Hire the Best Executive Assistants

Most virtual assistants wait for instructions. I diagnose what's broken, build the system, and use AI to make it run without you. I'm an Operations & AI Systems Specialist with 10+ years supporting nonprofits, founders, and service-based businesses. My work sits at the intersection of executive support, operations architecture, and AI-powered workflow automation. What I actually do: ✦ Build project management ecosystems in Notion that give your team centralized visibility and eliminate the 'where are we?' problem ✦ Design AI-assisted inbox and communications systems that reduce manual handling by 30–50% ✦ Map and automate repetitive workflows using Zapier and AI tools — so work gets done even when no one is manually pushing it ✦ Create SOPs, documentation, and operational playbooks your team can actually follow I work best with: — Nonprofit founders and coaches who are drowning in back-office chaos — Service businesses where operations are held together with duct tape and good intentions — Leaders who want a strategic operations partner, not just someone to delegate tasks to Not a fit if you: — Need someone to follow instructions without thinking — Want the cheapest option over the most effective solution Tools I use daily: Notion · Google Workspace · Zapier ChatGPT/Claude · Canva · Asana · Go High Level · Follow Up Boss CRM Top Rated on Upwork | 100% Job Success Score If your operations feel scattered and you're ready for someone who can architect real solutions, not just check boxes, let's connect.

​I help founders, solopreneurs and coaches with ADHD build automated workflows, streamline client onboarding, and automate manual processes using Monday, GoHighLevel, Airtable, N8N, Zapier, and Make, so you focus on scaling you business. With tools like Monday, GoHighLevel, Make, Zapier, and Airtable, I build custom dashboards, automate repetitive tasks, and connect your apps into one smooth system. I help you cut repetitive tasks and create a structure that truly supports your business. 🎁What You Gain ✅ Custom Airtable and Monday setup tailored to your business needs ✅ Automated Onboarding & Client Intake – Onboard clients and trigger workflows instantly ✅ CRM Automation – Keep your pipeline updated without lifting a finger ✅ Operations Automation – Connect your tools into one clear system using N8N, Zapier or Make. ✅ Control and Clarity – No more tech overwhelm, just reliable, well-documented systems I help you turn your tools into a smooth-running command center. Beyond connecting apps, I build automated workflows that reduce errors, save time, and keep things moving even when you're offline. From setting up Monday boards, Airtable bases, and automating flows with N8N, Zapier and Make, I create systems that eliminate confusion and bring everything into one place. Services I Offer: 🍀 Monday Setup, Dashboards & Automations 🍀 CRM Automation using Airtable, Monday, N8N, Zapier, and Make 🍀 Automated Client Onboarding & Intake 🍀 Task Automation across teams and projects 🍀 Custom Dashboards for visibility and control 🍀 Lead Management / Funnels with full tracking 🍀 Business Process Automation for daily workflows 🍀 System Optimization & Workflow Automation 🍀 N8N, Make and Zapier Automation for app-to-app connections 🍀 Airtable Automation for databases, forms, and views 🍀 N8N, Zapier and Make Expert support for advanced workflows 🍀 Operations Automation to reduce manual tasks 🍀 No-Code Tools that are easy to use and save time Why Clients Like Working With Me As a Monday Expert, Airtable Builder and Workflow Automation Specialist, I: ⭐Audit your current systems (Monday, Airtable & more) and understand your workflow before lifting a finger ⭐Ask the right questions to make sure your setup fits your workflow ⭐Test every workflow (especially in Monday, Airtable, Zapier, and Make) before handoff ⭐Document everything, so you're not lost after delivery ⭐Offer ongoing support and maintenance as your business grows These tools can be transformed into a command center that works round the clock for your business. Whether you need a new Monday or Airtable setup, a smarter version of your current system, or better automations for your business, I’m ready to step in and build a workflow tailored to your needs. 📩 Ready to streamline your business operations and grow your revenue? Send me a direct message here on Upwork, or click the “Invite to Job” button. Let’s create a command center that runs on autopilot and grows your business.

Most Executive Assistants and Remote Virtual Assistants manage your inbox, calendar, project management, research and data entry. I manage the gap between where your business is and where it needs to be as a Remote Executive Assistant and Chief of Staff partner who builds the systems, structures, and operational infrastructure that let founders and CEOs operate at the level they're actually at. If your business is moving fast and your back-end hasn't kept up, that's where I work. Executives don't need another person to manage. They need someone who manages themselves, moves fast, builds systems that run without supervision, and surfaces updates before they're asked for. That's the standard I hold myself to, and it's what every principal I've worked with has come to rely on. WHAT I'VE DELIVERED 📌 Rebuilt a full communication infrastructure from zero. 1 SOP, response times normalized in 2 weeks, zero failures since go-live. 📌 Cut response time from 3+ days to same-day (70%+ faster) at-risk renewals recovered within 30 days, no added headcount. 📌 Eliminated 100% of scheduling conflicts across a multi-executive calendar. zero conflicts since implementation, runs without manual intervention. 📌 Delivered SOPs across 4+ engagements, teams ran independently within 2–3 weeks of handoff. Zero rework required. WHERE I OPERATE →Never miss a high-value message again. inbox management, email triage, inbox zero, priority filtering, response drafting, confidential handling →No more double-bookings or time zone failures. calendar management, cross-time zone scheduling, conflict resolution, meeting prep, executive briefings →Operational infrastructure that scales with you. ClickUp, Asana, Notion, Monday, Trello, project management, deadline tracking, team accountability, workflow automation Processes that run without you in the room. SOP creation, process architecture, documented repeatable systems built for independent execution →Client pipelines that close without falling through the cracks. CRM management, HubSpot, Airtable, pipeline tracking, relationship follow-up →Executive and Chief of Staff support at strategic altitude. research, stakeholder communication, document preparation, data management, and administrative support. WHO I WORK WITH Executives, Founders, and CEOs running companies between $1M and $20M in revenue who have outgrown reactive management and know it. You're probably CC'd on threads you shouldn't be, manually chasing things that should be automated, and saying yes to meetings that shouldn't exist. Your inbox is a liability. Your calendar doesn't reflect your actual priorities. And somewhere in your operation, a process is breaking down due to a delay; you'll find out about it after it costs you. WHAT CLIENT SAYS ABOUT MY APPROACH TO WORK "Adenike completed a very strong trial week and demonstrated excellent communication, organization, attention to detail, and operational awareness throughout the process. She was proactive, thoughtful, receptive to feedback, and handled tasks with professionalism and structure. I appreciated her consistency, honesty, and ability to think critically about backend operations and workflow organization. Looking forward to continuing our work together!" "Very happy with Adenike! Great work ethic, initiative, and passion to make my vision come to life! Would highly recommend her to anyone who values communication and quality work that actually gets your brand!" "Adenike is a pleasure to work with. She is very attentive and eager to deliver the vision. She is quick to learn and takes initiative on tasks, and is also very responsive. Would definitely recommend!" If you need a strategic Executive Assistant who thinks about your operation before you brief them. Let's talk. TOOLS I BUILD WITH Google Workspace | Microsoft 365 | ClickUp | Asana | Notion | Monday | Trello | Airtable | HubSpot | Zapier | Slack | Microsoft Teams | Calendly | Zoom If your inbox, calendar, or operations are breaking down faster than you can fix them, send me a message today. Tell me where it's falling apart.

Your to-do list is full. Your inbox never stops. And the work that actually grows your business? It keeps getting pushed to tomorrow. That's the problem I fix. I'm Chiamaka Martha, a Top-Rated Executive Virtual Assistant and Administrative Support specialist. I handle the tasks that eat your day so you can spend your time on the things only you can do. Think of it this way: right now, someone needs to reply to that email. Someone needs to update that calendar. Someone needs to chase that deadline and write that report. That someone is me, your dedicated Executive Assistant, not you. Founders and CEOs I work with get back 10 to 15 hours every single week, through inbox management, tight calendar management, and systems that stop things from falling through the cracks. Here is what I take off your plate: Inbox, calendar, and communications — Email management and inbox zero systems — Calendar management and appointment setting — Travel planning and itinerary coordination — Executive communications written in your voice Operations and project support — Project management and deadline tracking — Task coordination across teams and clients — Data entry, research, and document management — SOP writing and workflow documentation AI-powered virtual assistance — AI-assisted research using ChatGPT, Notion AI, Gemini — Meeting summaries and action item tracking — AI content drafting and message writing Customer and business support — Customer service inbox and response management — On-brand replies that protect your reputation — Personal assistant support for busy executives — Day-to-day business support for growing teams Tools I use every day: Gmail Google Workspace Google Calendar ClickUp Notion Slack Microsoft Office Microsoft Excel ChatGPT Notion AI Zapier Jira Canva Obsidian. Here is the difference between most virtual assistants and me: I do not wait to be told. If I see something about to go wrong, I say so before it breaks. If there is a faster way to do something, I build it. That is what proactive executive support actually looks like, and it is the standard I hold myself to for every client. Whether you need a remote executive assistant, a reliable online personal assistant, or an AI-powered virtual assistant who can handle everything from inbox management to project coordination, you are in the right place. Send me a message and tell me which task is taking up the most time in your week. I will reply fast and tell you exactly how I would handle it as your dedicated virtual assistant. Warm Regards, Chiamaka Martha

I plan luxury travel, events, and provide executive support for busy professionals, founders, and private clients. 12+ years in international hospitality and high-end client management. 500+ itineraries and events delivered with full coordination from start to finish. 💼 WHAT I CAN DO FOR YOU ✈️ Luxury Travel Planning -Custom itineraries (Italy, Europe & worldwide) -Honeymoon planning tailored to each couple (romantic stays, unique experiences, seamless logistics) -Villa bookings, yachts, private drivers & exclusive experiences -Hard-to-get restaurant reservations -Multi-country logistics & full trip coordination 👉 Every trip is designed from scratch around you, not from templates. 🎯 Event Planning & Coordination -Corporate retreats -Destination events -Private celebrations -Venue sourcing -Vendor management -Timeline & logistics -Guest experience 🧠 Executive & Personal Support -Calendar, scheduling & priority management across time zones -Full travel coordination (planning, changes, real-time support) -Research, bookings & supplier sourcing -Vendor communication, negotiation & follow-ups -Project, operations & workflow management ➕ Additional support -Social media assistance (content planning, posting, coordination) -Inbox & stakeholder communication management -Personal/lifestyle assistance (errands, reservations, special requests) -Presentation, reports & document preparation -Client & guest experience management 📊 RESULTS & EXPERIENCE 12+ years in luxury hospitality Worked in Italy, Iceland, Australia, USA, Dubai 500+ travel itineraries & events planned Clients include CEOs, entrepreneurs & high-net-worth individuals ⚡ HOW I WORK Fast communication Clear updates (no unnecessary back-and-forth) High attention to detail Proactive problem-solving 💰 SERVICES YOU CAN BOOK -Luxury Travel Consultation (60 min) -Custom 3–5 day itinerary -Full trip planning (including honeymoons) -Event planning consultation -Executive support (hourly or ongoing) 🎯 WHO I WORK WITH Clients who: -value their time -want things done properly -prefer one person managing everything If you need someone who can take full ownership of your travel, event, or operations, send me a message and let’s get started.

Executive Assistant for Startups | Operations Manager | Founder Support - I provide high-level Executive Assistant services, strategic Administrative Support, and hands-on Operations Support to startup founders, CEOs, and scaling online businesses who need structured calendar management, inbox management, project management, CRM management, workflow optimization, SOP creation, automation, and executive support to run efficiently and grow sustainably. Are you a startup founder, CEO, or online business owner scaling from early traction to structured growth? Is your calendar chaotic, inbox overflowing, team misaligned, and operations reactive instead of scalable? I don’t just provide executive assistance, I build operational infrastructure for founders who are scaling. I Work With: ▪︎Startup founders ▪︎Online education businesses ▪︎Digital agencies ▪︎Coaches & consultants ▪︎Service-based businesses ▪︎Lean remote teams Especially businesses moving from: Survival mode → Structured growth $100k–$1M revenue range Founder-led chaos → Process-driven operations MY CORE SERVICES Founder-Level Executive Support: ⮕Strategic calendar management ⮕Priority alignment with business goals ⮕Inbox management with decision filtering ⮕High-level stakeholder communication ⮕Travel & meeting coordination Your time becomes protected and intentional. Operations Systems & Workflow Optimization ⮕ClickUp workspace architecture ⮕Workflow optimization & automation ⮕SOP creation & process documentation ⮕KPI dashboards & reporting structures ⮕Task & deadline management systems I turn scattered tasks into structured execution. CRM & Client Operations Management ⮕CRM setup & pipeline management ⮕Lead tracking & follow-up automation ⮕Customer support workflows ⮕Database organization ⮕Revenue tracking support Your backend becomes organized, measurable, scalable. TOOLS I WORK WITH: ▪︎Google Workspace ▪︎ClickUp (workspace build-outs & optimization) ▪︎Trello ▪︎Monday ▪︎Asana ▪︎CRM systems ▪︎Automation tools ▪︎Project management platforms ▪︎Slack I don’t just use tools, I build systems inside them. RESULTS I HAVE ACHIEVED: ✔ Reduced executive email overload by 60% within 30 days ✔ Eliminated scheduling conflicts through structured calendar systems ✔ Built ClickUp operations hub from scratch for growing teams ✔ Documented scalable SOP libraries ✔ Improved team task completion rates through workflow optimization ✔ Reduced operational bottlenecks WHY YOU NEED ME: Most Executive Assistants manage tasks. I manage operations. Most Administrative Assistants wait for instructions. I anticipate bottlenecks and build systems before they break. Most Operations Support roles stay reactive. I create proactive operational structure. If This Sounds Familiar… You’re the bottleneck in your own business. Your team constantly asks you for clarification. Your ClickUp or project management tool is messy. Your CRM is underused. Your processes live in your head. Then we should talk. You need a Founder’s Right Hand who understands executive support, project management, CRM management, workflow optimization, and startup operations. If you're scaling and need structured operations, optimized workflows, and strategic executive support, click the "Invite to Job" button or send me a quick message. Let’s build the operational backbone your business needs to scale confidently.