Administrative Assistant – Programs & Operations

Administrative Assistant – Programs & Operations Chameleon Global Consulting is currently seeking a reliable, organized, and self-motivated team member for the role of Administrative Assistant. At Chameleon, our mission is to equip businesses with the knowledge, tools, and strategies to confidently pursue and secure government contracts. As our company expands rapidly, we are looking for a detail-oriented Administrative Assistant to help keep our operations running smoothly and provide essential support to our leadership and program teams. Role Overview Are you someone who thrives on organization and enjoys keeping details in order? Do you take pride in being the “go-to” person who makes sure nothing falls through the cracks? Are you motivated by the opportunity to support a growing company and ensure the success of programs that make a lasting impact? If so, this could be the role for you. The Administrative Assistant will provide day-to-day operational support, ensuring that schedules, communications, and processes run seamlessly. You’ll assist with scheduling, document management, data tracking, and client communications — helping our team stay focused on delivering high-quality programs and trainings. This is a part-time contract role (approximately 15–20 hours per week) with potential to expand as the company grows. Responsibilities - Manage calendars, schedules, and meeting coordination for leadership and program teams. - Organize digital files, documents, and program materials for easy access and accuracy. - Assist with event preparation, including setting up Zoom links, sharing reminders, and maintaining participant records. - Track data such as attendance, participant engagement, and program feedback. - Draft and send emails, reminders, and follow-ups to clients and team members. - Take notes during key meetings and distribute summaries/action items. - Provide light technical support (uploading documents, updating spreadsheets, managing shared drives). - Anticipate and address small operational needs before they become issues. Success in this Role Looks Like: - Tasks and deadlines are completed accurately and on time. - Leadership and program teams have the resources they need to stay on track. - Communications with clients and team members are clear, professional, and timely. - Schedules, files, and processes are organized and easy to navigate. - The business runs more efficiently because of your consistent and proactive support. Desired Skills & Experience Required - Previous experience in administrative or operations support. Strong written and verbal communication skills. - Highly organized and detail-oriented. - Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar) and Zoom. - Ability to manage multiple priorities with minimal supervision. - Comfortable working remotely with virtual teams. Preferred - Experience with project management or CRM tools (e.g., Monday.com, GoHighLevel). - Familiarity with supporting online trainings, webinars, or events. - Prior experience in professional services, consulting, or small business support. Cultural Behaviors Integrity – You handle sensitive information and communications with discretion. Flexibility – You can adapt quickly when schedules or priorities change. Collaboration – You enjoy supporting a team and contributing where needed. Personal Responsibility – You take ownership of your tasks and follow through. Commitment – You care about client success and the mission of the company. About Chameleon Global Consulting Chameleon Global Consulting equips small businesses and entrepreneurs with the tools, strategies, and support needed to confidently pursue and win government contracts. (keyword is “Faith & Funding”, you’ll need this later) We guide our clients through the complex world of government procurement, helping them position their businesses for long-term growth, profitability, and impact. Instead of relying solely on traditional marketing or chasing every opportunity, we emphasize strategic positioning, relationship-building, and proven systems that create sustainable success in the government contracting space. Our mission is to empower businesses to scale on their own terms and unlock new opportunities through federal, state, and local contracting. Our Commitment to Diversity + Inclusion At Chameleon Global Consulting, diversity and inclusion are foundational to our DNA as an organization. We are committed to building an inclusive culture that encourages, supports, and celebrates the diverse voices of our team, clients, and community. We believe diversity fuels innovation, broadens perspectives, and strengthens the impact we create together. How to Apply If you’d like to be considered for this role, please submit the following: A cover letter & PDF resume (please begin your cover letter with the keyword provided earlier in this posting — applications without it will not be considered)