Accounts Payable & Receivable Specialist

Please read this entire job ad. MUST provide a 60 seconds video recording about your career, experience, and why you are interested in this position. No 60 seconds video recording equal no consideration. 🙂 About Us: Custom experiential fabrication and technical design company (Architectural + Scenic divisions). We're hiring one dedicated AP/AR Specialist to own our full invoice-to-cash cycle inside NetSuite — from paying vendors correctly to collecting from clients on time. What You'll Do: Accounts Payable Daily: Log and date-stamp invoices, screen for duplicates, match invoices to POs and receiving records, code to the correct project/cost code Weekly: Prepare payment batches for approval, reconcile vendor statements, catch early-pay discount opportunities Monthly: Complete month-end accruals, reconcile the AP subledger, track 1099 payments Accounts Receivable Daily: Apply customer payments, follow up on invoices approaching their due date Weekly: Update AR aging, work the collections list, prepare and submit milestone invoices Monthly: Reconcile the AR subledger, report billing status, flag (not approve) write-off candidates Both, Quarterly/Annual Support vendor documentation checks, customer credit-exposure reviews, internal control reviews, and year-end reconciliation and 1099 filing prep What We're Looking For: Solid experience across both AP and AR — invoice processing, vendor recordkeeping, collections, and billing NetSuite experience preferred High attention to detail and a professional, persistent communication style — you'll be the checkpoint against payment errors and the one following up with clients directly Comfortable working inside documented approval controls Reliable overlap with US Central business hours Scope note: You prepare AP payment batches and apply AR cash, but you never release payments, change vendor banking details, or approve your own credit memos/write-offs — that authority stays with company leadership. This keeps the role fast-moving day to day without carrying financial-control risk alone. Why This Role Matters: You're the single owner of both sides of our cash cycle — which means you'll have real visibility into the whole financial picture, not just half of it. Engagement: Ongoing contract