Hire the Best Executive Assistants
in Vietnam

“She helped us go from messy operations to clear systems.” “Fast, reliable, proactive, and gets things done without being micromanaged.” "She understood my requirements well and helped me source and communicate with multiple factories. " Unlike many virtual assistants who only follow instructions, I help businesses organize, operate, and scale by taking ownership of products, operations, and workflows. I don’t just assist — I manage, coordinate, and execute so things actually move forward. If something isn’t working, I DON'T WAIT ! I follow up, fix it, and improve the process until it does. Because here’s the truth: When you work with me, your operations become my responsibility. ✅ What I Do Best • Product & item management for wholesale businesses • Daily operations & admin support • Factory sourcing & supplier coordination • Virtual assistance for photographers & creative teams 📌 Experience Highlights • Managed large product catalogs (SKUs, pricing, updates, item setup) • Supported wholesale workflows: invoices, PO, packing slips & coordination • Worked directly with sourcing factories and suppliers in Vietnam & Asia • Acted as Operations / CEO Assistant for fast-growing startups • Supported photographers with bookings, scheduling, client communication & file management 🧩 I Specialize In 1. Product Management (Wholesale) • Item setup & maintenance • SKU, pricing & product data management • Product updates & coordination with suppliers 2. Operations & Admin Support • Invoices, PO, internal coordination • Cross-team communication & task follow-up • Process organization & documentation 3. Sourcing & Supplier Coordination • Factory sourcing & communication • PO tracking & production follow-ups • Quality, timelines & logistics support 4. Virtual Personal Assistant • Booking & scheduling • Client emails & coordination • File, drive & delivery management 🌍 Background With experience across photography, F&B, wholesale, and startups, I bring a strong operational mindset and hands-on execution to every project. I’ve worked closely with founders and teams in fast-paced environments, where clarity, speed, and accountability matter. Currently working independently, I focus on helping businesses run smoother, scale smarter, and free up their time. If you’re looking for someone who doesn’t need constant supervision and actually thinks ahead, let’s talk. Click “Invite” or send me a message — I respond quickly, clearly, and professionally. — Ha

Hi, I'm Thu — the systems brain and strategic engine behind successful teams. For over 7 years, I've built clarity-first operations systems for rising names in e-commerce, education, and coaching, including jung skin (Germany), AB StartUp Coach (Australia), and Vinschool (Vietnam). Most founders find me when they're drowning in busywork and scattered tools. I bring order to the chaos. I don't just build systems or string apps together. I take the time to understand what makes your business tick, where your team's headed, and how you like to work. My goal is to protect your decision-making capacity by clearing out guesswork, knowledge trapped in people's heads, and repetitive manual work. I'm AI-first in how I work. Using tools like Claude, Gemini, and OpenAI, I build things that hold up as you grow: a Make workflow that runs itself, a Notion workspace the team actually opens, or an AI agent that takes busywork off your plate. The tool is never the point. The result is. 💡 THE ROI I BRING TO MY CLIENTS: - Overwhelmed CEO inboxes: Cut inbox reply times from 2-3 days to under 6 hours by building a Gmail-to-Notion command center that surfaces only what needs your reply. - Bottlenecks in finance & hiring: Killed hours of manual data entry. I build AI agents that read incoming invoices and recruitment emails and log them straight into your system, no hand-keying needed. - Lost files & slow onboarding: Turned a chaotic 700GB Google Drive into a clean, self-maintaining knowledge hub, so the team stops losing hours hunting for files and new hires ramp fast. - Clients stalling at onboarding: Took onboarding from 60% to 100% completion by designing intuitive, low-maintenance Notion CRMs built around how the team really works. - Lost time on repetitive tasks: Saved 10-15 hrs/week by mapping out your real business processes and automating workflows so your team can focus on growth instead of maintenance. 🧩 MY CORE CAPABILITIES: - Strategic Operations Management: Mapping your sales pipelines, CRMs, and fulfillment trackers so nothing slips through the cracks. - AI-Powered Workflow Automation: Using AI and Make to connect your apps and automate the heavy, repetitive work (like turning a new quote into a ready-to-go project). - Workspace OS Architecture: Setting up complete Notion, ClickUp, Asana, and Airtable systems your team will use, not abandon. - Knowledge Management: Documenting clean SOPs and building internal wikis so your business scales on systems, not individual knowledge. 🛠️ TOOLS I BUILD WITH: Notion | Make | Claude AI & Gemini | ClickUp & Asana | Shopify | Zapier | Google Workspace | OpenAI API 🤝 HOW WE START: 1. Click INVITE to bring me into your job. 2. Once accepted, we jump on a quick call. 3. We map your scope, define what success looks like, and pinpoint where the quickest operational ROI is. If you want an ops partner who builds for the long game, not just someone who clears today's to-do list, hit INVITE and let's map your first system.

💬 From Michael R: "I've worked with many Virtual Assistants before, but Lyn is on another level. Most VAs wait for instructions and only do what's asked. Lyn is different—she's proactive, resourceful, and always one step ahead. She doesn’t just complete tasks; she anticipates needs, streamlines workflows, and makes my life easier. She takes ownership of her work, meets every deadline without fail, and never leaves me wondering if something got done. Working with Lyn isn’t just hiring a VA—it’s gaining a true right-hand person who genuinely cares about my business."** — Michael R., CEO & Founder 🚀 Need a Virtual Assistant who doesn’t just ‘wait for instructions’ but actually takes initiative? That’s where I come in. ✅ Proactive & Resourceful – I don’t just do tasks; I anticipate needs, solve problems before they arise, and keep things running smoothly. ✅ Deadline-Driven & Ultra-Reliable – Your time is valuable, and I treat it that way. I never miss a deadline and always deliver on time. ✅ Tech-Savvy & Quick Learner – Need me to learn a new tool or system? I’ll figure it out fast, so you don’t have to waste time training me. ✅ Seamless Communication & Organization – From inbox management to scheduling, I keep everything structured, clear, and on track. ✅ All-In, Ready-To-Go Mindset – I’m not here to clock in and out—I’m here to help you succeed and make your workload lighter. What Sets Me Apart: 🔥 1) Unwavering Dedication – I’m fully committed to your success. I’m ready to put in 10-14 hours a day to ensure you achieve your desired results. Until you're satisfied, you won't pay a single cent. 🤝 2) Long-Term Partnerships – My goal isn’t just a one-time project; it’s about building a lasting relationship. That’s why my initial project fee is negotiable—because I care more about laying a strong foundation for an enduring partnership. ✅ 3) Realistic Expectations – I won’t promise magic, but I do promise my absolute best. I’ll always go the extra mile to meet your objectives and ensure you’re delighted with the outcomes. Let’s embark on this journey together and unlock the full potential of your business. Contact me today to discuss how we can achieve remarkable growth and build a prosperous future. 💬 Unless, as I mentioned before, you definitely don't have to pay me anything until you're satisfied. If you're interested in what I said, just send me a message—I'd be more than happy to offer some suggestions. 🚀 Nguyen Ly

Hi, I’m Hera, I am Vietnamese and currently based in Taiwan, pursuing a Bachelor’s degree in International Business Administration. Before this, I spent over seven years working in Vietnam and Singapore, I’ve worn many hats from managing an online brand store to handling administrative and assistant and medical coordinator roles. These experiences taught me how to streamline daily operations like scheduling, proofreading, website translation, calendar management, travel planning, and customer service coordination. Working in multicultural environments also sharpened my adaptability, multitasking, and communication skills. Plus, with fluency in English and conversational Chinese, I can confidently bridge communication across borders. If you’re seeking someone organized, proactive, and genuinely excited to contribute, I’d be happy to join forces and make things happen together! Core Skills & Competencies - Data & Email Management - Calendar & Schedule Management - Research & Web Research - Customer Coordination - English ↔ Vietnamese Translation - Virtual Assistance - Social Media Management & Marketing - Proficiency in Google Docs & Microsoft Office Suite - Proofreading - Video Transcription - Product Sourcing from China Platforms (Alibaba, 1688, Taobao, etc.)

✦ You didn’t start your business to answer emails all day. But I did. ✦ Still spending your day buried in emails, admin tasks, and to-dos that never end. You’re not alone and don’t have to do it all alone. I’m Lai, a Virtual Assistant & Project Coordinator from Vietnam with nearly 10 years of experience in the banking industry, specializing in administrative support, client service, and back-office operations. I help business owners reduce overwhelm, stay organized, and deliver a better customer experience — while also keeping projects on track and teams aligned. I provide professional support in: ➤ Responding to customer messages (email, chat, social media) ➤ Inbox and calendar management ➤ Order tracking, scheduling, and simple reporting ➤ After-sales care and follow-ups ➤ File organization and communication tracking ➤ Project coordination and team communication (assigning tasks, setting deadlines, monitoring progress) ➤ Process improvement and workflow setup to streamline operations ➤ Vendor and supplier coordination to ensure smooth collaboration ➤ Project reporting and dashboards for clarity and accountability ✦ What makes me different? I’m not just here to complete tasks but to make your life easier. I care about your business, your customers, and your time. I bring structure, proactivity, and warmth into everything I do. Beyond administrative support, I also bring project management skills — structuring tasks, aligning teams, and ensuring projects move forward on time and within scope. You’ll never have to explain something twice, and you’ll never have to wonder if it’s getting done. You’ll never have to explain something twice, and you’ll never have to wonder if it’s getting done. Let’s build a workflow that works for you — with trust, clarity, and a touch of calm. Message me today, and let’s start creating breathing room during your busy day.

🏆 Top Rated Upwork Freelancer 📈 Helping brands grow through short-form content, UGC, and social media strategy—including campaigns that reached 1.2M+ organic views—while providing reliable, cost-effective support that saves business owners time. ⭐ Hi, I'm Lucy Pham. I believe the best content feels authentic, tells a meaningful story, and helps businesses grow naturally. Over the past 5+ years, I've partnered with AI apps, SaaS startups, and consumer brands across the US, Europe, and Asia to create engaging short-form content and social media strategies that connect with the right audience. 🎯 What I can help you with ✅ Social Media Growth Strategy ✅ UGC & Short-Form Video Creation ✅ AI-Assisted Content Creation (ChatGPT, Gemini, Veo, Veed, CapCut) ✅ Creative Strategy & Content Planning ✅ TikTok, Instagram Reels, Facebook & YouTube Shorts ✅ Video Editing (Premiere Pro & CapCut) ✅ Creator Outreach & Community Growth ✅ Influencer & UGC Campaign Management ✅ Personal Brand Marketing 🎯 Brands I've worked with • ElyxaAI (South Africa) • BigVU (USA) • The Rike Inc. (USA) • Arla Foods (Denmark) • Bledina (France) • Varna Diabetes Milk (Sweden) 🎯 A few highlights 🏆 1.2M+ organic views on a client campaign 🏆 TikTok & Meta Creator with 32K+ followers 🏆 Worked with clients across the US, Europe, Asia, and Australia 🏆 Supported international brands connect with Vietnamese and Asian audiences through localized content and social media strategies. 🎯 My approach My approach starts with a deep understanding of your audience, allowing me to craft compelling stories that truly resonate. By strategically leveraging trends, I ensure your message stands out and drives meaningful engagement and results. Whether you're launching an AI product, growing a startup, or building a consumer brand, I'd love to be a reliable creative partner who helps make your marketing a little easier and your content more impactful.