Mailchimp. My proficiency in handling calls adds to my well-rounded skill set. Also, I have skills in the data entry and Virtual Assistant area: - I can manually type or transfer via OCR data from pdf to excel or word -Setting up appointments -Managing Calendar -Taking calls. -Adobe Photoshop and Illustrator for creating logos, posters, flyers, etc -Experience with platforms like Slac k and Trello for project management. My time zone is similar to US EAST and my availability is as needed by the client. Looking forward to meeting you!
    Featured Skill Personal Assistance
    Intuit QuickBooks
    Wave Accounting
    Executive Support
    Accounting Software
    Financial Statement Software
    Financial Software
    Stripe
    Accounting Basics
    Virtual Assistance
    Accounting Report
    Microsoft Excel
    Google Docs
  • $17 hourly
    🌟 Need a highly efficient Virtual Assistant? Look no further! 🌟 Experienced Virtual Assistant with 11 years of dedicated service in a diversity of administrative roles, including but not only project management, team coordination, customer service management, web content analysis, AI training, email and calendar management, light bookkeeping, translation and event planning. I am Brazilian and fluent in English, Spanish, and French. I am known amongst my clients and coworkers to be a trustworthy, fast learner, detail-oriented,proactive and effective communicator. 📬 Let's chat and see if we are a good match :)
    Featured Skill Personal Assistance
    Travel Planning
    People Management
    Event Planning
    Project Management
    Light Bookkeeping
    Payroll Accounting
    Calendar Management
    AI Model Training
    Virtual Assistance
    Administrative Support
    Translation
    Customer Service
    Email Support
  • $39 hourly
    Are you missing out on potential revenue and growth because you're stuck in the weeds working IN your business instead of ON your business? Do you often feel like you're never going to get to Inbox Zero? As the visionary of your business, you need to be focused on your big hairy audacious goals (BHAGs), not wasting your time responding to emails, scheduling appointments, posting blog content, or even creating spreadsheets. That stuff is beneath your paygrade, so to speak. That's where I come in: I can handle the day-to-day grind stuff that eats into the time you could be spending with your customers, or being creative. I pride myself on my ability to discover new methods of efficiency and to streamline processes, and I can do the same for you and your business. I want to help you reach your potential - whether you're looking for someone to do it for you, or someone to teach you how to do it better for yourself - I can do that! I've worked in many, many different types of offices over the years, and I've developed a reputation for exceeding expectations. I'm looking forward to doing the same for you.
    Featured Skill Personal Assistance
    Administrative Support
    Writing
    Email & Newsletter
    Editing & Proofreading
    Calendar Management
    Virtual Assistance
    Scheduling
  • $40 hourly
    I am a seasoned Executive Assistant, bringing incredible organization skills, attention to detail, effective communication and an unparalleled focus on results. I have experience in inbox and calendar management, expense reporting, project management and systems creation. For the past 10 years I have worked in non-profit and educational settings and am able to quickly adapt and pick up new skills. I look forward to working with you!
    Featured Skill Personal Assistance
    Communications
    Scheduling
    Data Entry
    Administrative Support
    Draft Correspondence
    Executive Support
    Virtual Assistance
    Email Communication
    Google Workspace
    Light Project Management
    Task Coordination
  • $25 hourly
    I am an Administrative Assistant with over 10 years of experience. I am proficient in Microsoft Office, Oracle and TMS. I have experience working remotely handling inventory issues, ordering supplies, and invoice payment for multiple Distribution Centers across the United States. I have great organizational skills that ensures that projects are completed effectively and efficiently. I know how to prioritize emails and handle stressful customer service situations.
    Featured Skill Personal Assistance
    Microsoft Excel
    Microsoft Office
    Customer Service
    Virtual Assistance
    Administrative Support
    Third-Party Logistics
    Executive Support
    Task Coordination
    Logistics Coordination
    Logistics Management
    Data Entry
    Office Administration
  • $10 hourly
    I am General Virtual Assistant, I can do Administrative tasks like Internet Research, Generating and Organizing Leads, Posting, Keyword Research with the use Google and have Excellent English Language Comprehension. I can also do Social Media Managing and Marketing, in the use of social media sites such as (Facebook, Twitter, Instagram and Linkedin ). I do a basic task like; Data Entry with the use of Google Docs and Spreadsheets, Manage Dropbox, Google Drive and Google Calendar, Set Appointments with internal/external clients through E-mails. Additional skill is editing photos with the use of Adobe Photoshop and Graphic Design. I have more than 6 years of experience working various jobs which extended my horizon to a lot of things. I have been a Sales Admin Assistant, Junior Auditor, and my home-based experiences are Social Media Manager and Web Researcher. I am a Team player, Hardworking, Fast Learner, Exciting to work with, Passionate and Eager to learn new things. I can communicate well in the English Language to assure Good Service. I can be very useful in your team since my main objective to my clients is to give an Outstanding Results, Long Term Relationship, Professionalism, and Leave them 100% Satisfied with my work.
    Featured Skill Personal Assistance
    Customer Engagement
    Content Creation
    Content Planning
    Data Mining
    Instagram
    Dropshipping
    Virtual Assistance
    Light Project Management
    Photo Editing
    Product Research
    Form Completion
    Graphic Design
    Data Entry
  • $14 hourly
    Welcome! Nice to e-meet you! I am here to help you with administrative tasks, and handle your routine assignments, while you can concentrate on more important things. Total 6 years of remote work: 4 years of virtual assistance on Upwork and 2 years of experience, in customer support NY-based company. I can help you with the following: ✔️Travel Planning and Booking ✔️Schedule appointments ✔️Recruitment ✔️Preparing and organising documents ✔️ Fulfilling applications and financial documents ✔️Different types of research, analysis and lead generation ✔️Prepare content for social networks ✔️ Email Handling&Outreach ✔️and much more possible base on your request As my advantages I see : -responsive and ready to assist 7 days a week -quick learner with an enormous capacity of new information -exciting to get new skills -team player person type -customer orientation and ability to adapt/respond to different types of character -active listener Speaking and writing fluently in English, Ukrainian, and russian language is my native.
    Featured Skill Personal Assistance
    Recruiting
    Executive Support
    Customer Service
    Scheduling
    Virtual Assistance
    File Management
    Administrative Support
    Data Mining
    Form Completion
    Staffing Needs
    Personal Administration
    Online Research
    Email Communication
    Communications
    Data Entry
  • $10 hourly
    Hello, I am a dedicated and hard-working person who believes in honesty and good working relationships. I have 11 years of work experience as a Business Development Assistant, Subject Matter Expert, and Team Leader. I am currently venturing into the freelancing industry since 2022, offering services as a Virtual Assistant, HR Admin, Recruitment and Marketing Assistant, and Excel Expert. My skills are as follows: ✓ MS Excel (data entry, reports, formula, pivot, chart, formatting, macro/VBA) ✓ Data Entry ✓ Research ✓ Travel Planning ✓ SOP & work documents creation ✓ Calendar & Email Management ✓ Technical Support ✓ Testing ✓ Payroll ✓ Onboarding and Offboarding process ✓ Attendance and Leave Tracking ✓ Screening and conducting initial interviews ✓ Other HR Admin tasks ✓ Other administrative tasks Soft Skills: ✓ Detail-Oriented ✓ Pro-active ✓ Organized ✓ Independent ✓ Fast-learner ✓ Team Player ✓ Innovative ✓ Multitasker ✓ Hardworking ✓ "Can do" attitude Tools: MS Suite, Google Suite, Canva, Trello, Notion, Outlook, MS Teams, Zoom, Slack. I'm tech-savvy and can easily learn and adapt to new tools. I am very much confident of our success together as I am punctual and creative. I can also work in a fast-paced environment without compromising the quality of my work. Let's work together! I look forward to hearing from you soon. Thank you.
    Featured Skill Personal Assistance
    Graphic Design
    Google Sheets
    Testing
    Visual Basic
    Leadership Skills
    Report
    Administrative Support
    Analytics
    Virtual Assistance
    Problem Solving
    Video Editing
    Microsoft Excel
    Data Entry
  • $30 hourly
    ✨ 𝗪𝗛𝗔𝗧 𝗠𝗬 𝗛𝗔𝗣𝗣𝗬 𝗖𝗟𝗜𝗘𝗡𝗧𝗦 𝗛𝗔𝗩𝗘 𝗧𝗢 𝗦𝗔𝗬 ✨ “𝗠𝗶𝗮 𝗶𝘀 𝗮 𝘄𝗼𝗻𝗱𝗲𝗿𝗳𝘂𝗹 𝗮𝘀𝘀𝗲𝘁 𝘁𝗼 𝗮𝗻𝘆 𝘁𝗲𝗮𝗺” “𝗦𝗵𝗲 𝗶𝘀 𝗱𝗶𝗹𝗶𝗴𝗲𝗻𝘁, 𝗰𝗼𝗺𝗽𝗿𝗲𝗵𝗲𝗻𝘀𝗶𝘃𝗲, 𝗮𝗻𝗱 𝘂𝗻𝗱𝗲𝗿𝘀𝘁𝗮𝗻𝗱𝘀 𝗵𝗲𝗿 𝗰𝗿𝗮𝗳𝘁!” “𝗠𝗶𝗮 𝗶𝘀 𝗲𝘅𝗰𝗲𝗽𝘁𝗶𝗼𝗻𝗮𝗹𝗹𝘆 𝘁𝗮𝗹𝗲𝗻𝘁𝗲𝗱, 𝗰𝗮𝗿𝗶𝗻𝗴 𝗮𝗻𝗱 𝘁𝗵𝗼𝘂𝗴𝗵𝘁𝗳𝘂𝗹.” “𝗦𝗵𝗲 𝗶𝘀 𝗮 𝘁𝗿𝘂𝗲 𝗷𝗼𝘆 𝘁𝗼 𝘄𝗼𝗿𝗸 𝘄𝗶𝘁𝗵, 𝗮𝗻𝗱 𝗜 𝗹𝗼𝗼𝗸 𝗳𝗼𝗿𝘄𝗮𝗿𝗱 𝘁𝗼 𝗱𝗼𝗶𝗻𝗴 𝘀𝗼 𝗮𝗴𝗮𝗶𝗻!” “𝗦𝗵𝗲 𝗲𝘅𝗰𝗲𝗲𝗱𝗲𝗱 𝗺𝘆 𝗲𝘅𝗽𝗲𝗰𝘁𝗮𝘁𝗶𝗼𝗻𝘀 𝗶𝗻 𝗲𝘃𝗲𝗿𝘆 𝘄𝗮𝘆.” “𝗜 𝗰𝗼𝘂𝗹𝗱𝗻’𝘁 𝗴𝗶𝘃𝗲 𝗮 𝗯𝗲𝘁𝘁𝗲𝗿 𝗿𝗲𝗰𝗼𝗺𝗺𝗲𝗻𝗱𝗮𝘁𝗶𝗼𝗻 𝗳𝗼𝗿 𝗠𝗶𝗮. 𝗦𝗵𝗲 𝗶𝘀 𝘁𝗼𝗽-𝗻𝗼𝘁𝗰𝗵.” As a seasoned Virtual Assistant with extensive experience, I offer a comprehensive range of services to clients worldwide. With a track record spanning years, I specialize in: ✅ Data Entry ✅ Copywriting ✅ Content Creation ✅ Lead Generation ✅ Blog Creation ✅ Search Engine Optimization ✅ Shopify Store Management ✅ Product Research ✅ Product Listing ✅ Product Description ✅ Product Image and Video Editing ✅ Email Customer Support ✅ Email Marketing ✅ Email Management ✅ Graphic Design ✅ Social Media Marketing ✅ Social Media Management ✅ Digital Marketing ✅ Administrative Tasks ✅ Podcast Editing Whether it's crafting compelling copy, optimizing digital presence, or managing administrative duties, I bring a wealth of expertise to every project. My commitment to excellence and global clientele ensure tailored solutions and exceptional results. Let’s collaborate to elevate your business presence and productivity. 🫡
    Featured Skill Personal Assistance
    Social Media Management
    Canva
    Administrative Support
    Podcast Editing
    Product Research
    Ecommerce Product Upload
    Email Marketing
    Social Media Marketing
    Virtual Assistance
    Ecommerce Support
    Content Creation
    Digital Marketing
    Email Support
    Graphic Design
    Search Engine Optimization
  • $15 hourly
    🩷💛Currently accepting new romance authors!🩷💛 Hi there! Thank you for taking an interest in my services. My name is Clarisse, and I'm a licensed accountant-turned virtual assistant for romance authors. Here are the areas I can help you with: 📖Social Media Content Creation Have a new release coming up? Or are you looking to promote your backlist? This service will highlight your work with creative and engaging social media graphics and posts that match the aesthetic of your book cover, series, or author brand!​​ (With optional posting on Instagram and Facebook) 📖​Newsletter Management Feature your books, hype up the books of fellow authors, and build a connection with readers! This service will help you with newsletter-related tasks including swap management, newsletter send-out/scheduling, and welcome sequence setup.​​​​​​​​​​​​​​​​​ 📖​ARC/Street Team Management Need help with your ARCs? Gain early reviews from dedicated and enthusiastic readers with this service offering content creation, campaign setup, and e-ARC distribution.​​​​​ 📖​Quote/Scene-pulling Blanking on what to include in your promo posts and graphics? I got you! This service will help you pinpoint eye-catching quotes, scenes, and tropes from your book, including suggestions for the types of posts and graphics to add them in. 📖​Other Admin Tasks Note regarding AI: I've been learning more and more about AI and how it negatively affects authors and artists. Because of this, I choose not to use AI-generated content/art on the graphics and copy I create. I also prefer to work with authors who don't use AI-generated covers/elements on their covers, sell AI-generated books, support the use of generative AI in marketing their books and anywhere in their writing and publishing process, and ask me to use AI-generated content to promote their books. Ready to make your romance book shine? Feel free to send me a message!
    Featured Skill Personal Assistance
    Newsletter Writing
    Campaign Management
    Virtual Assistance
    Content Writing
    Product Research
    Amazon
    Content Creation
    Twitter/X
    Instagram
    Book Review
    Beta Reading
    Canva
    Bank Reconciliation
    Account Reconciliation
    Microsoft Excel
  • $45 hourly
    Hi! My name is Stacey! I serve as both an Executive Assistant and Event Coordinator, seamlessly integrating executive support functions with the meticulous orchestration of internal events. Are you a fast-paced startup, a tech company, or a small business owner looking for an executive assistant who can keep up with your dynamic environment? Look no further! With extensive experience supporting executives in high-growth settings and diverse industries, I ensure your operations run smoothly and efficiently, allowing you to focus on innovation and growth. What I Bring to the Table: • Executive Support Expertise: Mastery in managing calendars, scheduling meetings, handling communications, and overseeing travel arrangements, ensuring your day-to-day tasks are handled with precision. • Project Management Pro: Skilled in coordinating complex projects, tracking progress, and ensuring deadlines are met, so you can achieve your strategic goals. • Event Coordination : Experienced in planning and executing a variety of internal events, including team-building activities, workshops, training sessions, and corporate retreats, fostering engagement and teamwork. • Tech-Savvy Solutions: Proficient with the latest productivity tools and software, ensuring seamless integration and utilization of technology to enhance efficiency. Why I’m Your Perfect Fit: • Startups and Tech Focus: Deep understanding of the unique challenges and fast-paced nature of startups and tech companies, with a proven ability to adapt and thrive in dynamic environments. • Cross-Functional Collaboration: Effective communication and collaboration with various departments and stakeholders, ensuring alignment and seamless execution of projects. • Proactive Problem-Solver: Anticipating needs and resolving issues before they become problems, keeping everything running smoothly. Achievements to Highlight: • Streamlined executive operations for a rapidly growing tech startup, reducing administrative overhead by 25%. • Coordinated a company-wide project that led to a successful product launch, meeting all critical deadlines. • Implemented an organizational system that improved team efficiency and communication, contributing to a 15% increase in productivity. Let’s Propel Your Success Together! With my expertise in executive support and a deep understanding of the startup and tech landscapes, I’m here to help you achieve your goals. Let’s connect and see how I can contribute to your success!
    Featured Skill Personal Assistance
    Operational Planning
    Accounting
    Business Management
    Calendar Management
    Administrative Support
    Social Media Account Setup
    Event Management
    Travel Planning
    Project Management
    Virtual Assistance
    Research & Strategy
    Executive Support
    Manage Ecommerce Site
  • $15 hourly
    Are you looking to EASE your day-to-day life and FOCUS more on things that MATTER? You're in the RIGHT profile! I am a versatile virtual assistant with a wide range of skills and a strong background in ACCOUNTING, E-COMMERCE, and CUSTOMER SERVICE. Has a good knowledge of the Building and Construction industry in Australia. With more than 5 years of experience working with directors and owners in providing remote assistance and 8 years in customer service, I am dedicated to delivering exceptional support and helping clients achieve their goals. Key Skills: 1. ACCOUNTING: Bookkeeping, Accounts Payable and Receivable, Payroll Processing, Invoicing, Inventory, Cash Flow, Bills Payment, and Financial Statement Preparation. Has basic knowledge of ATO. 2. VIRTUAL ASSISTANCE: Executive, Administrative, Personal. 3. E-COMMERCE: Order Processing, Shipping, Update Product Listing, Email Marketing, Amazon FBA Inbound Shipment 4. CUSTOMER SERVICE: Chat and Email 5. RESEARCH: Real Estate Market Research, Data Analysis, Product Research, Ad Copies, Parcel Checker, and other tasks that need research 6. SOCIAL MEDIA: FB moderation 7. Photo and Video Basic Editing Used Tools/Software: ✅Quickbooks ✅Xero ✅SellerCloud ✅Skubana ✅Bill.com ✅Hubdoc ✅Dext ✅Microsoft Suite= Word, Excel, PowerPoint ✅Google Suite= Docs, Sheets, Slides, Forms, Drive, Gmail, Meet, Calendar, Hangouts ✅Trello ✅Gusto ✅HubSpot ✅Amazon Seller Central ✅Shopify ✅WordPress ✅Zendesk ✅LiveChat ✅Canva ✅Adobe Photoshop ✅Adobe Premiere ✅Social Media: FB, IG, TikTok ✅Zillow ✅Redfin ✅MapRight Has knowledge about: 💪HTML 💪CSS I pride myself on my STRONG work ethic, RELIABILITY, and ability to work independently while still being an integral part of a team. I am highly ADAPTABLE and thrive in fast-paced environments, consistently meeting deadlines, LOVE to LEARN new things, and exceeding expectations. My dedication to providing exceptional service and my commitment to continuous learning make me a valuable asset to any organization. Feel free to contact me to discuss how I can assist you in achieving your objectives!
    Featured Skill Personal Assistance
    Amazon FBA
    Virtual Assistance
    Payroll Accounting
    Administrative Support
    Amazon Seller Central
    Ecommerce
    Gusto
    Bill.com
    Spreadsheet Skills
    Bookkeeping
    Shopify
    Xero
    Accounts Receivable
    Accounts Payable
    Intuit QuickBooks
  • $10 hourly
    📍$160k and $110k offer landed 📍100+ Interviews gotten 📍2,000+ job applications ✨Reverse Recruiter ✨Job Search Assistance ✨Job Application Assistant Hello there, I specialize in expert job research and application, resume development, and strategic application processes. With extensive experience in submitting thousands of job applications for clients, I have skills in understanding the job market to deliver tailored solutions, ensuring a seamless and effective application process customized to each client's distinct needs 📌Comprehensive Services: ✅ Job Search Assistance: Leveraging a diverse professional background, I provide expert job application services across multiple professions. As an experienced Job Application Specialist, I craft tailored applications that precisely target specific roles, maximizing success rates. With extensive experience in IT, software engineering, healthcare, finance, marketing, and other sectors, my adaptable approach ensures each application is meticulously optimized to meet industry-specific demands, enhancing my clients success rate of securing the ideal position. ✅ Job Application Management: I utilize Google Sheets to deliver streamlined and transparent job application tracking, providing real-time updates on application status. This organized approach ensures seamless communication and meticulous monitoring throughout the process. ✅ Personalized Resumes and Cover Letters: I craft expert, customized resumes, Cover letters and CVs tailored to each job application, incorporating resume writing, screening optimization, and professional design to increase recruiter consideration. Additionally, I offer multilingual CV/resume translation services, ensuring polished and culturally relevant materials across different languages and regions, enhancing your global job prospects ✅ Interview Preparation: Valuable interview tips, common questions, and practice sessions to boost your confidence and increase your chances of success. ✅ Virtual Assistance: Expanding beyond job application services, I offer Virtual Assistance services, including data entry, administrative support, and recruitment coordination. Whether you need task management, organizational support, or help streamlining your job search, I'm here to help, allowing you to concentrate on your next career move. Here's what you will get by hiring me; 📌Increase interview success rates by 80% 📌Streamline your job application process, reducing stress and disorganization 📌 Enhance your career development and employment prospects 📌 Email management 📌 Effective communication 🎗️Your goals and requirements are my top priority. I tailor my job application services to align with your unique professional objectives, skillset, and preferences, ensuring every application accurately represents your strengths and aspirations. I am available for a call as soon as one is placed. Kind Regards, Falodun
    Featured Skill Personal Assistance
    CV
    Resume Design
    Virtual Assistance
    Data Entry
    Resume
    Career Coaching
    Google Workspace
    Job Aid
    Resume Writing
    LinkedIn Profile Optimization
    Job Search Strategy
  • $25 hourly
    As a dedicated Virtual Assistant, I specialize in providing tailor-fitted administrative support and training management services to businesses and entrepreneurs. With over 15 years of experience, I have worked with clients across various industries (e.g. Tech companies, cable providers, healthcare companies, Consulting firms, BPOs, etc.). I honed my skills in administrative tasks, managing and coordinating training programs, streamlining processes, and optimizing productivity to ensure seamless flow of operations and produce measurable results. Here are a few of my areas of expertise: ● Administrative support: Expert in managing mailboxes and calendars, Scheduling appointments, organizing files and documents, and coordinating travel arrangements as needed by the client. ● Customer Support: Efficient in providing professional and empathetic assistance to learners, addressing inquiries, and resolving issues in a timely manner. ● Research and Data Entry: Proficient in conducting online research, gathering relevant information, and performing accurate data entry tasks to support business growth and decision-making. ● Content Creation: Experienced in crafting well-researched and engaging training materials, including presentations, manuals, and e-learning modules that effectively communicate complex information. ● Training Management: Proficient in designing, coordinating, and implementing training programs, including course development, scheduling, and tracking progress to ensure efficient learning outcomes. ● Performance Evaluation and data analytics: Proficient in monitoring and assessing the effectiveness of training programs, gathering data, and implementing improvements to optimize results and hit the target KPIs. ● AI application In light of the recent dawn of mainstream AI, I leveraged utilizing some of the most common AI tools (e.g. ChatGPT, MidJourney, etc.) to drive work efficiency by producing results that are both aesthetic and effective. My significant experience in the field of training delivery helped develop my communication skills — which is one of my core strengths. I am also highly resilient to challenges and an advocate of change, thus, I am adept to learning new tools and technologies quickly — a leverage I use to ensure that my Client's evolving needs are met in a timely and effective manner. I eagerly anticipate the opportunity to explore how my skills and experience align with your company's objectives and how I can play a meaningful role in advancing your goals and make a valuable contribution to your team.
    Featured Skill Personal Assistance
    Management Skills
    Training Online LMS
    Training Materials
    Security Management
    Website Maintenance
    Fleet Management
    Microsoft Excel PowerPivot
    Program Management
    Training & Development
    Training Design
    Leadership Training
    Virtual Assistance
    Training Plan
    Data Mining
    Employee Training
  • $10 hourly
    I see myself as a self-motivated, organized and committed individual with the ability to pay attention to details and increase efficiency and productivity. Quick to understand new ideas and concepts and able to work on my own initiative to meet deadlines. The client's satisfaction is always my prime concern. It would be my pleasure to work with you.
    Featured Skill Personal Assistance
    Lead Generation
    Affiliate Marketing
    AI Bot
    Copywriting
    Email Support
    Email Communication
    Administrative Support
    Online Research
    Virtual Assistance
    Microsoft Excel
    Customer Relationship Management
    Content Management
    Social Media Marketing
    Data Entry
    Instagram
  • $47 hourly
    100% Long-Term Client Satisfaction! Specialized in providing highly accurate and professional accounting support, including preparation for tax advisors and expert proficiency in various accounting software (including Datev Unternehmen Online DUO). Are you looking for a versatile, reliable, and highly experienced native German virtual assistant to streamline your business operations? Look no further! With over 25 years of experience, I specialize in administrative support, bookkeeping, project management, and multilingual communication. My goal is to ensure that you can focus on your core business while I handle the details efficiently and with care. Key Skills and Experience: - Virtual Assistance: Expert handling of administrative tasks. - International Teamwork: Experienced in collaborating across global teams. - Financial Tasks: Proficient in bookkeeping (Datev Unternehmen Online, GMI and more accounting tools) and cost controlling. - Customer Support: Skilled in managing client interactions. - Office Management: Adept in overseeing general office operations. - Research: Thorough and detailed research capabilities. - Translations: Specialized in English to German translations. - Professional Writing: Experienced in speech writing for weddings, content creation, and more. (See projects on Upwork like Lead Magnet and Listicles/Articles.) - Multilingual Correspondence: Fluent in German, English, and Greek. - Project Management: Efficient in managing and leading projects from conception to completion. - Travel Coordination: Expert in planning and managing travel arrangements and expenses. - Scheduling: Efficient calendar management. - HR Management: Experienced in recruitment and human resources management. Why Choose Me? - Strong IT Skills: Proficient with various computer software and technology, including OpenAI, Gemini, and accounting tools like Datev Unternehmen Online, GMI and more. - Multilingual Communication: Excellent written and verbal skills in German, English, and Greek. - Professionalism and Passion: Committed to professionalism and thoroughly enjoy my work. - Outstanding Writing Skills: Recognized for compelling and articulate writing. For a glimpse of my capabilities, please review my portfolio and client feedback on my profile. I look forward to discussing how I can support your business needs. Kind regards, Anja Native German Virtual Assistant
    Featured Skill Personal Assistance
    Gemini
    English to German Translation
    ChatGPT
    General Office Skills
    Administrative Support
    Communications
    Cost Control
    Project Management
    Accounting
    Virtual Assistance
    Travel Planning
    German
    Google Workspace Administration
    Online Research
    Bookkeeping
  • $22 hourly
    Executive Virtual Assistant with 8+ years of experience in administrative support. Fully bilingual English -Spanish. Email handling, appointment scheduling, data entry, CRM, agenda follow up and general office tasks proficiency. Excellent grammar and vocabulary skills in both languages. Ability to translate documents, articles, etc from English to Spanish or Spanish to English. Experience with link building, customer service, project management and HR. Bachelor's Degree in International Relations and Politics with a Minor in Business Administration.
    Featured Skill Personal Assistance
    Online Research
    Team Management
    Administrative Support
    Customer Service
    Executive Support
    Draft Correspondence
    Meeting Agendas
    Light Project Management
    Virtual Assistance
    Email Communication
    Task Coordination
    Data Entry
  • $20 hourly
    Highly motivated, dedicated, and meticulous professional with over 10 years of experience working for prestigious multinational companies in the areas of customer service, administration, foreign trade, and human resources management. Why Choose Me: -Proven experience -Quality-Driven -Excellent communication skills -Commitment to confidentiality -Strong work ethics -Time zone flexibility As a versatile HR Specialist and Virtual Assistant, I am committed to delivering outstanding support and solutions tailored to meet the unique needs of each client. I am adaptable, resourceful, and continuously seek opportunities for growth and learning. Looking for an advantageous opportunity where I can leverage my skills and make a positive impact, I am ready to take on new challenges and contribute to the success of an organization.
    Featured Skill Personal Assistance
    Project Management
    Notion
    Spanish
    Recruiting
    HR System Management
    Employee Onboarding
    Human Resources
    Administrative Support
    Customer Experience
    Asana
    Virtual Assistance
    Google Workspace
    Microsoft Office
  • $10 hourly
    Hi there, and thank you for visiting my profile! 💼 How I Can Help You: ✅ Executive & Administrative Support – Calendar management, email handling, and scheduling ✅ CRM Management – Lead uploads, database maintenance, and organization ✅ Customer Support – Professional email, chat, and ticket handling ✅ Graphic Design – Stunning visuals using Canva and Photoshop ✅ Lead Generation & Market Research – Finding high-quality leads and industry insights ✅ Social Media Management – Content scheduling, audience engagement, and growth strategies ✅ Discord Moderation – Community management and engagement ✅ Basic SEO – Keyword research, content structuring, and optimization ✅ Technical Support – Troubleshooting, software assistance, and user guidance I am a highly skilled Virtual Assistant with over 4 years of experience providing exceptional support to CEOs, executives, and business owners. My background in Project Management and Technical Support has allowed me to develop strong organizational, problem-solving, and communication skills. I am dedicated to helping businesses run smoothly by handling daily operations efficiently and proactively. I take pride in my ability to streamline operations, increase productivity, and provide top-notch support tailored to each client’s needs. Whether you’re an entrepreneur looking for reliable assistance or a business leader in need of a proactive and detail-oriented VA, I am here to help! 📩 Let’s connect! Feel free to reach out, and let’s discuss how I can contribute to your success. Looking forward to working with you!
    Featured Skill Personal Assistance
    Graphic Design
    Canva
    Virtual Assistance
    Microsoft Excel
    Google Workspace
    Scheduling
    Microsoft Office
    Customer Service
    Technical Support
    Social Media Management
    Sales
    Lead Generation
    Data Entry
  • $28 hourly
    Hello! My name is Maya, and I enjoy helping clients with organizing, data entry, invoicing, customer service, CRM, project management, social media management, and more. I appreciate your time and consideration, and I look forward to the opportunity to work with you!
    Featured Skill Personal Assistance
    Notion
    Project Management
    Invoicing
    Executive Support
    Data Entry
    Customer Service
  • $25 hourly
    I am here to make your life easier, with an organized and structured approach. I am an approachable woman with good communication and organizational skills, I am understanding and have really good listening skills. This, together with my reliability and hard working attitude, ensure that I get work done in the given time frame and even before the deadline. I am computer literate and have had the opportunity to work with different software programs and improve my email etiquette and typing speed. I have good time management skills and I like to put 100% into the work that is required of me. I am quick to adapt to change and learn new skills. Additionally to my Administrative experience, having an HR degree enables me to use a number of different theories and tools to assess and evaluate clients or employees. With the increasing technological world, I am able to use my skills virtually and encourage organizational change and help employees deal with it. I am available for short or long term contracts. I’m a fast learner and strive to do the very best in every task I undertake. I am confident I can more than deliver on the requirements you have outlined and will quickly get up to speed with any programmes that I might not be totally au fait with.
    Featured Skill Personal Assistance
    Google
    Human Resource Management
    Typing
    Google Calendar
    Microsoft Access
    Computer Skills
    Receptionist Skills
    Calendar
    Microsoft Word
    Microsoft Excel
    Virtual Assistance
    Scheduling
  • $10 hourly
    Seeking for a Virtual Assistant? Well, you already found it. I’m a Virtual Assistant with experience in Customer service. I handle daily challenges such as phone calls 📞and emails 📧and have prior experience in working for a huge phone carrier company and for a property management company. Whether you are working alone 🧍or along with a team 👬👫; I might come in handy. Specially if you are looking for someone to handle an eCommerce business or deal with questions via email or phone calls or even schedule your daily routine📑, I am the Virtual Assistant you are looking for. –Ecommerce Virtual Assistant ·Shopify ·Etsy ·Printify –Customer Support (Email, Chat, Phone calls) ·Zendesk ·Reamaze ·Gorgias –Admin Work (Project Management, Data entry) ·Asana ·Trello ·Airtable ·Excel -Property Management Software ·Buildium ·Zoho Mail ·Slack ·Front Currently developing new skills, and always open to learn and level up my current knowledge.
    Featured Skill Personal Assistance
    Real Estate Virtual Assistance
    Problem Solving
    Email Communication
    Scheduling
    Interpersonal Skills
    Product Knowledge
    Online Chat Support
    Order Tracking
    Receptionist Skills
    Ecommerce Website
    Customer Support Plugin
    Email Support
    Customer Service
    Customer Support
    Virtual Assistance
  • $13 hourly
    Strengths and Skills: • End-to-end recruitment • Labor relations • Time-keeping • Payroll processing • Reports preparation and generation • Creating various trackers • Managing applicants' online and in-person assessments • Training employees • Monitoring and maintaining documents • Scheduling • Management and client coordination • Customer support • Data Entry • 201 filing / E-filing • Minutes of the meeting • Employee Engagement • Observing confidential information/data • Online research • Basic computer troubleshooting • Effective communication • Highly Organized • Critical-thinking • Decision-making • Can work with minimal to no supervision Software and Systems: • Microsoft Office: Word, Excel, PowerPoint, Outlook, Teams • Google Suite: Gmail, Sheets, Slides, Drive, Voice, Forms • Adobe Acrobat • Slack • Trello • Canva • ADP • Deluxe Payroll • Viber, WhatsApp • Zip Recruiter • Indeed • SmartCare • Calendly
    Featured Skill Personal Assistance
    Email Communication
    Facilitation
    Microsoft Excel
    Project Report
    Google Sheets
    Communications
    Scheduling
    Data Entry
    Report Writing
    Task Coordination
    Graphic Design
    Virtual Assistance
    Staff Recruitment & Management
    Online Research
  • $10 hourly
    Want to LEVEL UP your business? 🎖️ Exceptional Customer Care 👩🏻‍💻 Premium Client Assistance 💼 Retail, Crowdfunding, Digital Marketing 💎 𝙑𝙄𝙍𝙏𝙐𝘼𝙇 𝘼𝙎𝙎𝙄𝙎𝙏𝘼𝙉𝘾𝙀 💎 With 1 year of experience and a track record of positive feedback, I excel in providing top-notch virtual assistance, handling a wide range of tasks for clients and consistently exceeding their expectations, contributing to their success. ✦ 𝘚𝘰𝘤𝘪𝘢𝘭 𝘔𝘦𝘥𝘪𝘢 𝘈𝘶𝘥𝘪𝘦𝘯𝘤𝘦 𝘙𝘦𝘴𝘦𝘢𝘳𝘤𝘩 ✦ 𝘓𝘪𝘴𝘵 𝘉𝘶𝘪𝘭𝘥𝘪𝘯𝘨 ✦ 𝘛𝘰𝘱𝘪𝘤 𝘙𝘦𝘴𝘦𝘢𝘳𝘤𝘩 ✦ 𝘍𝘢𝘤𝘦𝘣𝘰𝘰𝘬 𝘈𝘥𝘴 𝘤𝘢𝘮𝘱𝘢𝘪𝘨𝘯 𝘭𝘢𝘶𝘯𝘤𝘩𝘦𝘳 ✦ 𝘍𝘢𝘤𝘦𝘣𝘰𝘰𝘬 𝘈𝘥𝘴 𝘤𝘢𝘮𝘱𝘢𝘪𝘨𝘯 𝘢𝘴𝘴𝘪𝘴𝘵𝘢𝘯𝘤𝘦 ✦ 𝘎𝘰𝘰𝘨𝘭𝘦 𝘈𝘥𝘴 𝘤𝘢𝘮𝘱𝘢𝘪𝘨𝘯 𝘢𝘴𝘴𝘪𝘴𝘵𝘢𝘯𝘤𝘦 ✦ 𝘊𝘳𝘰𝘸𝘥𝘧𝘶𝘯𝘥𝘪𝘯𝘨 𝘤𝘢𝘮𝘱𝘢𝘪𝘨𝘯 𝘮𝘢𝘯𝘢𝘨𝘦𝘮𝘦𝘯𝘵 ✦ 𝘖𝘯𝘭𝘪𝘯𝘦 𝘚𝘵𝘰𝘳𝘺 𝘗𝘶𝘣𝘭𝘪𝘴𝘩𝘪𝘯𝘨 𝘢𝘯𝘥 𝘔𝘢𝘯𝘢𝘨𝘦𝘮𝘦𝘯𝘵 ✦ 𝘊𝘰𝘯𝘵𝘦𝘯𝘵 𝘙𝘦𝘴𝘦𝘢𝘳𝘤𝘩 𝘧𝘰𝘳 𝘈𝘶𝘵𝘩𝘰𝘳𝘴 💎 𝙀-𝘾𝙊𝙈𝙈𝙀𝙍𝘾𝙀 𝙎𝙐𝙋𝙋𝙊𝙍𝙏 💎 Experienced e-commerce virtual assistant skilled in managing listings, orders, and inquiries with strong attention to detail. I contribute to seamless operations, enchance efficiency, and drive increased sales, delivering impactful results for clients. ✦ 𝘗𝘳𝘰𝘥𝘶𝘤𝘵 𝘭𝘪𝘴𝘵𝘪𝘯𝘨 𝘢𝘯𝘥 𝘮𝘢𝘯𝘢𝘨𝘦𝘮𝘦𝘯𝘵 ✦ 𝘖𝘳𝘥𝘦𝘳 𝘱𝘳𝘰𝘤𝘦𝘴𝘴𝘪𝘯𝘨 𝘢𝘯𝘥 𝘧𝘶𝘭𝘧𝘪𝘭𝘭𝘮𝘦𝘯𝘵 ✦ 𝘛𝘳𝘢𝘤𝘬𝘪𝘯𝘨 𝘢𝘯𝘥 𝘪𝘯𝘷𝘦𝘴𝘵𝘪𝘨𝘢𝘵𝘪𝘰𝘯 𝘧𝘰𝘳 𝘱𝘢𝘳𝘤𝘦𝘭𝘴 𝘸𝘪𝘵𝘩 𝘥𝘦𝘭𝘪𝘷𝘦𝘳𝘺 𝘪𝘴𝘴𝘶𝘦𝘴 ✦ 𝘙𝘦𝘵𝘶𝘳𝘯 𝘢𝘯𝘥 𝘳𝘦𝘧𝘶𝘯𝘥𝘴 𝘩𝘢𝘯𝘥𝘭𝘪𝘯𝘨 ✦ 𝘏𝘢𝘯𝘥𝘭𝘪𝘯𝘨 𝘰𝘳𝘥𝘦𝘳-𝘳𝘦𝘭𝘢𝘵𝘦𝘥 𝘤𝘶𝘴𝘵𝘰𝘮𝘦𝘳 𝘪𝘯𝘲𝘶𝘪𝘳𝘪𝘦𝘴 ✦ 𝘌-𝘤𝘰𝘮𝘮𝘦𝘳𝘤𝘦 𝘱𝘭𝘢𝘵𝘧𝘰𝘳𝘮 𝘮𝘢𝘯𝘢𝘨𝘦𝘮𝘦𝘯𝘵 ✦ 𝘐𝘯𝘷𝘦𝘯𝘵𝘰𝘳𝘺 𝘮𝘢𝘯𝘢𝘨𝘦𝘮𝘦𝘯𝘵 ✦ 𝘌𝘮𝘢𝘪𝘭 𝘴𝘶𝘱𝘱𝘰𝘳𝘵 𝘢𝘯𝘥 𝘮𝘢𝘯𝘢𝘨𝘦𝘮𝘦𝘯𝘵 ✦ 𝘋𝘳𝘰𝘱𝘴𝘩𝘪𝘱𝘱𝘪𝘯𝘨 💎 𝘾𝙐𝙎𝙏𝙊𝙈𝙀𝙍 𝙎𝙀𝙍𝙑𝙄𝘾𝙀 💎 Leveraging my communication skills and empathy, I create meaningful connections with customers, provide solutions tailored to their needs, and go the extra mile to exceed expectations. ✦ 𝘈𝘧𝘵𝘦𝘳 𝘚𝘢𝘭𝘦𝘴 𝘚𝘶𝘱𝘱𝘰𝘳𝘵 ✦ 𝘊𝘶𝘴𝘵𝘰𝘮𝘦𝘳 𝘍𝘦𝘦𝘥𝘣𝘢𝘤𝘬 𝘔𝘢𝘯𝘢𝘨𝘦𝘮𝘦𝘯𝘵 ✦ 𝘊𝘳𝘰𝘴𝘴-𝘴𝘦𝘭𝘭𝘪𝘯𝘨 𝘢𝘯𝘥 𝘶𝘱𝘴𝘦𝘭𝘭𝘪𝘯𝘨 🛠️ 𝙏𝙊𝙊𝙇𝙎 / 𝘼𝙋𝙋𝙎 𝙄 𝙐𝙎𝙀 𝙏𝙊 𝙎𝘾𝘼𝙇𝙀 𝘽𝙐𝙎𝙄𝙉𝙀𝙎𝙎𝙀𝙎 ✦ 𝘕𝘰𝘵𝘪𝘰𝘯 ✦ 𝘛𝘳𝘦𝘭𝘭𝘰 ✦ 𝘈𝘪𝘳𝘵𝘢𝘣𝘭𝘦 ✦ 𝘈𝘴𝘢𝘯𝘢 ✦ 𝘊𝘩𝘢𝘵𝘎𝘗𝘛 ✦ 𝘊𝘢𝘯𝘷𝘢 ✦ 𝘊𝘢𝘱𝘤𝘶𝘵 ✦ 𝘝𝘓𝘓𝘖 ✦ 𝘎𝘰𝘰𝘨𝘭𝘦 𝘔𝘢𝘪𝘭 ✦ 𝘐𝘯𝘴𝘵𝘢𝘨𝘳𝘢𝘮 ✦ 𝘍𝘢𝘤𝘦𝘣𝘰𝘰𝘬 ✦ 𝘔𝘪𝘤𝘳𝘰𝘴𝘰𝘧𝘵 𝘛𝘦𝘢𝘮𝘴 ✦ 𝘋𝘪𝘴𝘤𝘰𝘳𝘥 ✦ 𝘚𝘭𝘢𝘤𝘬 ✦ 𝘡𝘰𝘰𝘮 ✦ 𝘎𝘰𝘰𝘨𝘭𝘦 𝘔𝘦𝘦𝘵 ✦ 𝘒𝘪𝘤𝘬𝘴𝘵𝘢𝘳𝘵𝘦𝘳 ✦ 𝘐𝘯𝘥𝘪𝘦𝘨𝘰𝘨𝘰 ✦ 𝘗𝘭𝘦𝘥𝘨𝘦𝘣𝘰𝘹 ✦ 𝘚𝘩𝘰𝘱𝘪𝘧𝘺 ✦ 𝘔𝘦𝘵𝘢 𝘉𝘶𝘴𝘪𝘯𝘦𝘴𝘴 𝘚𝘶𝘪𝘵𝘦 🟢 If you're ready to delegate the mundane tasks to me, 𝙡𝙚𝙩'𝙨 𝙘𝙤𝙣𝙣𝙚𝙘𝙩! 📩 𝙎𝙚𝙣𝙙 𝙢𝙚 𝙖 𝙢𝙚𝙨𝙨𝙖𝙜𝙚 𝙖𝙣𝙙 𝙡𝙚𝙩'𝙨 𝙙𝙞𝙨𝙘𝙪𝙨𝙨 𝙝𝙤𝙬 𝙄 𝙘𝙖𝙣 𝙝𝙚𝙡𝙥 𝙮𝙤𝙪 𝙬𝙞𝙩𝙝 𝙮𝙤𝙪𝙧 𝙗𝙪𝙨𝙞𝙣𝙚𝙨𝙨. *𝙬𝙞𝙣𝙠*
    Featured Skill Personal Assistance
    Dropshipping
    Order Processing
    Crowdfunding Platform
    Customer Service
    List Building
    Facebook Ad Campaign
    Social Media Audience Research
    ChatGPT
    Ecommerce Order Fulfillment
    Ecommerce Support
    Shopify
    Customer Support
    Virtual Assistance
    Product Listings
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Personal Assistant Hiring Guide

What is a personal assistant?

A personal assistant provides essential administrative support and personal tasks for individuals or organizations, helping manage both professional and day-to-day responsibilities. These professionals handle a wide range of duties, from scheduling appointments and running errands to organizing travel arrangements and managing phone calls. Personal assistants play a critical role in keeping busy professionals and executives on track by ensuring their schedules and tasks are efficiently managed.

Personal assistants often possess strong organizational skills, time management skills, and excellent verbal communication abilities. Whether working part-time or full-time, these assistants are adaptable to diverse tasks, including coordinating dry cleaning, managing budgets, and assisting with social media. Depending on the job description, personal assistants may support executives as executive personal assistants or perform tasks that blend professional and personal life management.

Why hire a personal assistant?

Hiring a personal assistant provides much-needed support for managing administrative tasks and personal errands, freeing up time for more strategic or high-priority responsibilities. These professionals excel at scheduling appointments, organizing travel arrangements, and performing tasks like data entry and grocery shopping. Whether you need assistance with complex projects or day-to-day activities, a personal assistant ensures your tasks are completed with efficiency and precision.

Personal assistants also offer tailored support based on your unique needs, whether you’re a busy professional managing a demanding schedule or a family balancing multiple priorities. Their ability to be proactive, detail-oriented, and reliable makes them invaluable for handling assistant duties. From entry-level roles to executive personal assistant positions, hiring the right personal assistant can improve productivity and simplify your life.

How to hire a personal assistant

To hire a qualified personal assistant on Upwork, follow these steps:

  • Define your needs. Determine whether you require part-time or full-time support, the specific tasks you need assistance with, and any specialized requirements such as a driver’s license or experience with Microsoft tools.
  • Write a detailed job post. Include a comprehensive job description outlining responsibilities like scheduling meetings, managing travel arrangements, or assisting with personal errands.
  • Review candidates. Look for individuals with strong communication skills, organizational skills, and prior work experience as a personal assistant, administrative assistant, or office manager.
  • Request background checks. Ensure your candidates meet security and trustworthiness requirements, particularly for sensitive tasks such as handling budgets or reimbursement processes.
  • Set clear expectations. Define the scope of work, whether it includes managing social media, coordinating staffing, or completing personal tasks like picking up dry cleaning or assisting with grocery shopping.

How to write a personal assistant job post

Creating a clear and specific job post is crucial to attracting the right candidates. Follow these steps:

  • Use a specific title. Examples include “Part-Time Personal Assistant for Administrative Support” or “Executive Personal Assistant for Scheduling and Travel Management.”
  • Describe the role. Detail the specific tasks, such as managing phone calls, organizing travel arrangements, or handling data entry.
  • Highlight qualifications. Emphasize skills like time management, verbal communication, and detail-oriented work. Specify any necessary requirements, such as a bachelor’s degree, high school diploma, or driver’s license.
  • Set clear deliverables. Outline expectations for responsibilities like managing scheduling appointments, running personal errands, or providing reimbursement processing.
  • Add context. Explain how the role fits into your overall needs, whether for managing an executive personal assistant position or providing general administrative support.

Common personal assistant services

Personal assistants offer a variety of services that provide essential support for busy professionals, families, and executives. Their ability to handle both personal and professional tasks ensures greater efficiency in managing schedules and responsibilities. Because the job title alone doesn’t quite capture the full nuance of a personal assistant job description, here are some common services:

  • Scheduling appointments. Managing calendars, coordinating scheduling meetings, and setting reminders for professional and personal life commitments.
  • Travel arrangements. Booking flights, organizing itineraries, and handling logistics for both domestic and international travel.
  • Administrative tasks. Assisting with data entry, processing reimbursement requests, and managing correspondence like phone calls and emails.
  • Running errands. Handling personal errands such as picking up dry cleaning, grocery shopping, or delivering packages.
  • Budget management. Assisting with personal and household budgets, tracking expenses, and managing financial planning.
  • Social media management. Creating and scheduling posts, monitoring engagement, and managing accounts for personal branding or business use.
  • Executive support. Acting as an executive assistant by providing administrative support as an office assistant, preparing for meetings, and coordinating team communications.
  • Personal life organization. Simplifying day-to-day responsibilities, from household organization to maintaining efficient workflows.

FAQs

What qualifications should a personal assistant have?

A personal assistant should have excellent communication skills, strong time management skills, and be highly detail-oriented. Depending on the role, a bachelor’s degree or a high school diploma may be required. They should also demonstrate adaptability and a proactive approach to solving problems in both professional and personal life tasks.

Can personal assistants work remotely?

Yes, personal assistants can often work remotely, especially for tasks like data entry, scheduling meetings, or managing social media. However, certain responsibilities, such as running errands or picking up dry cleaning, require in-person support. Their ability to combine remote and on-site tasks can be customized based on specific job requirements.

Remote personal assistants often utilize tools like Zoom, Slack, and project management platforms to stay connected and maintain clear communication with their employers. This flexibility allows businesses and individuals to access skilled support regardless of location, making remote personal assistants a valuable resource for managing administrative and personal tasks efficiently.

How do personal assistants manage confidential information?

Personal assistants are trained to handle sensitive information with discretion and professionalism. They often work with background checks and sign confidentiality agreements to ensure that tasks like managing budgets, organizing sensitive documents, or coordinating personal schedules are handled securely and reliably. Maintaining trust is a key component of their role, especially when managing private or sensitive matters.

What tools do personal assistants use?

Personal assistants commonly use tools like Microsoft Office, Zoom, and scheduling platforms to streamline their workflows. For specialized tasks, they might use social media management software, budgeting tools, or apps to coordinate travel arrangements and provide administrative support. These tools enable them to handle a wide range of responsibilities efficiently, from organizing schedules to managing data entry tasks.

Additionally, personal assistants often rely on communication apps, such as Slack or Microsoft Teams, to stay connected with their employers and team members. For task management and project tracking, they may use platforms like Trello, Asana, or Monday.com. Their ability to integrate and adapt to these technologies ensures seamless execution of tasks, whether they are working remotely or in person. This expertise in leveraging technology enhances their productivity and supports their ability to meet deadlines effectively.

Can personal assistants handle both professional and personal tasks?

Yes, personal assistants are skilled at managing both professional and personal tasks. They can assist with administrative tasks, such as scheduling meetings and organizing documents, as well as personal responsibilities like grocery shopping, coordinating dry cleaning, or handling other personal errands. This dual capability ensures that they can effectively support both the work and personal aspects of their employer’s life.

Hire a personal assistant on Upwork

Find skilled personal assistants on Upwork to simplify your day-to-day tasks and improve your productivity. Whether you need help with scheduling appointments, organizing travel arrangements, or handling personal errands, Upwork offers access to top professionals for both part-time and full-time support.

With their expertise in administrative tasks, communication skills, and time management, personal assistants can make a significant difference in both your professional and personal life. From managing complex schedules to providing efficient administrative support, they help streamline your workflow and ensure that every detail is handled with care. Post your job today to connect with experienced personal assistants who deliver high-quality results tailored to your needs.

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