Billing Clerk & Accounts Payable

We are seeking a reliable, detail-oriented Billing Clerk to support our accounting team. This is a full-time position focused on accounts payable, accounting data entry, and tenant Security Deposit Disbursements. We’re looking for someone who is highly organized, comfortable working with financial records, and able to process a high volume of transactions accurately and on time. Property management accounting and AppFolio experience are strongly preferred. Responsibilities Accounts Payable Process and enter vendor invoices accurately and on time Review invoices for proper coding, documentation, and approvals Match invoices with purchase orders and supporting documentation when applicable Assign invoices to the correct property, entity, and general ledger account Maintain accurate accounts payable records Research and resolve invoice discrepancies and payment questions Assist with vendor payments and payment batches Communicate with vendors and internal team members regarding outstanding items Assist with month-end AP procedures and reconciliations Accounting & Data Entry Enter financial transactions into accounting and property management systems Maintain accurate accounting records and supporting documentation Review entries for accuracy and correct discrepancies Assist with account reconciliations Maintain organized electronic accounting files Support the accounting team with additional projects and administrative tasks as needed Security Deposit Disbursements Process and post tenant Security Deposit Disbursements Review move-out and deposit documentation for accuracy and completeness Enter charges, deductions, refunds, and other deposit activity Ensure transactions are posted to the correct tenant, property, and accounts Reconcile Security Deposit activity and investigate discrepancies Coordinate with property management and accounting staff regarding tenant move-outs Maintain organized records of Security Deposit Disbursement activity Qualifications 1–3+ years of accounting, accounts payable, billing, bookkeeping, or similar experience Strong attention to detail and accuracy Excellent organizational and time-management skills Strong accounting data-entry skills Proficiency with Microsoft Excel and Microsoft Office Comfortable learning and working in accounting/property management software Basic understanding of general ledger accounts and accounting principles Strong written and verbal communication skills Ability to work independently, prioritize tasks, and meet deadlines Ability to handle confidential financial information professionally Preferred Experience Candidates with the following experience will receive strong consideration: Property management accounting AppFolio Accounts payable and vendor invoice processing Tenant ledgers and Security Deposits Tenant move-out accounting General ledger coding and reconciliations Who We're Looking For You are dependable, organized, proactive, and extremely detail-oriented. You take ownership of your work, catch discrepancies before they become problems, and understand the importance of accurate and timely financial records. This is intended to be an ongoing, full-time role for the right person.