Hire the Best Executive Assistants
in Vietnam

“She helped us go from messy operations to clear systems.” “Fast, reliable, proactive, and gets things done without being micromanaged.” "She understood my requirements well and helped me source and communicate with multiple factories. " Unlike many virtual assistants who only follow instructions, I help businesses organize, operate, and scale by taking ownership of products, operations, and workflows. I don’t just assist — I manage, coordinate, and execute so things actually move forward. If something isn’t working, I DON'T WAIT ! I follow up, fix it, and improve the process until it does. Because here’s the truth: When you work with me, your operations become my responsibility. ✅ What I Do Best • Product & item management for wholesale businesses • Daily operations & admin support • Factory sourcing & supplier coordination • Virtual assistance for photographers & creative teams 📌 Experience Highlights • Managed large product catalogs (SKUs, pricing, updates, item setup) • Supported wholesale workflows: invoices, PO, packing slips & coordination • Worked directly with sourcing factories and suppliers in Vietnam & Asia • Acted as Operations / CEO Assistant for fast-growing startups • Supported photographers with bookings, scheduling, client communication & file management 🧩 I Specialize In 1. Product Management (Wholesale) • Item setup & maintenance • SKU, pricing & product data management • Product updates & coordination with suppliers 2. Operations & Admin Support • Invoices, PO, internal coordination • Cross-team communication & task follow-up • Process organization & documentation 3. Sourcing & Supplier Coordination • Factory sourcing & communication • PO tracking & production follow-ups • Quality, timelines & logistics support 4. Virtual Personal Assistant • Booking & scheduling • Client emails & coordination • File, drive & delivery management 🌍 Background With experience across photography, F&B, wholesale, and startups, I bring a strong operational mindset and hands-on execution to every project. I’ve worked closely with founders and teams in fast-paced environments, where clarity, speed, and accountability matter. Currently working independently, I focus on helping businesses run smoother, scale smarter, and free up their time. If you’re looking for someone who doesn’t need constant supervision and actually thinks ahead, let’s talk. Click “Invite” or send me a message — I respond quickly, clearly, and professionally. — Ha

Hi, I'm Thu — the systems brain and strategic engine behind successful teams. For over 7 years, I've built clarity-first operations systems for rising names in e-commerce, education, and coaching, including jung skin (Germany), AB StartUp Coach (Australia), and Vinschool (Vietnam). Most founders find me when they're drowning in busywork and scattered tools. I bring order to the chaos. I don't just build systems or string apps together. I take the time to understand what makes your business tick, where your team's headed, and how you like to work. My goal is to protect your decision-making capacity by clearing out guesswork, knowledge trapped in people's heads, and repetitive manual work. I'm AI-first in how I work. Using tools like Claude, Gemini, and OpenAI, I build things that hold up as you grow: a Make workflow that runs itself, a Notion workspace the team actually opens, or an AI agent that takes busywork off your plate. The tool is never the point. The result is. 💡 THE ROI I BRING TO MY CLIENTS: - Overwhelmed CEO inboxes: Cut inbox reply times from 2-3 days to under 6 hours by building a Gmail-to-Notion command center that surfaces only what needs your reply. - Bottlenecks in finance & hiring: Killed hours of manual data entry. I build AI agents that read incoming invoices and recruitment emails and log them straight into your system, no hand-keying needed. - Lost files & slow onboarding: Turned a chaotic 700GB Google Drive into a clean, self-maintaining knowledge hub, so the team stops losing hours hunting for files and new hires ramp fast. - Clients stalling at onboarding: Took onboarding from 60% to 100% completion by designing intuitive, low-maintenance Notion CRMs built around how the team really works. - Lost time on repetitive tasks: Saved 10-15 hrs/week by mapping out your real business processes and automating workflows so your team can focus on growth instead of maintenance. 🧩 MY CORE CAPABILITIES: - Strategic Operations Management: Mapping your sales pipelines, CRMs, and fulfillment trackers so nothing slips through the cracks. - AI-Powered Workflow Automation: Using AI and Make to connect your apps and automate the heavy, repetitive work (like turning a new quote into a ready-to-go project). - Workspace OS Architecture: Setting up complete Notion, ClickUp, Asana, and Airtable systems your team will use, not abandon. - Knowledge Management: Documenting clean SOPs and building internal wikis so your business scales on systems, not individual knowledge. 🛠️ TOOLS I BUILD WITH: Notion | Make | Claude AI & Gemini | ClickUp & Asana | Shopify | Zapier | Google Workspace | OpenAI API 🤝 HOW WE START: 1. Click INVITE to bring me into your job. 2. Once accepted, we jump on a quick call. 3. We map your scope, define what success looks like, and pinpoint where the quickest operational ROI is. If you want an ops partner who builds for the long game, not just someone who clears today's to-do list, hit INVITE and let's map your first system.

✦ You didn’t start your business to answer emails all day. But I did. ✦ Still spending your day buried in emails, admin tasks, and to-dos that never end. You’re not alone and don’t have to do it all alone. I’m Lai, a Virtual Assistant & Project Coordinator from Vietnam with nearly 10 years of experience in the banking industry, specializing in administrative support, client service, and back-office operations. I help business owners reduce overwhelm, stay organized, and deliver a better customer experience — while also keeping projects on track and teams aligned. I provide professional support in: ➤ Responding to customer messages (email, chat, social media) ➤ Inbox and calendar management ➤ Order tracking, scheduling, and simple reporting ➤ After-sales care and follow-ups ➤ File organization and communication tracking ➤ Project coordination and team communication (assigning tasks, setting deadlines, monitoring progress) ➤ Process improvement and workflow setup to streamline operations ➤ Vendor and supplier coordination to ensure smooth collaboration ➤ Project reporting and dashboards for clarity and accountability ✦ What makes me different? I’m not just here to complete tasks but to make your life easier. I care about your business, your customers, and your time. I bring structure, proactivity, and warmth into everything I do. Beyond administrative support, I also bring project management skills — structuring tasks, aligning teams, and ensuring projects move forward on time and within scope. You’ll never have to explain something twice, and you’ll never have to wonder if it’s getting done. You’ll never have to explain something twice, and you’ll never have to wonder if it’s getting done. Let’s build a workflow that works for you — with trust, clarity, and a touch of calm. Message me today, and let’s start creating breathing room during your busy day.

Hi, I’m Hera, I am Vietnamese and currently based in Taiwan, pursuing a Bachelor’s degree in International Business Administration. Before this, I spent over seven years working in Vietnam and Singapore, I’ve worn many hats from managing an online brand store to handling administrative and assistant and medical coordinator roles. These experiences taught me how to streamline daily operations like scheduling, proofreading, website translation, calendar management, travel planning, and customer service coordination. Working in multicultural environments also sharpened my adaptability, multitasking, and communication skills. Plus, with fluency in English and conversational Chinese, I can confidently bridge communication across borders. If you’re seeking someone organized, proactive, and genuinely excited to contribute, I’d be happy to join forces and make things happen together! Core Skills & Competencies - Data & Email Management - Calendar & Schedule Management - Research & Web Research - Customer Coordination - English ↔ Vietnamese Translation - Virtual Assistance - Social Media Management & Marketing - Proficiency in Google Docs & Microsoft Office Suite - Proofreading - Video Transcription - Product Sourcing from China Platforms (Alibaba, 1688, Taobao, etc.)

Most brands post content — but struggle to turn views into real engagement, leads, or conversions. I help fix that. I’m Lucy Pham, a Top Rated Social Media Growth Strategist with 5+ years of experience turning short-form content, social media strategy, and Meta Ads into measurable growth. 💡 More than just theory, I practice what I preach. Beyond managing client campaigns, I am a hands-on creator who has built an organic community of 11K+ followers on TikTok and grown a Facebook Group to 175K+ highly engaged members. I deeply understand how platform algorithms work, what drives audience psychology, and how to replicate that community-led success for your business. 🎯 What I help you achieve: → Turn ideas into scroll-stopping content → Improve watch time, engagement, and retention → Build content systems that support brand awareness, traffic, and conversions → Create content that looks good and performs 🎬 My approach focuses on: → Strong hooks in the first 3 seconds → Storytelling that keeps viewers watching → Content aligned with your business goals → Platform-native formats instead of random trends 📈 Results: → 1.2M+ organic views for The Rike Inc (USA). → 500K+ combined reach across real estate, coaching, beauty, and wellness campaigns. → 3x turnover growth support for HDCenter Spa (Vietnam). → Content used for both organic growth and paid ads. 🚀 Services: → TikTok, Instagram Reels, Facebook Reels, and YouTube Shorts strategy → Community building and Facebook Group engagement growth → Short-form video content creation and editing → Social media growth systems and content calendars → UGC-style and performance-focused content → Meta Ads creative support and campaign optimization 🛠 Platforms & tools I’ve worked with: → Facebook, Instagram, TikTok, YouTube Shorts, LinkedIn → Meta Business Suite, Meta Ads Manager, TikTok Ads Manager → Canva, CapCut, Adobe Premiere, ChatGPT, Notion, Google Analytics If you’re looking for a strategist who doesn't just talk engagement but actually builds thriving communities every single day — let’s talk.

Hi there, and welcome to my profile 💙 Are you looking for a reliable 𝐕𝐢𝐫𝐭𝐮𝐚𝐥 𝐀𝐬𝐬𝐢𝐬𝐭𝐚𝐧𝐭 / 𝐏𝐫𝐨𝐣𝐞𝐜𝐭 𝐌𝐚𝐧𝐚𝐠𝐞𝐫 who can support your business operations, manage projects, and keep your business running smoothly? I’m a native Vietnamese speaker with strong English skills, currently based in Asia and flexible with US/EU time zones. With 𝟗+ 𝐲𝐞𝐚𝐫𝐬 𝐨𝐟 𝐞𝐱𝐩𝐞𝐫𝐢𝐞𝐧𝐜𝐞 across finance, accounting, operations, project management, and business support, I help businesses improve workflows, reduce costs, and deliver projects on time. My solid background in 𝐟𝐢𝐧𝐚𝐧𝐜𝐢𝐚𝐥 𝐚𝐜𝐜𝐨𝐮𝐧𝐭𝐢𝐧𝐠, including analysis, budgeting, pricing, invoicing, bookkeeping, enables me to support informed decision-making and effective cost control. I’ve also 𝐥𝐢𝐯𝐞𝐝 𝐚𝐧𝐝 𝐰𝐨𝐫𝐤𝐞𝐝 𝐢𝐧 𝐄𝐮𝐫𝐨𝐩𝐞 𝐟𝐨𝐫 𝐬𝐞𝐯𝐞𝐫𝐚𝐥 𝐲𝐞𝐚𝐫𝐬, which allows me to communicate effectively and adapt to international, cross-cultural working environments. With 𝟓+ 𝐲𝐞𝐚𝐫𝐬 𝐨𝐟 𝐞𝐱𝐩𝐞𝐫𝐢𝐞𝐧𝐜𝐞 as a Project Manager, I bring “𝐭𝐡𝐞 𝐫𝐢𝐠𝐡𝐭 𝐦𝐢𝐧𝐝𝐬𝐞𝐭, 𝐬𝐤𝐢𝐥𝐥𝐬𝐞𝐭, 𝐚𝐧𝐝 𝐭𝐨𝐨𝐥𝐬𝐞𝐭” to manage projects end-to-end, ensuring deadlines, budgets, and deliverables are met. I’ve also worked as an Executive Assistant for 5+ years, supporting entrepreneurs and business owners, CEO, CFO in managing operations, priorities, and improving overall efficiency. I focus on business operations, process improvement, and working across teams to keep things running smoothly. I don’t just complete tasks. I look at how things work, spot gaps, and turn ideas into clear, practical actions to make projects move forward efficiently. 𝐎𝐯𝐞𝐫 𝐭𝐡𝐞 𝐲𝐞𝐚𝐫𝐬, 𝐈’𝐯𝐞 𝐬𝐮𝐩𝐩𝐨𝐫𝐭𝐞𝐝: • End-to-end project and operations management, from strategic planning through execution. • E-commerce management & customer support • Market research, data analysis & startup operations • Logistic coordination, Sourcing, procurement & supplier management (Alibaba, Etsy, Amazon, Shopify, Globalsources, and Shopee...) • Bookkeeping, Financial analysis & tracking, invoicing, reporting & cost control (Misa, QuickBooks, Easybill, Qonto) • CRM management & data organization 𝐓𝐨𝐨𝐥𝐬 & 𝐏𝐥𝐚𝐭𝐟𝐨𝐫𝐦𝐬 𝐈 𝐰𝐨𝐫𝐤 𝐰𝐢𝐭𝐡: • Google Workspace, Microsoft Office (Excel, Word, PowerPoint, Outlook) • Project Management: Trello, Asana, ClickUp, Notion • CRM: Zoho CRM, Monday CRM, Bitrix24 • Communication: Slack, Zoom, Meet • Tools: ChatGPT, Gemini, Deepseek, Canva, CapCut, ElevenLabs, PixVerse • Travel & Booking Systems: Amadeus 1A, Bookingdotcom, Airbnb, airline platforms, Tripdotcom, Agoda. I am detail-oriented, proactive, good at solving problems and comfortable working in fast-paced, remote environments. I adapt quickly to new tools and systems, and I focus on delivering accurate, high-quality work. If you’re looking for a Virtual Assistant, Business Support Specialist, or Project Coordinator who can take ownership and help your business grow, I’d be happy to support your project and strong team. Thank you for being so interested in my profile.