Hire the Best Project Coordinators

I’m a Project Manager and Operations professional with over four years of experience managing projects, coordinating cross-functional teams, and keeping complex operations running efficiently. In my previous role, I managed an operational activity of approximately €500K per month while leading a team of five Project Coordinators. My responsibilities included project & strategy planning, stakeholder communication, resource coordination, KPI tracking, risk identification, process improvement, and ensuring projects were delivered on time. Today, I'm expanding my expertise by studying Construction Management while building and leading an international nonprofit organization focused on helping students and young professionals gain practical experience through volunteer projects, education, and community initiatives. This has strengthened my leadership, organizational, and problem-solving skills while giving me hands-on experience creating processes, coordinating remote teams, and managing multiple projects simultaneously. I enjoy bringing structure to fast-paced environments, improving workflows, and making sure nothing falls through the cracks. I'm proactive, highly organized, detail-oriented, and comfortable working independently with minimal supervision. My experience includes: • Project Coordination & Operations Management • Team Leadership & Cross-Functional Collaboration • Stakeholder & Client Communication • Meeting Coordination & Follow-ups • Project Planning & Task Tracking • KPI Reporting & Process Improvement • Resource Planning & Risk Management • Google Workspace, Microsoft Excel, ClickUp, Monday, Zoom, and other collaboration tools (I adapt quickly to new systems.) I'm a native French speaker and fluent in English, allowing me to work confidently with both French-speaking and international teams. I'm always eager to learn, take ownership, and contribute to projects where organization, communication, and execution make a real difference.

If you need someone who shows up, figures it out, and doesn't disappear when things get complicated — that's me. I'm a Top Rated Plus freelancer with 100% Job Success, $100K+ earned across 41 contracts, and 7,600+ hours on Upwork. Clients keep me long-term because I don't just complete tasks — I notice what's broken, flag it, and fix it before it becomes your problem. What I do: I specialize in operations coordination and virtual assistance for property management, CRM platforms, and remote teams. I keep workflows moving, vendors accountable, and nothing falls through the cracks. Where I've done it: Property management operations — dispatching contractors, tracking work orders end-to-end, coordinating with tenants and vendors, escalating urgent repairs, and reporting daily to ownership. I've handled everything from scheduling HVAC emergencies to chasing down unresponsive tenants across multi-channel outreach. CRM administration — at Pipeliner CRM I managed onboarding workflows, built automations, supported users, and handled marketing tasks. Seven years, still trusted by the same client. Process documentation & SOPs — I document what I do so it's repeatable, scalable, and doesn't live only in my head. How I work: I'm remote, independent, and reliable. I learn new software fast — my background in QA testing means I don't just use tools, I understand how they work and where they break. I flag problems early, communicate proactively, and I don't wait to be told what to do next. One client said it better than I can: "She delivered on actionable items within expectations and beyond, pointed out holes in our process that could be improved, and was always there when I needed her. HIRE HER. It would be your loss if you do not." If you're looking for someone to own a piece of your operations long-term — let's talk.

I help marketing teams and growing businesses improve execution by organizing workflows, coordinating projects, and strengthening communication across teams. If your projects feel disorganized, deadlines are hard to manage, or communication between team members and clients is inconsistent, the issue is often in how workflows are structured. I work at the intersection of operations and project coordination, supporting teams in managing tasks, aligning priorities, and ensuring projects move forward smoothly. With a background in engineering, I bring a structured, process-driven approach to marketing operations — identifying inefficiencies, improving systems, and helping teams operate with more clarity and consistency. I have experience supporting remote teams with: ⭐Project coordination and task tracking ⭐Marketing workflow organization ⭐Client and internal communication ⭐Calendar and deadline management ⭐Documentation and process structuring (Notion, Google Workspace) I’m comfortable working with tools like Slack, Notion, Google Workspace, and CRM systems, allowing me to integrate quickly into existing workflows and support fast-paced teams. My focus is not just on managing tasks, but on improving how projects are executed — so teams can deliver on time, stay aligned, and scale without chaos. 📌 I also offer consultations to review and optimize marketing workflows, project coordination, and team communication.

Hello, I’m Catalina, an Industrial Engineer specialized in Project Coordination, Customer Service, and Operations. Over the past years, I have successfully managed cross-functional projects across engineering, logistics, quality, and client services, ensuring timely delivery and alignment with business objectives. My experience includes coordinating international teams, developing KPIs, auditing data accuracy, and maintaining high standards of client communication and service. I thrive in dynamic environments that require efficiency, adaptability, and results-driven action. What I Offer: 🚀 Project & Operations Management • Project coordination & scheduling • Meeting & calendar management • Reporting & documentation 🤝 Client Services & Communication • Client communication & follow-up • Cross-functional collaboration • Problem-solving & analytical thinking ⏱️ Productivity & Professional Skills • Time management & prioritization • Quick learner • Adaptability under pressure If you’re looking for someone who can manage projects seamlessly, improve workflows, and strengthen client relationships, I’d be glad to connect. Let’s discuss how I can add value to your team and projects.

Hi! I’m Victoria Mendieta, a dedicated Client Success and Account Manager with over 10 years of experience supporting businesses through a combination of operational organization, client relationship management, and analytical thinking. I specialize in client onboarding, managing client relationships, organizing workflows, and supporting business operations with efficiency and care, while maintaining strong client-facing responsibilities. My operational background includes inbox and calendar management, onboarding coordination, CRM maintenance and data hygiene, and dashboard building and reporting using tools such as Notion, Trello, and Slack. I also track KPIs and operational metrics, document SOPs, improve workflows, coordinate cross functional tasks, and manage follow ups to ensure deadlines and priorities stay on track. I’m very tech savvy and genuinely love working with technology. I’m comfortable learning new platforms quickly and helping clients navigate systems with clarity and patience. My experience includes light technical and platform related tasks such as WordPress and Shopify updates, content edits, product uploads, backend support, and general troubleshooting. I frequently assist with data organization, spreadsheet cleanup, reporting, and quality checks to ensure operational accuracy and reliable information for decision making. Because of my background in economics and operations, I bring a strong analytical perspective to my work, allowing me to identify inefficiencies, streamline processes, and support informed business decisions. Whether you need help streamlining daily operations, improving onboarding flows, supporting clients, or organizing internal systems, I’m here to help.

I help businesses with purchasing, sourcing, supply chain, logistics, and day-to-day operational support. Beyond one-time projects, I enjoy building long-term working relationships where I can become a trusted point of contact for ongoing operations, supplier coordination, administrative support, and business organization. With experience across international logistics, procurement, transportation, and back-office management, I provide practical, reliable, and hands-on support. I am fluent in English and French and have worked with clients and suppliers across Europe, North America, Asia, and South America. My goal is simple: to help businesses run smoothly by providing dependable support, clear communication, and long-term commitment based on trust and collaboration.