Bilingual Executive Assistant to the MD

Location: Metropolitan Lima, Peru (Fully Remote) About the Role The Managing Director runs two operating companies across a global client base, one in the UK and one here in Peru. This role is focused first and foremost on supporting the Peru side day to day, plus helping manage his personal admin so he can focus his time on the business. We're looking for a sharp, proactive, and discreet Executive Assistant to work closely with our MD. This is way more than a typical admin job, we need someone who takes real ownership, uses good judgment, and can just run with things, even when priorities shift fast. You're a natural problem-solver, detail-oriented, and get things done without needing to be micromanaged. You'll be juggling both business and personal priorities, so discretion and good sense matter a lot. Key Responsibilities Calendar & Priority Management • Keep a busy, ever-changing calendar running smoothly, mixing work and personal commitments, catching conflicts before they happen, and making sure time goes where it matters most. Finance & Administration – Peru Entity • Request, chase down, and file supplier invoices so expenses are always accurate and up to date (weekly / as needed). • Handle monthly payments, suppliers, payroll (bookkeeper, household staff, training providers), taxes, and any new services or installations. • Take care of annual tax payments and filings. • Be the main point of contact with the bank, handling requests and sending the accountant monthly statements. • Keep on top of Peru Co's paperwork, including notary matters. Personal & Family Operations (High-Trust) • Act as a trusted right hand for the MD's personal and family matters, purchases, appointments, insurance, and payments, so he can focus his time on the business. Travel & Itinerary Management • Plan and run domestic and international trips start to finish, flights, hotels, ground transport, and detailed itineraries, so everything just works. Procurement & Resource Coordination • Source and buy whatever's needed, online or in person, keeping an eye on cost, quality, and timing. Errands • Occasionally get out and handle deliveries, paperwork drop-offs, and other on-the-ground errands around Metropolitan Lima. Requirements Experience • At least 2 years in an EA, Ops, or similar high-responsibility role, ideally somewhere fast-moving or entrepreneurial. Language • Fluent, professional English, written and spoken, you'll be working with people outside Peru regularly, including the UK side of the business. Location & Mobility • Based in Metropolitan Lima and happy to occasionally move around the city for errands and in-person tasks. Core Competencies • Takes ownership and gets things done. • A sharp problem-solver with good judgment and initiative. • Discreet, professional, and trustworthy with sensitive information. • Comfortable working independently and juggling a lot at once. • Great at staying organized and coordinating logistics. • Not intimidated by numbers, comfortable handling invoices, payments, and tax/bank admin accurately.