Personal Assistant job description template

An effective description can help you hire the best fit for your job. Check out our tips to provide details that skilled professionals are looking for.

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Tips for Crafting a Personal Assistant Job Description

Need a personal assistant but don’t know where to start looking for one? Here are some tips and a sample job description you can tailor to find the best independent talent for your personal assistant needs. 

What is a personal assistant?

A personal assistant is an individual who assists a businessperson, employee of an organization or non-profit, or other individuals with their daily administrative or personal tasks. Their duties vary widely and might be done remotely or in an office setting. Some tasks might include administrative support, preparing reports and presentations, managing data/filing systems, conducting research, resolving problems, and acting as their client's first point of contact.

Example of a personal assistant job description

The following provides a sample personal assistant job description that explores some prospective responsibilities and qualifications of a personal assistant. 

The job overview

Book author seeks a dedicated personal assistant to perform support tasks in researching an informational manuscript on water availability in the American West. Assistant is needed to help with administrative tasks, including inputting research into my database, verifying conflicting data, and making phone calls to government offices. I also need help listening to and verifying the accuracy of portions of interviews transcribed by software, making preliminary contacts to schedule interviews, and building PowerPoints for my speaking engagements. This work can be done remotely. Your commitment will require approximately 20 hours per week for three months, with the flexibility to determine work schedule as long as the work is completed to meet intermittent deadlines. If all goes well, I will likely have additional needs later in the process.

Job responsibilities

Some of the personal assistant responsibilities include:

  • Input information into my database
  • Make phone calls both to verify information and to schedule interviews
  • Listen to and verify accuracy of portions of interview transcriptions
  • Build PowerPoints for speaking engagements
  • Occasionally post blog entries or comments to my professional website or social media
  • Schedule meetings with subject matter experts
  • Make travel arrangements for domestic trips
  • Order office supplies online 
  • Other tasks as they arise

Job qualifications

Some of the personal assistant qualifications include:

  • Associate’s or bachelor’s degree in business or liberal arts is preferred 
  • Excellent time management skills and interpersonal skills
  • Excellent communication skills for working phone and collaborating with the author
  • Strong organizational skills, resourcefulness, and attention to detail for data and documentation work
  • Basic knowledge of social media 
  • Knowledge of Microsoft Office, including Word, Excel and PowerPoint, and basic WordPress skills
  • Work experience helping an author is beneficial but not required
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  • $6 hourly
    Dilibeth S.
    Personal Assistant
    • 5.0
    • (3 jobs)
    Punto Fijo, FALCON
    vsuc_fltilesrefresh_TrophyIcon Personal Assistance
    Microsoft Office
    Personal Administration
    QuickBooks Online
    Google Assistant
    Virtual Assistance
    Office 365
    Google Docs
    Sales & Marketing
    Amazon FBA
    Sales & Inventory Entries
    I am a native Spanish speaker from Venezuela. I speak B1 English. I have 5 years of experience working as Virtual Assistant. I possess a range of valuable qualities and traits that contribute to my professional success. These include my ability to effectively multitask, adaptability to different situations, an open-minded approach, and a strong desire to continuously acquire new skills to deliver work of exceptional quality. I am highly motivated to expand my knowledge base with a positive mindset, and I prioritize empathy and commitment in order to provide my utmost effort and overcome any challenges that may arise. Striving for a harmonious balance, I aim to deliver top-notch results and provide excellent value for my clients while considering a fair and reasonable pricing structure that aligns with my skill set. *I have analytical thinking, I am patient, organized and creative person. *Absolutely confident managing personal data or passwords. *I am very responsible, cooperative and I commit to make my best effort in every project. Some of my skills are: *Quickbooks *Outstanding skills in Customer Service *Calendars, Organization and Planning *Excel and Data entry *CRM platforms *Google Suite tools (spreadsheets, docs, etc) *Cold calls *Ms. Office *Invoices and quotations *Canva graphics / posts for Social Media *Emails *Anasa/Monday/Notion *Teams *Hubspot *Zapier *Amazon FBA Do not hesitate to contact me i will be glad to work with new projects!
  • $8 hourly
    James O.
    Personal Assistant
    • 5.0
    • (2 jobs)
    Chadderton, ENGLAND
    vsuc_fltilesrefresh_TrophyIcon Personal Assistance
    Executive Support
    Online Market Research
    Healthcare Management
    Email Communication
    Google Assistant
    Personal Administration
    Product Knowledge
    Task Coordination
    Email Support
    Customer Satisfaction
    Data Entry
    Real Estate
    YOUR VIRTUAL ASSET" - Administrative Tasks - Manage Email Inquiries. - Does inbound/outbound calls. - Provide customer service as first point of contact. - Appointment Setting - Social Media posting. - Schedule meetings - Other tasks given by the Manager/CEO. My goal is to provide excellent service to employers who are: 1) running a business but are falling behind from their to-do list because of all daily admin tasks 2) struggling to launch a new product or service because of answering emails all-day 3) very busy and want to have more time with their family EXPERIENCES: - Virtual Assistant - Executive Assistant - Social Media Management/Marketing/Email Marketing - Customer Service Representative/Customer Support Team Lead - Shopify Assistant / Order Management / Customer Support (Chat / Email / FB & IG Messenger) - Lead Generation / Sales Navigator / Web Research I am an enthusiastic high energy customer service support manager. I am dynamic, proactive, and responsible. Always ready to take on challenges. I guarantee the satisfaction of your customers. I have worked the majority of this time in the virtual, also assisting with video calls, meetings, and some direct customer experience. I have spent a large part of that time on training program. Developing training programs, assisting companies to develop their long term goals for training in customer service and working on corporate training betterment. I am looking for a long-term opportunity that will help me to grow up with the company. I am eager to help. I am adept with Microsoft Office (Word, Excel, Powerpoint, Outlook) and CRM programs. I am capable of managing complex, multi-line telephone systems, and typing skills. I am knowledgeable in G Suite and Office 365 I can help you clean up and organize your email and schedule. I can help with web research and documentations How can I help you? Feel free to contact me and let me know your job requirements! Kind regards, James Oladipupo
  • $20 hourly
    Maria B.
    Personal Assistant
    • 5.0
    • (16 jobs)
    Rockley, CHRIST CHURCH
    vsuc_fltilesrefresh_TrophyIcon Personal Assistance
    Creative Writing
    Personal Development
    Life Coaching
    Email Support
    Motivational Speaking
    Employee Motivation
    Personal Budgeting
    Personal Administration
    Content Writing
    Virtual Assistance
    If you need a well-organized, proficient, efficient, and highly professional Virtual Administrative Assistant, with a Bachelors Degree in Management and work experience at the supervisory level, you've come to the right profile. Do you require any of these areas of expertise? PROFESSIONAL - Accountability Assistance (for busy executives who need to organize their daily/weekly activities) - Customer service - Data entry - Tracking information updates - Electronic file management - Email management (read and response, inbox cleanup, organizing, appointment scheduling/reminders) - Proofreading and editing - Document preparation using Microsoft Word (65 wpm), Excel, PowerPoint - Audio transcription (meeting minutes, interviews etc.) - Designs using CANVA - Basic Website design using Word Press - Exceptional attention to detail - Ability to meet deadlines PERSONAL - Lifestyle coaching (private counseling) - Motivational coaching - Accountability Assistance (for persons who need to organize their daily/weekly activities) - Personal budgeting (to meet specific financial obligations) If your answer is yes, please schedule a meeting so we can discuss how I may assist you. Maria Belgrave
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