Accounting & Operations Support Specialist — Full-Time Remote | QuickBooks & Payroll

American Dream Home Remodeling We are looking for an extremely dependable, hardworking Accounting & Operations Support Specialist to join our team full-time. This is a 40-hour-per-week, long-term remote position for someone who wants consistent work, significant responsibility, and the opportunity to become an important part of a growing U.S.-based company. We are specifically looking for someone who is highly organized, learns quickly, takes ownership of their work, and is willing to handle a wide range of accounting and administrative responsibilities. This is not a position for someone looking to manage a few bookkeeping tasks each week. We need someone who wants to work, stay busy, and provide meaningful support throughout the day. Primary Responsibilities: -QuickBooks & Accounting -Maintain accurate records in QuickBooks -Categorize and review transactions -Track income and expenses -Assist with account reconciliation -Maintain organized financial records -Identify discrepancies or missing information -Prepare information needed by management and outside accounting professionals Payroll: -Assist with weekly and/or scheduled payroll processing -Track employee and contractor compensation -Verify hours, payments, deductions, and adjustments -Maintain accurate payroll records -Identify discrepancies before payroll is processed -Maintain records of payments made and amounts still owed Reporting: -Prepare recurring financial and operational reports -Maintain spreadsheets and tracking reports -Provide management with clear summaries of important numbers -Track outstanding payments, expenses, payroll obligations, and other requested information -Make sure reports are accurate and delivered on time Employee & Contractor Onboarding -Assist with onboarding new employees and independent contractors -Collect and organize required documentation -Set up records and internal accounts -Maintain onboarding checklists -Confirm required steps are completed Offboarding -Process employee and contractor offboarding -Maintain termination/offboarding records -Coordinate removal of system access when required -Confirm outstanding payroll, documentation, and administrative items are addressed General Administrative Support -This position will also assist management with accounting, reporting, recordkeeping, data entry, research, and other administrative tasks as needed. You should be comfortable taking on new responsibilities rather than limiting yourself to a narrow job description. Who We Are Looking For The right person is: -Extremely dependable -Highly organized and detail-oriented -Comfortable working independently -Proactive instead of waiting to be told every next step -Able to recognize when information does not look correct -Comfortable asking questions when necessary -Able to learn new systems quickly -Responsive during working hours -Willing to work hard and stay productive throughout the day -Interested in a stable, long-term position We strongly value work ethic, reliability, attention to detail, and critical thinking. If you consistently make our operation easier to manage, there will be opportunities to take on greater responsibility. Required Experience Applicants should have experience with several of the following: -QuickBooks Online -Bookkeeping -Payroll processing or payroll support -Accounts payable / accounts receivable -Financial reporting -Google Sheets or Microsoft Excel -Employee or contractor onboarding -Administrative operations Experience supporting a U.S.-based company is strongly preferred. Schedule -40 hours per week -Monday–Friday during U.S. Eastern Time business hours. You must have reliable internet, a dependable computer, and a quiet environment where you can consistently work. This is intended to be an ongoing, long-term position. We understand that the strongest candidate may not necessarily have the longest resume. Someone who demonstrates exceptional reliability, accuracy, work ethic, and ability to learn can grow within the role. IMPORTANT — How to Apply Please do not send a generic application. Start your application with the words “ACCOUNTING SUPPORT” so we know you read the entire posting. Then answer these five questions: -How many years of experience do you have using QuickBooks Online, and what did you personally handle inside QuickBooks? -Describe your experience processing or assisting with payroll. -Have you handled employee or contractor onboarding/offboarding? If so, explain what you were responsible for. -What reports have you personally prepared for business owners or management? -You discover that the payroll spreadsheet, QuickBooks, and the company's payment records show three different amounts paid to the same contractor. What would you do before reporting the amount owed? We are looking to hire quickly, but we are looking for the right person. Accuracy, reliability, initiative, and work ethic will matter more to us than an impressive-sounding application.