Hire the Best File Management Professionals

As your business grows, so do the demands on your time. More emails. More meetings. More follow-ups. More moving pieces to keep organized. Without the right executive support, it's easy for priorities to slip through the cracks and your focus to shift away from the work that drives your business forward. That's where I come in. I'm a Top Rated Executive Assistant with a 100% Job Success Score, 20+ successful contracts, supporting founders, CEOs, coaches, and service-based business owners. I help busy leaders protect their time, streamline executive operations, and keep their businesses running smoothly through proactive executive support, project coordination, and operational excellence. Over the past five years, I've partnered with founders and executives across multiple industries, helping them operate more efficiently, strengthen communication, manage priorities, and build reliable systems that support long-term growth. Across 20+ successful Upwork contracts, I've built a reputation for delivering reliable, proactive executive support with professionalism, discretion, and consistency. I bring structure to the moving parts of your business so priorities stay organized, communication stays consistent, and nothing important gets overlooked. Whether it's managing your inbox, coordinating your calendar, tracking projects, supporting clients, or improving internal workflows, I ensure your business runs efficiently behind the scenes while you stay focused on leading and growing your business. Here's how I support my executives: 📍Executive Support 📍Executive calendar management and scheduling 📍Inbox management, Inbox Zero, and email organization 📍Executive correspondence, email drafting, and follow-ups 📍Meeting preparation, agendas, meeting notes, and action tracking 📍Travel planning and itinerary coordination 📍Executive Operations & Project Coordination 📍Project coordination and task management 📍Business operations support 📍Workflow optimization and process improvement 📍SOP creation and process documentation 📍Team coordination and accountability follow-ups 📍Client & Administrative Support Client communication and relationship management 📍CRM management and database organization 📍Research, reporting, and document preparation 📍Presentation formatting and executive administrative My clients don't hire me simply to manage calendars or organize inboxes. They hire me because they want someone they can trust to stay ahead of priorities, communicate proactively, follow through consistently, and keep their business moving without constant reminders. I understand the importance of discretion, confidentiality, and professionalism when supporting executives and handling sensitive business information. Tools I’ve used Google Workspace • Microsoft 365 • Slack • Zoom • Notion • ClickUp • Monday dot com • Airtable • HubSpot • Calendly • Zapier • Make • n8n • ChatGPT • Canva • Trello • Asana • GoHighLevel Why clients choose to work with me ✔ Top Rated freelancer with a 100% Job Success Score ✔ Trusted by founders, CEOs, and growing businesses ✔ Proactive communication with minimal supervision ✔ Strong organizational, operational, and project coordination skills ✔ Anticipates priorities and follows through without constant reminders ✔ Committed to protecting your time and keeping your operations running smoothly ✔ Clear communication, consistent updates, and dependable execution If you're looking for an Executive Assistant who takes ownership, communicates proactively, and brings structure to your operations, I'd love to support you. My goal is to become a trusted extension of your team, helping you stay organized, focused, and free to lead your business with confidence.

Hi there, I'm Saba Shahzadi here, a self-driven freelancer having over 6 years of experience as a virtual assistant serving in the field of real estate. I have profound experience in real estate services including Cold Calling, Home onwers data, lead generation, and admin support. Will provide Lead generation, both residential and LLC leads and provides motivated sellers and cash buyers accordingly using cold calling. I'm expert cold caller with over 6 years of experience in sales and customer service. I have a proven track record of generating leads, setting appointments, and closing deals over the phone. My skills include active listening, relationship building, and persuasive communication. I'm comfortable working with a variety of industries and have experience in B2B and B2C sales. My services include: - Lead generation - Appointment setting - Sales calls - Customer service calls - Follow-up calls I'm always looking for new opportunities to help businesses grow and succeed. I'm a self-starter, highly motivated, and results-driven. I'm also a great team player and enjoy collaborating with others to achieve common goals. If you're looking for a reliable and skilled cold caller, please don't hesitate to contact me. I'm looking forward to working with you! Tools we use for Cold Calling: - Mojo Dialer - 360 Dialer - Auto Dialer - Batch Dialer - Lead connector - Many other. Tools I use for Homeowners Data| Solar Data| Roofing Data: - TLOxp - BeenVerified - Lexis Nexis - Rapportive - Locate Plus - IDI core - Prop Stream - Batch Leads - Prop Wire Tools that we are using for real estate leads generation: - Propstream - Zillow - List source - Realtor - Apartment.com - Loopnet Follow are the type of leads we can provide: - Absentee - Vacant - Divorce - Liens - Out of state - High Equity - Pre-foreclosure - Free & Clear - Tax Delinquent - Flippers - Failed Listing - Motivated seller leads. - Linkedin Lead generation - B2B Lead generation - High and Low equity leads. - Tax liens leads. - Cash Buyer and etc Services I provide: - Homeowner Data ( Residential and LLC leads) - Cold Calling (Appointments, call recordings, script description sheet) - Lead generation (Property specification, Owner details) - Email finding with data entry and data mining You can also provide us with your personal dialer where we can work according to your instructions and requirements. Trucking dispatch support: -Booking loads for drivers using multiple load boards. - Calling brokers to bid on their loads. - Filling up the paperwork and inquiries. - Keeping in touch with drivers and a lot more. If you have any queries, please don't hesitate direct message me. Thanks!

“𝗚𝗲𝘁 𝗬𝗼𝘂𝗿 𝗧𝗶𝗺𝗲 𝗕𝗮𝗰𝗸! 𝗧𝗵𝗿𝗶𝘃𝗲 𝘄𝗶𝘁𝗵 𝗡𝗼𝘁𝗶𝗼𝗻 & 𝗔𝗜 𝗮𝘂𝘁𝗼𝗺𝗮𝘁𝗲𝗱 𝘀𝘆𝘀𝘁𝗲𝗺𝘀“ “I know what I want to build… but I feel like I’m constantly trying to hold everything together.” ⭐⭐𝙏𝙝𝙤𝙨𝙚 𝙬𝙚𝙧𝙚 𝙩𝙝𝙚 𝙚𝙭𝙖𝙘𝙩 𝙬𝙤𝙧𝙙𝙨 𝙤𝙛 𝙢𝙮 𝙘𝙡𝙞𝙚𝙣𝙩.⭐⭐ She struggled tirelessly explaining the same processes to her team every single week. Relied on random sticky notes, voice notes, spreadsheets, and scattered messages just to keep things running. Her team kept asking the same questions. 𝗧𝗵at 𝗹𝗲𝘃𝗲𝗹 𝗼𝗳 𝗳𝗿𝘂𝘀𝘁𝗿𝗮𝘁𝗶𝗼𝗻 𝗿𝗶𝗴𝗵𝘁! Important processes lived only in her head and every day felt like she was just trying to keep things from falling apart. This is exactly what happens in many businesses without proper systems in place. Leads come in… but there’s no structured way to track or follow up. Tasks get done… but there’s no clear process to repeat them. Important steps are skipped… because nothing is documented. Notion workspace helps you build systems that organize your business, track everything, and make your workflow easier. In fact, if your Notion workspace needs a tutorial every time someone logs in… it’s already broken. or you have not standardize vital roles or processes in your business using SOPs. 𝐓̶𝐡̶𝐚̶𝐭̶ ̶𝐧̶𝐞̶𝐞̶𝐝̶𝐬̶ ̶𝐭̶𝐨̶ ̶𝐒̶𝐓̶𝐎̶𝐏̶!̶ Most setups are either overdesigned or overengineered and both kill productivity. What you need is a simple process to track any progress you are making. As a Notion consultant, I help business, startups and agencies break through that wall by architecting custom Notion systems and AI integrations that gives clarity Imagine a single Notion dashboard (CRM, project tracker, content hub) that automatically updates itself via n8n or Zapier so nothing slips through the cracks. Also I would analyze your existing processes, then design and build integrated automations (using Notion, Airtable, claude cowork) that capture every lead, sync data across platforms, and trigger notifications or follow ups. 𝐌𝐲 𝐊𝐞𝐲 𝐒𝐞𝐫𝐯𝐢𝐜𝐞𝐬: ◉ Notion Workspace Design: custom dashboards, CRM and content management systems, client portals, Template design & SOP libraries ◉ AI Automation: Automate reporting with n8n, Zapier, Make and Claude Cowork ◉ Client Management: lead capture & routing, contact sync between forms, email platforms and Notion/Airtable/Claude ◉ Dashboards & Reporting: Consulting tracking (meeting notes, follow ups, next step {Notion, Google Sheets) to make data driven decisions. ◉ System Audit & Optimization: Apply Formulas and rollups with the filters from instructions to suit individuals in team ◉ Create Step by Step SOP in Notion from Training Video (ERP Portal Process) ◉ AI Agents: autonomous agents using n8n, Make and OpenAI/Claude APIs that execute tasks and respond to triggers without human intervention ◉ Migration from an already existing setup to Notion. Combines properties from separate databases. ◉ Notion Workspace Design & Systems Architecture: custom Notion operating systems for project management, CRM, SOPs, content pipelines, dashboards, and Wikipedia ◉ CRM Automation & Lead Management: HubSpot, GoHighLevel GHL, and Airtable pipelines that capture, qualify, nurture, and convert leads automatically ◉ AI Integration & LLM Workflows: GPT 4o, Claude ai, and Gemini integrations that power smart email responses, content generation, data extraction, and decision-routing inside your existing tools ◉ Business Process Automation: end-to-end workflow optimization that eliminates bottlenecks, reduces human error, and gives you back hours every single week 𝐖𝐡𝐲 𝐖𝐨𝐫𝐤 𝐖𝐢𝐭𝐡 𝐌𝐞: • No More Chaos: Turn scattered tools and manual tasks into one seamless, automated system • Scalable Systems: My workflows are built to grow with your business, handling higher volume • Automation First: Reduce busywork and human error by automating key processes freeing your time for what matters • Claude code Integrate AI • Ongoing Support 𝐖𝐡𝐨 𝐈 𝐰𝐨𝐫𝐤 𝐰𝐢𝐭𝐡 𝐛𝐞𝐬𝐭: 1. Consulting Firms & Founders 2. Fractional marketing agency 3. Sports medicine company & consumer health 4. Coaches tired of manually managing bookings, follow ups, and client communications. 5. Real estate Agencies looking to scale operations without scaling headcount. 6. Content creators like podcasters looking to have a centralized project management and content hub created in Notion. If your Notion workspace is a mess, I'll restructure it into a clean, intuitive, and productivity driven system Let's create something that runs itself keeping you focused Notion, Notion workspace setup, Notion dashboard, Notion CRM, Notion project management, Notion SOPs, Notion templates, Notion database, Notion workflow automation, AI automation, Claude code integration, Openclaw setup, Zapier, Make, Notion Architect, Notion + Slack integrations, Fireflies, Google Calendar, Claude AI, Claude Cowork, Knowledge manage

Hi! I’m a Creative Virtual Assistant and Canva Designer who helps business owners and brands create clean, on-brand visuals while staying organized behind the scenes. I support clients by combining creative design and administrative assistance, so you don’t need to hire multiple freelancers. What I can help you with: ✔️ Canva designs (social media posts, ads, menus, presentations) ✔️ Social media content support & basic management ✔️ Visual content planning & branding consistency ✔️ Administrative & operations support ✔️ Content organization and file management I’ve worked with food & beverage brands, small businesses, and personal brands, creating clean, on-brand visuals and handling daily tasks with attention to detail. Why clients like working with me: • Easy to work with and detail-oriented • Clean, professional visual output • Organized and reliable support • Canva-expert and quick turnaround If you’re looking for someone who can handle both creative and admin tasks, I’d love to work with you. 📩 Let’s talk about how I can support your business.

𝐌𝐨𝐬𝐭 𝐚𝐬𝐬𝐢𝐬𝐭𝐚𝐧𝐭𝐬 𝐰𝐚𝐢𝐭 𝐭𝐨 𝐛𝐞 𝐭𝐨𝐥𝐝 𝐰𝐡𝐚𝐭 𝐭𝐨 𝐝𝐨. 𝐈 𝐧𝐨𝐭𝐢𝐜𝐞 𝐰𝐡𝐚𝐭'𝐬 𝐦𝐢𝐬𝐬𝐢𝐧𝐠 𝐛𝐞𝐟𝐨𝐫𝐞 𝐲𝐨𝐮 𝐝𝐨. If you're a founder, startup owner, or executive whose operations are moving faster than your ability to keep everything from slipping, I'm the person your business has been missing. I'm Amara, a Virtual & Executive Assistant specialising in operations support, administrative management, inbox management, and calendar scheduling. I work with busy founders and executives who need things fully owned and followed through, not just started and handed back. I don't need perfect instructions. I need to understand your goals, and then I get to work making sure nothing falls through the cracks, deadlines are met, and your business keeps moving even when you're focused elsewhere. Here’s how I can help you remove the overwhelm and keep your business running smoothly: ✅ Inbox & Email Management I organize, prioritize, and respond on your behalf, reducing response delays, clearing mental clutter, and setting up systems that keep your inbox working for you, not against you. ✅ Calendar & Scheduling Conflict-free bookings, seamless time-zone coordination, and proactive reminders that protect your time and eliminate no-shows. ✅ Operations & Admin Support This is where I live. Tracking tasks, maintaining CRMs, following up with teams, supporting client onboarding, I keep your business running quietly in the background so you don't have to think about it. ✅ Project & Client Coordination I keep projects moving and people accountable. Deadlines get met, clients feel taken care of, and nothing waits on you unless it genuinely needs to. ✅ Research, Data Entry & Lead Generation Accurate research, clean data, and targeted lead lists that actually fuel your pipeline rather than just sitting in a spreadsheet. ✅ Personal Assistance & Lifestyle Support From managing personal appointments, coordinating vendors, and handling personal correspondence, to travel bookings and event planning, I take care of the personal side of your life so your mental energy stays where it matters most. ✅ ADHD-Aware, Low-Friction Support I work especially well with founders and executives who feel mentally overloaded or behind, even when things look fine on the outside. I build workflows and check-ins that create momentum without pressure or micromanagement. What a client says: "Amara reduced our email response time by nearly half and gave us a system we still use today. Her scheduling workflows saved me at least 5 hours weekly. She also built a custom Airtable CRM that stopped leads from slipping through the cracks. She is highly dependable and proactive." -- Matthew, Startup Founder Tools I work with: Google Workspace · Microsoft Office · Airtable · HubSpot · ClickUp · Asana · Notion · Trello · GoHighLevel · Zapier · Make · Calendly · Slack · Zoom · Canva I adapt quickly to new tools and integrate smoothly into existing systems. My working style: ✔ Calm, clear communication that reduces back-and-forth ✔ Proactive, I bring solutions, not just status updates ✔ Long-term partnership mindset focused on outcomes, not just tasks ✔ Structure and accountability without pressure or micromanagement Ready to get your time back? I work best with founders and executives who want one reliable person to fully own their operations, not just complete isolated tasks. If that's you, click “𝗜𝗻𝘃𝗶𝘁𝗲 𝘁𝗼 𝗝𝗼𝗯” or “𝗛𝗶𝗿𝗲 𝗠𝗲.” and let's hop on a quick call to see how I can best support you. Virtual Assistant, Executive Assistant, Personal Assistant, Communications, Email Communications, Email Support, Personal Administration, Appointment Scheduling, Scheduling, Tech-Savvy Virtual Assistant, Inbox Management, Email Management, Calendar Management, Google Workspace, Trello, Asana, Clickup, Calendly, ADHD Virtual Assistant, Project Management, Data Entry, Reliable Virtual Assistant, Appointment Scheduling, Operations Support, Operations Virtual Assistant, ADHD Support, Accountability Partner, Tech-Savvy Admin Support, Data Entry, Administrative Assistant, Lead Generation.

I manage day-to-day business operations and CRMs, build workflow automations, and provide Executive Assistant support for busy professionals. Is your inbox overflowing, calendar packed, CRM unorganized, or your business operations break the moment you step away? You’re not overwhelmed, you’re unsupported. That’s where I help. I support busy founders, CEOs, coaches, consultants, startups, agencies, and growing businesses who need a reliable Executive Assistant for ongoing operational support so they can focus on growth. I’m Esther, a proactive Executive Assistant and Workflow Automation Specialist with 4+ years of experience providing extensive administrative support and virtual assistance. I’ve supported 7+ founders, coordinated 200+ meetings, built 20+ workflow automations using Zapier, Make, and n8n, and managed multiple CRM systems saving teams 1200+ hours a year. Here’s a recent client’s experience working with me: ⭐️⭐️⭐️⭐️⭐️ “Esther was a pleasure to work with. She helped clean and organize my email inbox efficiently, sorting, categorizing, and filtering messages just as requested. She’s detail-oriented, communicates clearly, and works independently. I’m really happy with the results and would definitely work with her again.” Here’s how I support your business as your Executive Assistant: ✅ Executive Assistant, Administrative Support & Virtual Assistance : Inbox management, email organization, calendar management, scheduling, meeting coordination, travel planning, document preparation, data entry, and reliable day-to-day Executive Assistant support. Here’s how I support your business as your Executive Assistant managing your CRM: ✅ CRM Management & Pipeline Support: Full CRM management and administration, pipeline updates, lead tracking, contact cleanup, data hygiene, and client onboarding using HubSpot, GoHighLevel, or Airtable. Your CRM should drive growth, not create more work, I keep it accurate, structured and actionable. Here’s how I support your business as your Executive Assistant building workflow automations: ✅ Workflow Automation & Business Operations: Building workflow automations using Zapier, Make, or n8n to remove repetitive tasks, plus SOP creation, process documentation, and operations support that keeps your business running without you being the bottleneck. ✅ Project & Task Coordination Task tracking, deadline management, and team coordination using ClickUp, Notion, Asana, Trello, or Monday, keeping projects, clients, and priorities aligned. ✅ File & Document Management Organized, easy-to-find records and documentation so nothing gets lost. Tools I work with: Google Workspace | Microsoft 365 | Slack | Zoom | Calendly | ClickUp | Notion | Asana | Trello | Monday | HubSpot | GoHighLevel | Airtable | Salesforce | Zapier | Make | n8n | ChatGPT | Claude I adapt quickly to new tools and systems. I don’t just complete tasks, I anticipate problems, follow up without being asked, and build structured CRMs and workflow automation systems that keep your business moving even when you’re not looking. If you’re looking for a proactive Executive Assistant who can improve your daily business operations, inbox and calendar management, CRM management, and workflow automation with minimal oversight… Send me a message or invite me to your job. Best, Esther Executive Assistant, CRM Management, & Workflow Automation Specialist.