Accountant for AP & Administrative Support

Upwork Job Post — AP Accountant / Bookkeeper Title: AP Accountant / Bookkeeper — Sage 100 Contractor Required — Construction Industry Job Description: We’re a commercial drywall subcontractor operating in Alaska and the Pacific Northwest. We need a reliable, detail-oriented AP Accountant / Bookkeeper who can own our accounts payable process and handle occasional administrative tasks. This is a long-term, ongoing position — not a one-time project. We’re looking for someone who wants to become part of our operations team. About Us: • Commercial drywall, framing, tape, and paint subcontractor • Multiple active jobsites across Alaska and Washington • Use Sage 100 Contractor as our accounting system of record • Use Kojo for materials management (integrates with Sage) • Run on EOS/Traction — accountability-driven, weekly meetings, clear expectations Primary Responsibilities — Accounts Payable: • Enter vendor invoices into Sage 100 Contractor with correct job cost coding (cost codes, cost types, job numbers) • Post ACH and EFTPS payments to Sage • Prepare weekly AP aging reports for approval • Coordinate with vendors on payment status and invoice questions • Match receipts to credit card charges (AMEX reconciliation) • Reconcile gas card charges monthly • Work with Kojo (materials management system) — invoices originate there and flow to Sage • Understand construction job costing — labor, materials, equipment, subcontract costs by job • Prepare and understand lien waivers • Print and mail payroll reports and other documents as needed Secondary Responsibilities — Administrative Support (as needed): • Coordinate travel bookings (flights, rental cars) • Coordinate short-term housing for field crews on remote projects • Track licensing and insurance expirations • Collect and verify subcontractor documentation (licenses, insurance, workers comp) • Request Certificates of Insurance (COIs) from vendors and subs • General administrative support and follow-up on open items • Maintain organized digital filing in Google Drive Required: • Sage 100 Contractor experience — non-negotiable. You must already know Sage 100 Contractor. We will not train on this. • Understanding of construction job costing (cost codes, cost types, job phases) • Experience with accounts payable in a construction or subcontractor environment • Strong attention to detail — job cost coding errors cause real problems • Proactive communication — flag issues before they become problems • Reliable availability during US business hours (Alaska Time, UTC-8) • Proficiency with Google Workspace (Gmail, Sheets, Drive) • Professional written and verbal communication Preferred: • Drywall / wall systems industry experience • Experience with Kojo or similar materials management software • Experience preparing lien waivers • Familiarity with Monday.com or similar project management tools • Bilingual English/Spanish (helpful but not required) Hours & Availability: • Estimated 15-25 hours per week to start, with potential to grow • Must be available and responsive during US business hours (8am-5pm Alaska Time / prior of UTC-8) • Looking for a long-term working relationship — not a short-term project 1. Describe your experience with Sage 100 Contractor. How long have you used it, and what functions have you performed (AP, job costing, reporting)? 2. Have you worked in the construction industry? If so, describe the type of company and your role. 3. Are you familiar with construction job costing — assigning costs to specific jobs, cost codes, and cost types? Give an example. 4. What is your availability during US business hours (specifically Alaska Time, UTC-8)? 5. What is your hourly rate? 6. Provide two professional references (can be shared during interview stage if preferred). Compensation: • Hourly rate based on experience • Expecting $20-35/hr depending on qualifications • Long-term, ongoing engagement