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Rating is 4.7 out of 5.
4.7/5
based on 438 client reviews
  • $50 hourly

    • 5.0/5
    • (56 jobs)
    Welcome to my profile! If you need an expert in the following topics, please, don't hesitate to reach out to me: - Event production & marketing (event planning, event consulting, scrips/concepts for events, marketing campaigns for companies through industry events participation) - Community marketing (planning marketing campaigns across communities) We will have amazing experience of working together! Let's collaborate!
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Social Media Marketing
    Corporate Event Planning
    Event Management
    Trello
    HubSpot
    Copywriting
    Translation
    Project Management
    Video Editing
    Adobe Premiere Pro
    Adobe After Effects
  • $40 hourly

    • 5.0/5
    • (22 jobs)
    Do you want a highly skilled, proactive, trusted, right-hand person who can asses and create processes or someone you have to guide through every step? That's the difference between someone with my level of experience and someone who charges less. I will free up your time so you can concentrate on growing the business. The adage is true, time is money! I am Top Rated Plus, which means I'm in the top 3% of approximately 18 million Upworkers, and after 6+ years on Upwork, I have a 100% job success score. I'm a whiz with Canva and content, I've created 1000s of social media posts. I'm also a professional copywriter with agency and international brand experience. I can improve your website, social media posts, emails, and marketing materials. (See my portfolio below) Experience includes work in the fields of advertising, eCommerce, education, publicity, coaching, health and wellness, biotechnology, non-profit, technology, and finance. I can assess and organize the administrative flow and processes of your entire business to make it more functional. I can consult on which software or tools would work best to increase efficiency. I can write effective job postings and hire or create shortlists for freelancers. I can manage staff and deadlines. I’m intelligent, proactive, resourceful and learn quickly. I’m self-motivated and have above-average writing and communication skills. I’m cheerful, outgoing and have a ‘do whatever it takes’ attitude. I haven't come across software I was unable to learn quickly. I'm an Internet research expert, if it's online...I'll find it. Above all, I'm RELIABLE and TRUSTWORTHY! I've hired freelancers for many of my clients and I know that they can be flakey and unreliable. I guarantee that if I take you on as a client, I will be reliable, communicative and will always meet deadlines. My references will back this up. Contact me today to discuss how I can help you grow your business!
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Communication Skills
    Calendar Management
    Research & Strategy
    Email Marketing
    CRM Software
    Internet Recruiting
    Copywriting
    Landing Page
    Customer Relationship Management
    Social Media Management
    Travel Planning
    Asana
    Canva
    Microsoft Office
  • $55 hourly

    • 5.0/5
    • (62 jobs)
    (Limited availability, I have room for one more client) High-level EA specializing in C-Suite right-hand assistance. *Please note I am only working on a weekly or monthly retainer basis at this time. No contract or monthly commitment required.* Tired of hard-to-reach assistants and slow or late turnaround times with sub-par work? I'm here to de-clutter your to-do list so that you can focus on what's important. I excel at calendar/email management and organization (you should see my closet!). With almost a decade of Executive Assistance experience and a foot in the entertainment industry, my interpersonal, professional and creative skills make me a great communicator. I am adept at organizing, streamlining workflow, and communicating effectively with tailored attention to each unique situation. I'm a highly-motivated creative problem solver with an entrepreneurial spirit. Here's the bottom line - if I can do standup at the World Famous Comedy Store, I can call that stubborn client who's behind on paying you or negotiate that bank fee. 😉 I make it my priority to have tasks completed on time or early, to anticipate the needs of your business and/or personal life, and for you to feel and know that you can consistently rely on me. ----- 🌟 "I've worked with more freelancers than I can count or recall and Molly stands out from the pack. I could recommend Molly on the basis of technical skill--and how she quickly learns what she does not know. But here's why you should hire Molly: Unlike 90 percent of the freelancers who worked with me in the past, Molly has that special ability to anticipate what I might need and to ask me about it before I can bring it up to her. It shows she's already thinking several steps ahead to get me where I need to be. If you hire her, look out! I've made it a goal of mine to hire her full-time when my business grows big enough!" -Brad, BT Irwin & Co ----- What you can expect from me: ◦ Reliability, attention to detail & a high degree of initiative Experience and skills include: 🔸 Digital Marketing Assistance* see specialized profile 🔸 Organization and Task Management 🔸  Calendar, Email, and Spreadsheet / Database Management 🔸  SMM / Marketing Assistance 🔸 Admin Support 🔸 Project Management / Project Scheduling 🔸 Quality Assurance 🔸 Event Planning 🔸 Data Entry, Transfer, and Transcription (including screenplay format) 🔸 Creative Writing & Film Production 🔸 Invoicing & Light Accounting 🔸 Creative, Project, and Personal Assistance 🔸 Expense Reports ----- 🌟 "Molly is the most polished assistant I've worked with. She's clear, concise, and precise. If I had more work for her, I'd keep her in perpetuity. She's worth every penny and some." -Mike, Inroads Technologies ----- Any of my past or current clients can attest to my proactive nature and ability to consistently deliver quality results. The bottom line: I'll save you countless hours = more time + money for you. I love making people's lives easier in any way I can, so feel free to drop me a line to see if I could help make your business and/or personal life run a little smoother. ************** Some more testimonials I've received: 🌟 "Molly has exceeded my expectations. She's smart, dependable, fast, and a good communicator. I've asked her to help out with tasks that require so many skill sets, creative writing, data entry, accounting, collecting payments, communication with clients, and much more. It's rare to find one person who is versatile enough to do all of those things well. Molly has not only successfully completed all tasks assigned to her (often days before they are due), she has also anticipated the needs of our studio and performed tasks I hadn't even thought of but that were a huge help. Some of the software she introduced to me has also helped with organization and streamline communication between us and with others at our company as well. I feel very lucky to have found Molly and would certainly recommend her." -Aaron, Actor's Edge 🌟 "We searched high and low for an assistant who could help us organize our virtual law firm and get everyone's schedules in order. Molly not only did that, but also took over client intake and was always professional and courteous. Cannot recommend highly enough!" -Ryan, Morrison / Lee LLC 🌟 "Molly is really freaking awesome. I'm a busy mom and business owner and she completely got me through a crunch time. She's reliable, cool, quick, responsible, and smart. Will definitely make Molly my first call next crunch time that comes around and 500% highly recommend her for anyone else. (...) Beyond beyond beyond rockstar, critical part of our team on so many fronts" -Emily, Chief Detective [keywords: CEO assistant, executive assistant, detail-oriented, organized, calendaring, calendar assistant, scheduling assistant, calendar management, virtual assistant, admin assistant, scheduling, schedule management, calendar, administrative assistant, C Suite assistant]
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Email Etiquette
    Administrative Support
    Social Media Management
    Organizational Behavior
    Microsoft Office
    Communications
    Computer Skills
  • $40 hourly

    • 5.0/5
    • (12 jobs)
    I'm Stacie, owner of A Southern Apple and based in NYC; thanks for stopping by my page! I am an innovative, bold, energetic professional with over five years of experience in corporate and nonprofit planning. My event portfolio includes planning small and large-scale, in-person, hybrid, and virtual meetings and conferences for 25-2300 attendees. I coordinate every aspect of an event, including staffing management, event logistics, vendor coordination, budget management, and venue sourcing; I guarantee that each client is comfortable with every decision made for their event and ensure they are prepared for the day of the event. I am consistently learning and growing to find the latest technology and innovative techniques to bring to the meeting and conference space. Types of events I plan: - Board Meetings - Conferences - Forums - Seminars - Symposiums Software Specialities: - Asana - Salesforce - G-Suite - Google Meets - Hopin - Zoom - Eventbrite - CadmiumCD - Kajabi - Cvent - Splash I believe there is no one size fits all option for events, and that data can help tell a story to shape your event, allow for opportunities for changes, think about what worked and didn't work, and where there is an opportunity for new ideas. For example, I like to ask such questions; are your consumers driven by in-person or virtual content? Is there an opportunity to grow your membership by offering an on-demand option? Are you shaping your meeting around seller-driver content or demand-driver content? Every event is unique; I look forward to connecting and learning more about your event.
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Event Management
    Project Management
    Digital Project Management
    Time Management
    Zoom Video Conferencing
    Budget Management
    Nonprofit Organization
    Corporate Event Planning
    Contract Management
    Meeting Agendas
    Virtual Assistance
    Administrative Support
  • $65 hourly

    • 5.0/5
    • (109 jobs)
    Avail Now! Just need your event contract(s) to get started! Can jump in with little direction! Conferences, exhibitions, tradeshows, sales meetings, incentive trips, roundtables, roadshows, etc. 25 years experience in Silicon Valley. Maximize your ROI at events. Are you seeking a dynamic, results-oriented professional to elevate your event and marketing endeavors? Look no further! With a proven track record of orchestrating successful virtual and live events, meetings, conferences, and trade shows, I bring comprehensive expertise in event planning, project management, and marketing strategy to the table. ✨ What I Bring to the Table: Can help you prepare for your first tradeshow or support your yearly schedule and ensure a ROI. Just need your contract(s), I can get started planning your shows and let you focus on your primary responsibilities! End-to-End Event Management: From conceptualization to execution, I handle all aspects of event planning, including strategy development, marketing campaigns, content creation, logistics coordination, and comprehensive reporting. Tailored Solutions: Whether you're hosting your first event or managing a packed yearly schedule, I provide customized solutions to meet your specific needs and objectives. For Companies/Organizations: I specialize in maximizing ROI by identifying the most suitable events for your brand, crafting compelling strategies, managing booth design and logistics, securing sponsorships and speaking opportunities, generating impactful content and PR, and meticulously overseeing budget management and team coordination. For Event Organizers: I ensure a seamless attendee and sponsor experience by managing speaker sourcing and logistics, exhibitor onboarding, venue and F&B arrangements, content development, and onsite supervision, fostering unforgettable events from start to finish. Virtual and Live Expertise: Proficient in platforms such as Zoom, Hopin, SCHED, Cvent, and Virbela, I excel in delivering engaging experiences across virtual and live environments. Diverse Industry Experience: With a background spanning blockchain, crypto, digital, healthcare, technology, and consumer products, I've partnered with esteemed clients including Deloitte, Gartner, Google, Salesforce, and more, executing flawless events that drive tangible results as well as countless small and medium sized companies such as: Axolotl, Eaton, Cooper Industries, Electric Imp, Penguin Computing, UST, Ghirardelli Chocolate Company, Clorox, Comark, Deloitte, eBay, Fathom Manufacturing. Moscone Center, Oracle, Salesforce, Google, Silicon Mechanics, Lupicia Fresh Tea, Aloft, Arch Systems, California Milk Advisory Board, C&H Sugar, Brita Products Company, Omega Farms, MyPublisher, Nancy's Specialty Foods, Dust Networks, PageFreezer, SKSpruce, Shipium, Source Code, Speech Remedy, SpendLogic, VeeOneHealth, Volteo, Walnut Marketing Board, Wireless Industrial Networking Alliance (WINA), United Way of the Bay Area ✨ Highlighted Projects: Partial List of Events I have coordinated for either companies (exhibitor, speaker, sponsor) or assisted event organizer directly. 5G World AAOS ACSM AFEMS AirSpaceCyber AMS ANEAS ARC Industry Forum ARC's Fourth China Forum AUSA Amazon AWS BioIT Bitcoin Blue Cross/Blue Shield CAPIO CES ConExpo/ConAgg Control System Integrators Assoc. Convención Internacional de Minería DigiPharma Embedded World Emerson Global Users Exchange ENTELEC Conference & Expo FabTech Fancy Food Show FENASAN FINRA Gartner Supply Chain Symposium GDC GeoInt GTC Hannover Messe HIMSS HLTH IBCON IBS ICUEE IE Expo (IFAT China) IFAT ILTACON IMTS Intersolar IPC APEX IPS/IPC/DRIVES ISA Automation Week LegalWeek Knowledge Mine Site Automation Mobile World Congress NAFEMS NFPA NRF OpTech OTC Oz Water PCBC Productronica Queensland Gas Queensland Water Red Hat Rice Energy SAP SC Supercomputing SeaAirSpace SIGSCE Singapore Water Week Solar Power International SXSW TechnoSecurity Vietwater Water Expo WEFTEC WEST World of Concrete
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Marketing Communications
    Trade Show Display
    Corporate Event Planning
    Lead Generation
    Project Management
    Project Delivery
    Event Management
    Event Marketing
    Trade Show Design
    Microsoft Office
  • $30 hourly

    • 5.0/5
    • (20 jobs)
    As owner of Gigs and Shindigs, I am an experienced Event Coordinator and Executive Assistant with a demonstrated history of working in the events services industry. Skilled in Nonprofit Organizations, Corporate Event Management, Volunteer Management, Calendar Scheduling, and Organization. Strong operations professional with a Bachelor's degree focused in Psychology and a certificate in Event Planning.
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Administrative Support
    Nonprofit Organization
    Clerical Skills
    Corporate Event Planning
    Microsoft Office
    Google Workspace
    Social Media Marketing
  • $25 hourly

    • 5.0/5
    • (56 jobs)
    Hello! With over a decade of experience in the travel industry, I specialize in turning travel visions into reality through meticulous planning, seamless coordination, and a personal touch. I’ve had the privilege of managing end-to-end trip arrangements worldwide, ensuring unforgettable experiences for each client. My 7 years as a tour guide have equipped me with in-depth knowledge of diverse travel needs and cultural insights, while my role as a Virtual Assistant since 2020 has strengthened my ability to deliver efficient, organized, and detail-focused support. I bring my passion for travel (having explored over 20 countries and pursued countless cycling adventures) to each project, committed to exceeding expectations and adding a touch of adventure to every itinerary. Services Offered: - Personalized Travel Planning – tailored itineraries and recommendations - Expert Travel Consulting – professional advice for smooth travels - Comprehensive Tour Organization – custom tours and excursions - Efficient Travel Bookings – streamlined reservations and itineraries - Seamless Activity Coordination – managing all details of your trip - Event Planning – from corporate events to unique gatherings Let’s work together to make your travel dreams come true. Looking forward to our journey together! Warm regards, Maryam
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Event, Travel & Hospitality Software
    Travel
    Leisure Travel
    Business Travel
    Persian
    Travel Planning
    Executive Support
    Travel Advice
    Scheduling
    Task Coordination
    Travel & Hospitality
    Travel Itinerary
  • $45 hourly

    • 5.0/5
    • (29 jobs)
    I am currently pursuing an Event Conference Planning position on Upwork. Ideally, I am looking for a company that has an events team in place. The team will have resources and processes in place that adhere to the CPM certification level. My goal is to assist a CPM or knowledgeable individual in the event industry in successfully planning and implementing conferences and large-scale events. I graduated with a bachelor’s degree in Hotel and Restaurant Administration with a focus on Hospitality/Event Planning. I have a combined thirteen years in the conference and event planning sector. Most of my time has been in a planner capacity, while some of my time has been in a supplier capacity at a large hotel chain. Throughout the many years of my professional experiences, I’ve been able to gain such a wide variety of skills and talents. I’m excellent at time management, organization, business professionalism and everything in between. I have a small sampling of documents that I utilize in my profile portfolio. However, if you would like to see current work, please reach out to me directly.
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Phone Communication
    General Office Skills
    Article Submission
    Administrative Support
    Email Etiquette
    English
    Data Entry
    Customer Service
    Microsoft Office
    Email Communication
    Computer Skills
  • $50 hourly

    • 4.1/5
    • (10 jobs)
    With 18 years of diverse experience in meetings and events ranging from 10 to 600 attendees, I have a proven track record for detail and getting tasks done efficiently. I consistently meet and exceed established goals and objectives not only for the client but for the company I work for. I can be immensely calm under pressure, more so with exceptional organizational and time management skills. Staying positive in sometimes difficult situations and keeping geniality as a priority between colleagues, vendors and clients has always put me above the rest.
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Event Management
    Corporate Event Planning
    Cost Planning
    Budget Management
    Executive Support
    Travel Planning
    Microsoft Office
    Communication Skills
    Form Development
    Light Bookkeeping
    Staff Recruitment & Management
    Office Administration
    Payroll Accounting
  • $30 hourly

    • 5.0/5
    • (5 jobs)
    What is that you’ll get when we colaborate? -A self motivated positive person -Adaptability to changes. -Creativity at solving problems. -Strong vision when it comes to internal procedures and organizational skills. -Practical when it comes to make quick decisions -Technical experience in tools such as: CRM, SAP, Google Calendar, Microsoft Outlook, Google Sheets, Google Drive, Dropbox, Click up, Hubspot, amongst others. -Empathy towards people and sensitive situations or information. -Exceptional Customer Service and Sales -Quick learner -Organized and proactive -Expert in handling stressful situations. -Great Judgement -Big Loads of work are easily managed -Good as a team member, but I’m also skilled on my own. -Funny (I think so), friendly and kind.
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Microsoft Excel
    Crisis Management
    Channel Prioritization
    Sales
    Microsoft Outlook
    Customer Service
    Team Facilitation
    SAP
    Google Sheets
    Conversational Fluency
    Problem Resolution
    Spoken Language
    Organizer
    HubSpot
  • $85 hourly

    • 5.0/5
    • (2 jobs)
    Over the past decade, my career has revolved around heading the global event program at a family investment firm headquartered in Chicago. Recently, I have launched my own event firm, consulting with corporations on how to improve their experiential marketing programs. I have had the opportunity of hosting VIP executives from across the globe at events ranging from golf tournaments to multi-day investor summits and brand marquee events. My commitment to developing high-profile event strategies that deliver first-class, brand-driven experiences to attendees drives my passion each day.
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Strategy
    Corporate Event Planning
    Event Registration
    Events & Weddings
    Business Development
    Brand Identity
    Event Setup
    Event Marketing
    Event Management Website
    Event Management
  • $80 hourly

    • 5.0/5
    • (45 jobs)
    Event Planning - I've run my own comprehensive event/meeting planning company nationally and internationally for 16 years. I manage marketing, PR, contracts/legal, budget creation, RFPs, site selection, theme creation, prospectus creation for sponsorship sales, vendor management, speaker acquisition, negotiation and contracts, set up/tear down, on-site management, diplomatic and dignitary protocol and decorum, full transportation management and post event review. Clients have included Kodak, Xerox, GM, Hewlett Packard, Anthony Robbins, Heineken and then NYS Governor George Pataki to name a handful. I independently create, arrange and manage singular events to multi-city events annually. Organization - Having my own event planning company requires extreme organization with high attention to every minute detail. It means pre-emptively preventing any potential issues prior to actualizing. I'm capable of both physical and non-physical organization. Operations - I've been a Regional Retail Operations Manager for a luxury department store chain (managing 5 locations) in the Middle East as well as the Operations Manager (and HR) managing A-Z of the total operations of the company including the corporate office and warehouse. I orchestrated the move of a 30,000 square foot warehouse with tremendous success. I share this to indicate I've held management positions of considerable responsibility. I'm fully capable of orchestrating events from A to Z. Event Planning is my passion! My gratitude comes on the event day when a perfectly successful event is implemented. I love making my clients achieve their desired outcome and attendees enjoying the entire event. Creation & Implementation of Processes/SOPs (Standard Operating Procedures) - I have researched, advised and put processes in place for a number of start-ups as well as associations without proper infrastructure and vision. Project Management - Pulling all the pieces cohesively together on a timeline is my forte. This can fall as Project Management, Association Management for non-profits, Operations Management to Chief of Staff. Consultation - I provide consultations for companies that need direction, advice and steps for success regarding event planning, retail management, start ups and project management. Graphic Design - Often, I end up creating multiple graphics for my clients to include sales pieces, newsletters, info pieces with QR codes, festive flyers and more. I use Canva Pro for all designs. Research - I am successful at researching and delving into topics in great detail. I've produced reports for companies up to 72 pages to provide direction for them. I'm also open to hearing of any specific needs, even if different than the above specialties. I have an entrepreneurial mindset, am consistently positive, professional and aim to always exceed expectations. Bring me aboard to have a perfectly orchestrated project! Microsoft Teams, SharePoint, Slack, Google Drive, Monday.com, BaseCamp, Zoom, Cvent, Kovention, Whova
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Corporate Event Planning
    Contract Negotiation
    Project Management
    Communication Skills
    Vendor Management
    Business Operations
    Program Management
    Event Management
    Organizer
  • $30 hourly

    • 5.0/5
    • (2 jobs)
    Skills Highly skilled professional with more than 20 years of experience in, Project Management, Event Production, Voice Over Production, Design, Sales, Marketing and Customer Service. Extremely organized and creative problem solver able to work with diverse groups of people and organizations * Project management skills, especially in the area of events, design, film production and theatre production. * Excellent written and verbal communications skills with an eye for detail. Superior customer service skills as well as a solid sales background. * Ability to work well within a team, handle multiple tasks, identify and quickly solve problems. * Extremely productive in a high volume, high stress, environment. * Volunteer workforce management for film/theater productions and fundraising events. * Proficient in Microsoft Word, Excel, QuickBooksOnline, Toast, Open Table, Tock, Google Drive
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Microsoft Excel
    Management Skills
    Microsoft Word
    Event Management
    Fundraising
    Audio Transcription
    Copywriting
    Wedding Planning
    Writing
    Customer Service
    Editing & Proofreading
    Voice Acting
    Film Dubbing
  • $60 hourly

    • 5.0/5
    • (51 jobs)
    Dedicated, proactive and multi-lingual positive freelancer who has outstanding professional skills. I have the eye for details, have excellent communication skills and striving high quality results! SIMULTANEOUS LIVE INTERPRETATION: - English to French CUSTOMER SUPPORT: - Admin Support - Lead Generation ACCOUNT MANAGER, IMPROVE YOUR CUSTOMER SERVICE: - Operation & Logistic - Representing your brand greatly by providing excellent unique customer service - Implementation and team management - Exhibiting diplomacy and fast issues solving to respond to management and customer's needs - Onboarding, pre-sales, ticket handling, problem solving - Coordination with Product Managers and Marketing to improve the Customer experience - Creation of Customer Care from zero BUSINESS DEVELOPMENT: - Partnerships - Communication plans, KPIS, mail campaign, press release - Sales / Leads generation and qualification - Research - Personal assistant for CEO and management SOCIAL MEDIA: - Copy writing and content writing - Content creation, quality-control, posting, responding to message and comment, communication strategy and results analysis TRANSLATIONS & PROOFREADING: - English to French - Spanish to French
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Live Interpretation
    Translation
    Content Writing
    Administrative Support
    Voice-Over
    Voice Recording
    Writing
    Customer Support
    Proofreading
    French
    Lead Generation
  • $65 hourly

    • 5.0/5
    • (12 jobs)
    An organized and detail-oriented event manager with over 15 years of experience in planning and executing meetings and events. Specializing in sponsor enablement, client relationships and event management. Supported clients with the following companies: Google Cloud, Samsung, Netflix, Novartis, Databricks, Microsoft Available for the following tasks: Sponsorship Enablement Event Management: Conferences, Tradeshows, Summits, Executive Dinners, Retreats & Roadshows Project Management Client Relations Education University of North Florida Jacksonville, FL Bachelor of Science, Major: Communications: Advertising Dec. 2013 Presentation Manager for UNF Senior Advertising Class
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Corporate Event Planning
    Trade Show Design
    Market Research
    Travel Planning
    Account Management
    Project Management
    Event Management
    Community Outreach
  • $60 hourly

    • 4.8/5
    • (16 jobs)
    Good day! My name is Constance, and I have been a freelance editor, marketer, and writer since 2007. To assist with my craft, I earned a bachelor’s degree in English in May of 2009; I also earned an MBA in March of 2023. I am a native English speaker. I am open to short and long term work opportunities and have a negotiable rate. With a strong work ethic, unsurpassed organizational skills, and impeccable time management abilities, I am a fantastic candidate for your current and/or upcoming project(s). I am readily available to all my clients and focus on their needs and goals. I have experience in administrative work, editing, writing, social media management, marketing, event planning, content specialization, project management, and other areas. I also have used MS Office, Open Office, ArcView, Google Drive, Adobe programs, Quickbooks, Quicken, ResWare, Mail Chimp, virtual conferencing apps, and other related programs. Please note that my rate is negotiable. I am also available to start at your convenience.
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Marketing
    Editing & Proofreading
    Virtual Assistance
    Team Building
    Data Entry
    Organizer
    Copywriting
    Time Management
    Administrative Support
    Creative Writing
    Communications
    Social Media Marketing
    Project Management
    Business Writing
  • $65 hourly

    • 5.0/5
    • (16 jobs)
    🌟 Top-Rated and 100% Job Success 🌟 👋 Nice to meet you, I'm Ian 🙂 As a Virtual Producer, I have developed strong client relationships through my experience in organizing face-to-face, hybrid, and virtual events for over 10 years, including my previous work at tech companies like Apple. I am equipped with a high-performance laptop, complete with Vmix, Adobe, Office, and a top-of-the-line graphics card, as well as two high-speed internet connections (400mbps via fiber and backup 100mbps via 5G). Additionally, I have an uninterruptible power supply to ensure reliable service in the unlikely event of a power outage, though these are very uncommon where I am. Depending on the needs of the event and client, I can also utilize Amazon Web Services, a fast and reliable delivery solution. When you book my services, you can trust that I will be fully committed to the success of your event. This is what I do full-time, it is not a side business, I do not work another job, and once a booking is made, I'm there As a full-time professional, I am dedicated to managing events to the best of my ability, drawing on my event industry experience to help clients avoid common pitfalls and deliver a successful outcome. I aim to alleviate technical stress and support clients in achieving their goals, all while maintaining a consistent brand image. Many Thanks Ian Proficient in ✅ Zoom ✅ WebEx ✅ vMix ✅ Slido ✅ SpotMe ✅ SurveyMonkey ✅ Riverside.fm ✅ OBS Studio ✅ ON24 ✅ Microsoft Teams ✅ Microsoft Office ✅ Mentimeter ✅ Hubilo ✅ HTML / CSS ✅ GoToMeeting ✅ Google Suite ✅ Google Meet ✅ Wondershare Filmora ✅ Eventbrite ✅ Cvent ✅ Blue Jeans ✅ Attendify ✅ Airmeet ✅ Adobe Photoshop ✅ Adobe Premiere ✅ Adobe Connect Plus many more, so please feel free to reach out if you have any questions.
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    OBS Studio
    Twitch
    Eventbrite
    Live Stream Customization
    Live Streaming Setup
    Event Management
    Video Production
    Webinar
    Technical Support
    Corporate Event Planning
    Zoom Video Conferencing
    Microsoft Teams
    Video Stream
    Virtual Assistance
  • $50 hourly

    • 5.0/5
    • (1 job)
    As an accomplished event planner and marketer, I excel in building and maintaining strong relationships with clients, sponsors, and vendors. With a background in project management, I have a keen eye for detail and excel in managing budgets, negotiating with vendors, and coordinating with attendees to ensure seamless events. Specializing in event marketing, I have consistently developed and executed impactful campaigns that draw attendees and generate excitement for events. I appreciate the significance of crafting engaging content, utilizing social media, and collaborating with media outlets for event promotion. My excellent communication skills and ability to build robust relationships have been pivotal in achieving success in event marketing. In summary, my proficiency in communication, event marketing, meeting planning, and event promotion has propelled my success in the events industry. I am dedicated to further honing my skills in these areas to enhance the experiences of attendees, clients, and vendors alike. Let's work together to create an unforgettable event. Contact me today to get started!
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Cost Control
    Time Management
    Communications
    Events & Weddings
    Vendor Management
    Contract Negotiation
    Event Marketing
    Event Management
    Corporate Event Planning
    Project Management
    Workforce Management
    Budget Management
  • $22 hourly

    • 5.0/5
    • (3 jobs)
    Hi! I'm a professional strategic event planner with over 10 years experience in corporate trade show & conference planning & execution and freelance consulting work for various International clients. I am experienced in managing many projects & deadlines simultaneously, as well as working in different time zones so you can expect me to be efficient and easy to work with. I enjoy agenda and content creation and I am very happy to help you develop your brand story or work within your guidelines. I am a creative and analytic person by nature and would love to help you find solutions to any event challenges you face. I have worked for a fast-growth International Event Organizer in North America and Europe and have consulted Global Brands and Non-Profits on event and marketing strategy. I have been responsible for marketing budgets of over $100k and internal teams of 30+, on event projects worth $200,000-$3m+. I have worked with venues and suppliers across the world, including New York, LA, Las Vegas, Miami, London and more. I have created business plans, marketing strategy and content calendars for many different events and industries. I have created brands, content and managed projects and teams from start to finish. After holding job titles such as Marketing & Operations Manager, and most recently Marketing Director for the majority of my career, I took the decision to work freelance earlier this year. Since then I have loved working on shorter term projects, working with different clients and understanding more about their objectives. I am very passionate about the event industry and always looking for new projects and experiences!
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    CRM Development
    Corporate Event Planning
    Email Marketing
    Social Media Website
    Freelance Marketing
    Website Content
    Academic Content Development
    Video Editing
    Strategy
    Content Writing
    Marketing
    Content Creation
    Social Media Marketing Strategy
    Social Media Marketing Plan
  • $89 hourly

    • 5.0/5
    • (4 jobs)
    As a seasoned marketer with over 20 years experience, I have a deep understanding of the challenges that businesses face in today's fast-paced and competitive world. I know how hard it can be to build trust and establish meaningful connections with customers, especially in an era of short attention spans and inundation of digital distractions. But I also know that with the right approach and the right skills, anything is possible. That's why I'm so passionate about what I do - because I know that by leveraging the power of storytelling, creativity, and cutting-edge technology, businesses can achieve truly incredible things. Your event is more than just a logistical challenge - it is also a strategic chance. When you work with me, you're not just getting a highly experienced event marketer, you're getting a partner who is fully invested in your success. I bring a over 2 decades of experience, expertise, and creativity to every project I undertake, and I always go above and beyond to deliver results that exceed expectations. I have a proven track record in creating events that have a positive impact on the bottom line, shorten the sales pipeline, and connect brands and customers through experiences that increase trust and loyalty, ultimately achieving strategic business goals. With a Master of Science in International Event Management, I have led international teams both remotely and on-site, with budget responsibility of over €1m. My skills in stakeholder management, including senior stakeholders, are well-developed, and I am culturally sensitive in managing international teams. I am detail-oriented, budget-minded, a team player, and results-driven, with a talent for strategic event management and event marketing. Whether you're looking to build your brand, boost your sales, or simply connect more deeply with your customers, I have the skills and the passion needed to make it happen. I am dedicated to creating innovative events that achieve strategic goals, strengthen brands, and foster customer loyalty. My experience, skills, and dedication make me the ideal partner for your next event. So if you're ready to up-level your event marketing, let's talk!
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    English
    Project Management
    Branding & Marketing
    Event Setup
    Event Management
    Branding
    Event Marketing
    Corporate Event Planning
    Marketing Plan
    Marketing Strategy
    Marketing Consulting
    Strategic Planning
    Marketing
    Budget Management
  • $85 hourly

    • 5.0/5
    • (25 jobs)
    My 13 years of experience in event operations management, executive assistance, and personal assistance has afforded me a well-rounded skill set, including the ability to thrive in a fast-paced environment. I excel at: • Remote/Virtual/In-person Event Planning & Management • Operations • Scheduling • Logistics Management • Registration Management • Travel Planning • Calendar Management • Project Management I have experience corresponding with Fortune 500 CXOs and their EAs and PR teams. I have organized study tours in Silicon Valley for executives from abroad by managing the schedule, coordinating with companies to visit (Apple, Salesforce, AWS, etc.), booking locations, restaurants, buses, coordinating with speakers, etc. During my employment with South Suburban Parks and Recreation, I planned and administered a variety of sport programs for various ages and skill levels including BMX, soccer, volleyball, and golf. I was responsible for each sport’s budget ranging from $5,000-$35,000. I was the Senior Events Manager for the Kick It 3v3 Soccer Tour within North American Sports Group. I co-managed the operations of their 60+ nationwide soccer tours in 2013 and 2014 that generated $1.2 million each year. I was responsible for creating the summer tour schedule and routing our 6 trucks and road crew over a 12 week period. Depending on what cities our nationwide sponsors wanted visibility in, I had to manage the logistics behind routing specific sponsor fulfillment equipment off of Truck A and onto Truck B. I also was responsible for booking all employee flights during our summer tours. This entailed 18 upper management employees all going to different cities every week for 12 weeks straight. I was responsible for managing the lists of 2,000 participants and 400 teams for the 2013 Kick It 3v3 National Soccer Tournament at ESPN'S Wide World of Sports Complex as well as the 2014 USA 3v3 Soccer National Tournament. I planned 70 events a year with up to 10 simultaneously while analyzing registration data for 50-200+ attendees each. I created content and posted 60+ yearly events on their website to attract participants. I trained and managed over 40 brand ambassadors for sponsors such as JIF® To Go™ , Entenmann’s Little Bites®, Go Go SqueeZ, and Frigo ® Cheese Heads ® String Cheese. During my internship with the Great Lakes Naval Station, I assisted their MWR Liberty department with the planning and execution of daily programs and trips for enlisted Single Sailors. These programs included ping pong tournaments, rock wall climbing, movie nights, and budget seminars.
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Administrative Support
    Event Registration
    Calendar Management
    Personal Administration
    Scheduling
    Project Logistics
    Project Scheduling
    Virtual Assistance
    Task Coordination
    Travel Planning
    Event Management
    Zoom Video Conferencing
    Corporate Event Planning
  • $30 hourly

    • 4.8/5
    • (59 jobs)
    Specializing in Event and Travel Planning Helping my clients is my passion and I have several years of experience in this! Three of those years I was a virtual executive assistant. I also have several years experience in event planning from start to finish. I am also a certified travel agent and provide my clients with a detailed, custom itinerary. I work efficiently in a timely manner and love to be organized! Let me handle the details of the work so you can focus on the frontline. Skills include: 🔹 "Jack of all trades" VA/PA/EA 🔹Scheduling and Calendar Management 🔹Event Planning 🔹Certified Travel Agent 🔹Researcher
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Scheduling
    Email Etiquette
    Google Workspace
    File Management
    Enthusiastic Tone
    Organizer
    Travel Planning
    Meeting Scheduling
    Email Communication
    Data Entry
    Microsoft Office
  • $35 hourly

    • 4.9/5
    • (45 jobs)
    I have worked as an Executive and Personal Assistant for 13 years. I am now an Online Business Manager and Virtual Assistant, available 7 days a week. I am an incredibly enthusiastic and experienced administrative professional, with the ability to multi-task and handle all aspects of business, while increasing your overall productivity with efficient work. My current day-to-day operations include assisting business owners and organizations with their everyday needs, and overall helping to operate and grow their business. Prior to freelance work I spent much of my professional career in the mortgage industry, gaining a comprehensive knowledge of the field. I've also spent a significant amount of time working in an accounting capacity and handling AP and AR, bookkeeping, payroll responsibilities, and I've also done extensive event planning. I have completed thousands of varied tasks and I have an immense skill set! No matter how small or large the task, I am incredibly efficient when it comes to maintaining an organized set of data. I am hard-working, meticulous, and take pride in my ability to learn quickly. I will provide exemplary work with prompt turnaround times. I work to always remain quick to respond, and I ensure to remain professional at all times while doing so. When it comes to daily interactions, no matter with a client or their customers, I make it a priority to come to a solution while maintaining a positive interaction. I take caution to details very seriously, and I am still able to remain productive and complete tasks efficiently under a strict timeline. I'm always up for a challenge and eager to help. I enjoy being able to help and assist others and I look forward to continuing to do so as a freelancer, hopefully through serving you as well!
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Business Operations
    Document Review
    Customer Support
    Project Management
    Administrative Support
    WordPress
    Accounts Payable Management
    Event Management
    Bookkeeping
    Microsoft Excel
  • $35 hourly

    • 5.0/5
    • (2 jobs)
    -- FRANÇAIS -- ✨ Ma mission : Vous accompagner dans la gestion de vos projets, d'événements, votre communication et business development. Avec plusieurs années passées dans le milieu des start-ups en France et à l'étranger, j'ai développé une passion pour travailler aux côtés d'entrepreneurs. Ma polyvalence s'étend de la communication aux événements et au marketing, mais je peux également contribuer au développement de votre entreprise. Ma personnalité autodidacte me pousse toujours à acquérir de nouvelles compétences et à faire ce qu’il faut pour réussir! ⌛ Faites moi confiance pour vous libérer du temps et vous consacrer sur l’essentiel pour développer plus rapidement votre activité. 💡Voici le type de mission sur lesquelles je peux vous accompagner : Gestion d'événements : ~ Gestion de projets événementiels ~ Développement des outils et des actions de communication ~ Relation client ~ Recherche de lieux et de prestataires ~ Suivi du budget et du rétroplanning ~ Suivi des performances Gestion des réseaux sociaux : ~ Création de contenu (texte, photos, vidéos, interview, reels, etc.) ~ Calendrier éditorial & programmation des contenus ~ Animation de vos réseaux Marketing : ~ Création de contenu : articles, vidéos, infographies, etc Business developpement/Sales : ~ Prospection et acquisition de clients: ~ Recherche active de nouveaux clients potentiels, établir des contacts, et négocier des partenariats ou des contrats. ~ Développement de partenariats stratégiques : Identifier des partenaires potentiels, négocier des accords de collaboration ✨ Ready to make magic? N'hésitez pas à me contacter pour des informations supplémentaires. Je serais ravie de collaborer avec vous 🚀 -- ENGLISH -- ✨ My mission: To assist you in managing your projects, events, communication, and business development. With several years spent in startups in France and abroad, I've developed a passion for working alongside entrepreneurs. My versatility spans from communication to events and marketing, but I can also contribute to developing your business. My self-taught nature always drives me to acquire new skills and do what it takes to succeed! ⌛ Trust me to free up your time and focus on the essentials to rapidly grow your business. 💡Here are the types of missions I can support you with: Event Management: ~ Event project management ~ Development of communication tools and actions ~ Client relations ~ Venue and supplier research ~ Budget and timeline monitoring ~ Performance tracking Social Media Management: ~ Content creation (text, photos, videos, interviews, reels, etc.) ~ Editorial calendar & content scheduling ~ Engaging your audience Marketing: ~ Content creation: articles, videos, infographics, etc. Business Development/Sales: ~ Prospecting and client acquisition: ~ Actively seeking new potential clients, establishing contacts, and negotiating partnerships or contracts. ~ Developing strategic partnerships: Identifying potential partners, negotiating collaboration agreements. ✨ Ready to make magic? Feel free to contact me for further information. I'd be delighted to collaborate with you 🚀
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    French
    Communications
    CRM Software
    Community Management
    Customer Support
    Event Management
    Customer Onboarding
    Customer Relationship Management
    Creative Writing
    Project Management
    Data Entry
    Email Communication
    Virtual Assistance
  • $75 hourly

    • 5.0/5
    • (6 jobs)
    I'm a highly passionate and creative event industry veteran of 15 years who partners with overwhelmed and growing organizations, as well as busy individuals, to strengthen their event footprint, assist with travel planning and enhance their overall guest/client experience. My core competencies: ✨ event planning, management + design ✨ company off-sites/retreats, incentive trips + group travel planning ✨ business + leisure travel planning ✨ hotel, restaurant & event venue sourcing ✨ vendor sourcing ✨ contract negotiation ✨ meeting planning services ✨ high-end touch points for VIP clients + attendees ✨ remote + on-site concierge-level services ✨ industry standards and best practices ✨ hospitality infused sales + marketing My career has been made up of: ➡️hundreds of events ranging from an intimate group of 10 all the way up to convention/conference-centered events for 2000 people+ ➡️clients ranging from Fortune 500 companies, national associations and high net worth individuals ➡️collaborating closely with personal/executive assistants, office/HR managers, meeting/event planners (both contracted and in-house), and C-level executives With both my professional experience and education from the Conrad N. Hilton College for Hotel & Restaurant Management, I bring a solid understanding of the hospitality industry as a whole, infusing these core principles into my work and all of my interactions with my clients. 🎉EVENT DESIGN, PLANNING & MANAGEMENT (FULL OR PARTIAL) Service include (but are not limited to): •Thematic Design •Budget Creation, Management & Maximization •Pinpointing of Branding Opportunities •Venue Selection & Management •Vendor Sourcing, Contract Negotiation & Management (catering, rentals, floral entertainment, AV, fabrication, swag, etc.) •Menu Consulting & Curation •Floorplan/Spatial Design •Creation & Coordination of Load-In/Load-Out Schedule •Team Building & Incentive Planning (Including Company Retreats/Off-Sites) •Travel Planning/Management (Personal, Group & Executive Travel) •Conceptual Proposal Creation ✈️ TRAVEL PLANNING I’m a proud affiliate of FORA! In addition to the personlized service you’ll receive, you’ll also get the support of my community that's full of destination expertise and 🔥Direct Supplier Contacts 🔥LOTS of Preferred Perks and Amenities Some of my exclusive partnerships: •Virtuouso •Marriott STARS & LUMINOUS •Hyatt Prive •Four Seasons Preferred •Mandarin Oriental Fan Club •Rosewood Elite •Couture by Langham •Omni Select •IHG Lifestyle + Luxury •Virgin Voyages & many more! (Be sure to ask about my FREE hotel booking services -both individually or for room blocks!) In addition to managing event & travel clients, I also use the vast skills I've developed over the years to offer virtual business solutions and brand strategy to companies needing some assistance. This can range from a brand refresh to an extra set of eyes (or hands) in order to improve their overall experience both internally and externally. I work through the lenses of both the end client and the business owner. 🔍 👩‍💻 ADDITIONAL SERVICES INCLUDE: •Enhancing Marketing Materials •Creation of On-Brand, Cohesive Social Media Graphics •Client Gifting, Including Promotional Products/Swag, Launch Boxes, etc. •Auditing of Business Processes & Inefficiencies •Client Experience Curation, High Touch Points & SOPs When you work with me, you can expect: 🔸a strong work ethic 🔸expert communication & responsiveness 🔸impeccable eye for detail 🔸an innate ability & desire to understand your needs, visions & expectations Whether you need assistance with event planning/design, creating fun company off-sites/retreats, travel planning or have other miscellaneous needs, I am happy to see how I can maximize your ROI within your allotted budget. I look forward to speaking with you and creating something incredible! ***Currently available for hire on an hourly, project-basis or monthly retainer - let's connect and see what works best for you!***
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Virtual Assistance
    Customer Experience
    Corporate Event Planning
    Lifestyle & Travel
    Project Management
    Event Management
    Hospitality
    Budget Management
    Events & Weddings
    Travel Planning
    Branding & Marketing
    Sales & Marketing
    Sourcing
    Brand Strategy
  • $50 hourly

    • 5.0/5
    • (27 jobs)
    I'm a highly skilled Event Manager and Project Manager with a proven track record of success. With over 10 years of experience in the industry, I have successfully planned and executed numerous tradeshows, conferences, and other events. On Upwork, I am proud to have achieved a 100% job success rate and Top Rated Plus status, which reflects my commitment to delivering exceptional results for my clients. In my role as an Event Expert, I have honed my skills in vendor coordination, team supervision, and sales coaching. I am adept at coordinating both small and large events at diverse locations, ensuring seamless logistics and a memorable experience for attendees. I excel at overseeing the planning and execution of events, as well as handling all necessary paperwork and administration. I have a keen eye for detail and a knack for implementing effective marketing strategies that drive results. Analyzing past successes and continuously improving strategies for future events is another area where I thrive. With my strong educational foundation and passion for marketing and sales, I am always focused on achieving exceptional customer satisfaction and revenue goals. What sets me apart from other candidates is my unique blend of creativity and analytical thinking. It's not enough to simply plan events; they must be flawlessly executed while keeping the team on track. I approach each project with enthusiasm and passion, translating into innovative ideas that consistently exceed expectations. My communication skills are also a strength, enabling me to effortlessly build relationships with clients, vendors, and team members. This ensures seamless collaboration towards a common goal. Whether it's coordinating logistics for a large-scale conference or planning an intimate dinner party, I am confident in my ability to make any event unforgettable. In terms of platform experience, I am proficient in various tools including Microsoft Office, Monday, Asana, Notion, Tripleseat, Delphi, Cvent, Canva, Google Suite, SurveyMonkey, Zoom, Jotform, Mailchimp, and more. If you're looking for a highly skilled, detail-oriented, and results-driven Event Manager and Project Manager, I am here to help you bring your vision to life and create memorable experiences for your audience.
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Vendor Management
    Corporate Event Planning
    Event, Travel & Hospitality Software
    Management Skills
    Events & Weddings
    Marketing
    Delphi
    Event Marketing
    Digital Marketing
    Event Management
    Budget Management
  • $85 hourly

    • 5.0/5
    • (51 jobs)
    A seasoned project manager, Rachael keeps the workflow progressing as companies scale, implement new initiatives or simply need additional bandwidth. Experience includes e-commerce, sports event management, website design and development, D2C marketing and operations, real estate, fintech, adtech, interior design operations, and company rebrands. Other experience includes virtual conference management, event planning and execution, copyediting, recruiting, establishing SOPs and workflows. Rachael's 15+ years in marketing roles combined with 10+ years of project management experience often results in her serving as a bridge between departments and teams. Her familiarity with many different project management tools and styles is well received by clients who have specific requirements or need recommendations on what the right approach is for their business. A lifelong learner approach to life she is always up for learning a new tool or approach and keeps current by enrolling in ongoing courses and certifications. **Short sprints available** - Many times clients need to first assess what their project management needs are before committing to an ongoing partnership. I'm happy to do a quick two week audit sprint to assess your needs and give you better insight on your day-to-day needs.
    vsuc_fltilesrefresh_TrophyIcon Event Planning
    Marketing Management
    Business Services
    Project Management
    Office Administration
    Business Operations
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How to Hire the Best Event Planner for Your Needs

How To Hire the Best Event Planner for Your Needs

Who doesn’t love a good party? Or, at minimum, a gathering of like-minded people to share ideas and make connections.

Many organizations host in-person and virtual events as an effective way to generate leads, build customer relationships, and motivate employees. To do this, they rely on event planners - that rare breed of extroverts who can think both logistically and creatively, improvise quickly, and add just the right splash and dash needed to make a get-together dazzle. 

Event planners can be an asset for any organization. This guide will help you understand the value an event planner can bring to your business. We’ll explore what to look for in an event planner, helpful information to know before you hire an event planner, and how to hire the best event planner for your needs.

What does an event planner do?

Most of us think of event planners as people who plan a wedding or maybe even a milestone birthday bash. And many event planners are available on Upwork to bring these types of events to life. But did you know that businesses often hire event planners to plan everything from an annual expo at a large convention center to an invitation-only gathering for C-suite clients?

Event planners help organizations plan, organize, coordinate, and host events as an important way to attract, engage, and convert clients with the goal of driving business revenue. Organizations that hire event planners often look for professionals with creative vision, budget experience, and organizing skills. The best of the best also solve problems under pressure and execute a flawless event in the midst of chaos.

Writing an event planner job post

The best way to attract interest from a qualified event planner is to create an effective job post. Consider the details we cover below to write a compelling job post that clearly states your needs.

Job post title

Create an effective job post title by describing exactly what you’re looking for using clear, straightforward language. Identify keywords that your ideal candidate is likely to type into a job search bar, for example:

  • Event planner. Event planner needed to plan parties and weddings for an event planning business.
  • Meeting and event coordinator. Meeting and event planner needed to organize, coordinate, and host quarterly events for a mid-sized corporation.
  • Conference planner. Conference planner needed to support our in-house team as we produce our twice-annual trade show.
  • Special events manager. Special events manager needed to plan concerts and events for a small entertainment business.

Project description

Write an effective event planner project description by covering the following areas:

  • Scope of work. List all the deliverables you’ll need from an event planner, including planning, coordinating, and management required to create successful events.
  • Project length. Indicate whether the project is small or large in scope, quantifying as much detail as possible around milestones and timeline.
  • Background. Mention the type of event planning experience you’d like the person to have and information about prior experience you’d like them to share with you.
  • Budget. Set a budget and include your payment preference, whether hourly rate, percentage based, or a fixed-price contract.

Event planner job responsibilities

Add details about event planning job responsibilities. Common responsibilities include:

  • Client management. Meet with clients to outline expectations, goals, vision, timeline, and budget. Provide clear and timely communication for smooth decision making. 
  • Vendor management. Have strong relationships with vendors and an ability to negotiate contracts, including for venues, caterers, entertainers, and equipment rental companies.
  • Project planning. Be adept at the systems and schedules needed to build comprehensive project plans and timelines, find staff, and coordinate needs.
  • Day-of management. Be excellent at day-of comprehensive on-site event management.

Event planner skills and qualifications

Share specific qualifications you’d like the event planner to have. Qualities to ask for can include:

  • Exceptionally well organized. Seeking an event planner who can organize complex details and flawlessly coordinate multiple vendors, clients, and staff on time and within budget.
  • Problem-solving ninja. Event planner must have strong on-the-fly problem solving skills, from technology glitches to no-show vendors.
  • Collaborative. Seeking an event planner with strong interpersonal skills who enjoys innovating ideas with clients, vendors, and staff, and who is also a relationship builder.

Helpful information to know before you hire an event planner

Make an informed choice when hiring an event planner by understanding the role, demand, and costs associated with selecting a candidate. Consider the following information before hiring.

The role of an event planner

Successful event planners not only create an event; the best event planners deliver an experience. When you hire an event planner, skills to ask about include:

  • Creative direction. An event planner is capable of creating the concept or theme for an event, the design and scenery, the agenda, programming, and general atmosphere.
  • Project management. Event planners are skilled project managers, navigating all aspects of the project, from ideation to budgeting to vendor coordination.
  • Logistics. An event planner is skilled at logistics, including event flow and floor plans, coordinating equipment delivery, transportation needs, and all other details. 
  • Troubleshooting. An event planner can solve problems quickly and troubleshoot issues as they arise.

Event planner hiring demand in 2024

Event planning is on the rise. The U.S. Bureau of Labor Statistics expects the demand for event planners to increase between now and 2032 at a growth rate of 8%. This rate is double the average rate of growth when compared to other jobs.

According to Research and Markets, the business and corporation segment represents the highest revenue in the event planning market, as hosting events is an effective way to meet objectives. Event planners specializing in producing sustainable events and hybrid events (pairing in-person with virtual event options) are expected to be in high demand in the coming years.

The most common projects for event planners

Event planners are hired to work on a variety of event types. Popular events event planners are hired for include:

  • Conferences. Event planners are hired to handle programming, speakers, vendors, and logistics for large and small professional conferences. 
  • Weddings. Event planners are always needed to plan weddings.
  • Corporate events. Event planners are hired to plan and execute company parties, awards dinners, and related events.
  • Festivals. Event planners plan festivals for food, music, community, and cultural themes.
  • Galas and fundraisers. Event planners are hired to organize galas and fundraisers for nonprofits.

Industries hiring event planners

Many industries hire event planners to help achieve important goals like fundraising, connecting to industry colleagues, or building their client base. Top industries hiring event planners include:

  • Hospitality. The hospitality industry hires event planners to organize conferences, trade shows, and guest entertainment.
  • Convention centers. Convention centers hire event planners as in-house experts who attract and support organizations that hold conventions, conferences, exhibits and other consumer-driven, large-scale shows.
  • Corporations. Event planners are hired by corporations to create events, meetings, executive summits, and holiday parties.
  • Educational institutions. Universities, colleges, and education groups hire event planners for commencements, seminars, fundraisers, and campus events.

Average cost of hiring event planners in 2024

Rates and payment models for hiring event planners can vary. Event planners can be paid by the hour, with a fixed price that reflects the size of the event, or up to 5% of the total event budget. Event planners are often compensated with a bonus or tip depending on the success of the event. On Upwork, event planners are typically paid by the hour or by the event at a fixed price.

Be sure to ask the event planner for details about prior event planning experience. Find out if they have experience planning events similar to the event for which you are hiring them.

Don’t be thrown off by an event planner’s hourly rate, as costs will vary:

  • An experienced event planner may require higher fees but also bring specialized expertise and deliver a higher-quality event.
  • A less experienced event planner may still offer exceptional skill but offer competitive pricing as they build a client base.

A median hourly rate for event planners on Upwork in 2024 falls at about $60 per hour. Hourly rates can go as high as $125+ especially for large events or when the event planner charges by percentage. Typical rates charged by event planners on Upwork are:

  • Entry-level. $30 per hour
  • Intermediate. $65 per hour
  • Expert. $125+ per hour

Hire an event planner today

Consider hiring an event planner to produce an event that will help you generate the interest you are looking for. Take a moment to understand what an event planner does, research cost, get clear on your own unique event needs, and write a job description that will attract the person most likely to help you achieve your goals.

No matter which qualities and kinds of experience you’re looking for, you’ll find the professional you need on Upwork. The process is personalized, easy, and fast. Sign up and post a job today to find an event planner who’s right for you.

 

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