Bookkeeper & Financial Reporting Specialist

We are seeking a reliable, detail-oriented Multi-Entity Bookkeeper, Budgeting & Financial Reporting Specialist to manage bookkeeping, budgeting, and financial reporting for our parent company and affiliated businesses. We are looking for a long-term team member who already has strong bookkeeping fundamentals but is also willing to learn and follow our specific procedures, reporting formats, and quality standards. We will provide training on our company-specific preferences and requirements. This will be a fixed monthly arrangement based on an agreed scope of work, expected working hours, and defined deliverables. Responsibilities: * Maintain accurate bookkeeping records for multiple related companies * Reconcile all bank and credit-card accounts monthly * Properly record intercompany loans, reimbursements, expense allocations, and amounts due to and from each company * Manage cross-border and multi-currency transactions * Show both PHP and USD for Philippine intercompany transactions, including the original amount, exchange rate, conversion date, converted amount, and any foreign-exchange gain or loss * Help create annual operating budgets for our parent company and each affiliated business * Maintain and update budgets as business circumstances change * Prepare monthly Budget vs. Actual reports for each business * Explain significant differences between budgeted and actual results * Update financial forecasts and projected cash needs * Help management identify overspending, potential savings, and upcoming financial obligations * Prepare monthly Profit & Loss, Balance Sheet, Cash Flow, and Budget vs. Actual reports * Deliver completed monthly reports by the 10th business day of the following month * Assist with quarterly financial reviews, updated forecasts, annual budgets, and year-end reporting * Maintain organized financial records and supporting documentation * Coordinate with our CPA when necessary * Proactively communicate missing documents, unusual transactions, errors, and significant budget variances Reporting Standards: Reports must be accurate, clean, organized, easy to understand, and consistent in design. We want professional and visually engaging reports that are enjoyable to review—not simply unformatted QuickBooks exports. All reports should follow a uniform company theme and format. Editable templates and source files created must remain available to the company. Required Qualifications: * Strong bookkeeping experience * Experience managing multiple companies or business divisions * Experience creating business budgets, financial forecasts, and monthly Budget vs. Actual reports * Knowledge of holding-company structures and intercompany financing * Proficiency in QuickBooks Online * Strong Excel or Google Sheets skills * Strong reconciliation and financial-reporting skills * Excellent written and spoken English * High attention to detail and accuracy * Reliable communication and availability during U.S. Eastern Time business hours * Ability to meet recurring monthly deadlines * Willingness to learn and follow our chart of accounts, allocation rules, intercompany procedures, reporting formats, and quality standards * Ability to protect confidential financial information and sign an NDA * Willingness to provide relevant work samples and professional references Preferred Qualifications: * Cross-border and multi-currency bookkeeping experience * Related-party transaction experience * QuickBooks ProAdvisor certification * Experience creating attractive financial dashboards and management reports * Familiarity with nonprofit bookkeeping Training: We will provide training on our company-specific systems, reporting designs, intercompany rules, and internal procedures. However, applicants must already possess solid bookkeeping fundamentals, QuickBooks proficiency, budgeting experience, and the ability to work independently after training. Work Structure and Activity Monitoring: This is intended to be a fixed monthly arrangement based on an agreed scope, defined deliverables, and an expected number of working hours. Work activity will be tracked and actively reviewed through Upwork to confirm that working time is productive, properly documented, and devoted to our company. Idle, duplicated, unsupported, or unrelated time will not be accepted. Any work exceeding the agreed monthly scope or expected hours must receive written approval in advance. Accuracy, timeliness, completed deliverables, and quality of work will remain the primary measures of performance. When applying, please include: 1. Your experience managing bookkeeping for multiple related companies 2. Your experience with intercompany and international transactions 3. Your experience creating budgets, forecasts, and Budget vs. Actual reports 4. Your QuickBooks Online experience 5. Examples of financial reports, budgets, or dashboards you have created 6. Your proposed fixed monthly fee and exactly what it includes 7. The approximate number of working hours included each month 8. Your availability during U.S. Eastern Time 9. Why you believe you would be a good long-term fit for our company