Administrative and Operations Assistant

I am seeking an organized, responsible, and detail-oriented Administrative and Operations Assistant to provide direct support with task management, the preparation, review, and organization of contracts and other documents, monthly reports, spreadsheet updates, internal CRM management, signature tracking, important dates, pending tasks, research, and other administrative requests. The ideal candidate must be bilingual in English and Spanish, take initiative, work independently, follow instructions carefully, manage multiple priorities, and maintain clear and consistent communication. Key Responsibilities - Provide direct administrative and operational support. - Create, organize, prioritize, and follow up on assigned tasks. - Monitor deadlines and ensure tasks are completed on time. - Draft, review, organize, and format contracts, agreements, and other documents. - Adapt documents according to the needs of each client or project. - Prepare and organize monthly reports. - Conduct research and organize information related to travel, hotels, meetings, conferences, events, and other topics as needed. - Coordinate meetings, reminders, documents, and requests. - Make occasional phone calls in English or Spanish when required. - Maintain clear and consistent communication. - Organize digital files and keep documentation up to date. - Update and maintain internal CRM systems. - Assist with other administrative or operational tasks as needed. Required Skills - Bilingual proficiency in English and Spanish - Excellent organizational, task-management, and time-management skills. - Ability to prioritize tasks, monitor progress, and meet deadlines. - Strong attention to detail. - Ability to manage multiple tasks and changing priorities. - Strong writing, grammar, and proofreading skills. - Clear, professional, and respectful communication. - Confidence communicating by phone in both English and Spanish. - Analytical thinking and the ability to solve problems independently. - Ability to learn new tools and processes quickly. Tools and Knowledge - Google Workspace, including Google Docs, Google Sheets, Google Drive, and Gmail. - Communication, time-tracking, and project-management platforms, including Hubstaff and Monday.com. - Internal CRM systems and digital file-management tools. Requirements - Previous experience in an administrative, operational, or assistant role. - Experience managing tasks, priorities, and deadlines independently. - Reliable internet connection. - Proficiency with digital tools and spreadsheets. - Ability to handle confidential information with discretion. - Availability to work four focused hours per day, dedicating that time exclusively to the responsibilities of this position. - Availability to make occasional work-related phone calls when required. - Availability to respond messages during AST working hours