Accounting Coordinator

I’m looking for a highly organized and detail-oriented Accounting Operations Coordinator to help manage our day-to-day accounting operations, including financial accounting, bookkeeping, and accounts payable management. The ideal candidate will have experience in managing accounting processes and ensuring accuracy and efficiency in financial record-keeping. Must Have: 1) Experience working in JobTread. Key Responsibilities Credit Card Spend Management - Review and monitor company credit card transactions. - Ensure all expenses have appropriate receipts and supporting documentation. - Follow up with employees to obtain missing receipts or expense details. - Categorize and code transactions accurately for accounting purposes. - Assist with monthly credit card reconciliations. Vendor Bill Processing - Enter vendor invoices and bills into QuickBooks accurately and timely. - Verify invoice details, coding, approvals, and supporting documentation. - Maintain vendor records and assist with vendor onboarding. - Track outstanding invoices and support payment processing. Digital File Organization & Recordkeeping - Maintain organized digital filing systems for vendor invoices, receipts, contracts, and payment documentation. - Ensure accounting records are complete, accurate, and easily accessible for audits and internal review. - Standardize naming conventions and document organization across accounting files. - Assist in maintaining compliance with document retention policies. Accounting & Administrative Support - Assist with month-end close preparation. - Support bank, credit card, and vendor reconciliations. - Prepare reports and schedules as requested. - Assist with special accounting projects and process improvements. - Perform additional administrative and accounting tasks as assigned.