Accounting & Payroll Specialist

Accounting & Payroll Specialist Axon Advisors LLC is seeking a detail-oriented Accounting & Payroll Specialist to support our payroll, invoicing, bookkeeping, and client-facing administrative processes. The ideal candidate is highly organized, comfortable managing deadlines, and experienced with Paychex payroll processing. Key Responsibilities * Create, review, and process payroll accurately and on schedule using Paychex * Collect, verify, and reconcile employee timesheets and payroll hours * Identify missing, incomplete, or inconsistent timekeeping information * Communicate with clients and internal team members to obtain timecard and payroll approvals * Track outstanding approvals and follow up proactively to prevent processing delays * Maintain employee payroll records, pay rates, deductions, reimbursements, and related documentation * Assist with employee onboarding and offboarding within payroll and accounting systems * Draft client invoices based on approved hours, rates, contracts, and supporting documentation * Review invoices for accuracy before submission * Track invoice approvals, payment status, and outstanding accounts receivable * Perform routine bookkeeping, including transaction categorization, reconciliations, and record maintenance * Assist with accounts payable and accounts receivable * Organize payroll, invoicing, and accounting documentation for reporting and audit purposes * Help improve and document internal accounting and payroll procedures * Handle confidential employee, client, and financial information with discretion Qualifications * Prior experience processing payroll in Paychex is strongly preferred * Experience verifying employee hours and resolving timekeeping discrepancies * Working knowledge of payroll administration, invoicing, bookkeeping, accounts payable, and accounts receivable * Strong attention to detail and commitment to accuracy * Excellent written and verbal communication skills * Ability to communicate professionally with clients regarding approvals, missing information, and deadlines * Strong organizational and follow-up skills * Ability to manage multiple payroll cycles, invoices, and competing deadlines * Proficiency with Microsoft Excel and other Microsoft 365 applications * Experience with QuickBooks Online is preferred * Understanding of employee confidentiality and proper handling of sensitive financial information AI Proficiency The ideal candidate is proficient in using artificial intelligence tools to work more efficiently and accurately. This may include using AI to: * Draft professional client and employee communications * Review data for inconsistencies or missing information * Create checklists, procedures, and workflow documentation * Improve spreadsheet and reporting processes * Streamline recurring administrative and accounting tasks Candidates must also understand that payroll, accounting, and employee information is confidential and should only be used with approved, secure systems. All AI-assisted work must be independently reviewed for accuracy. Ideal Candidate You are proactive, dependable, and comfortable taking ownership of recurring financial processes. You do not simply enter information—you verify it, follow up when something is missing, communicate clearly with stakeholders, and ensure each payroll and invoice is accurate and properly supported. To apply, please submit your résumé along with a brief description of your experience with Paychex, payroll processing, invoicing, bookkeeping, and AI-assisted work.