Bookkeeping, AP, AR, QBO

We are looking for a highly organized and detail-oriented Bookkeeper to manage the day-to-day accounting and bookkeeping responsibilities of the company. This person will be responsible for making sure our financial records are accurate, transactions are properly categorized, accounts are reconciled, and outstanding receivables and payables are closely managed. Responsibilities QuickBooks & Daily Bookkeeping • Maintain accurate and up-to-date records in QuickBooks Online • Record and properly categorize income, expenses, transfers, payments, and other transactions • Reconcile bank accounts and credit cards regularly • Identify duplicate, missing, or incorrectly categorized transactions • Maintain an organized and accurate Chart of Accounts • Investigate discrepancies and correct bookkeeping issues • Keep QuickBooks current so management can rely on financial reports throughout the month Accounts Receivable • Maintain accurate customer balances and open invoices • Monitor the Accounts Receivable Aging Report • Identify overdue invoices and follow up with customers for payment • Apply customer payments correctly to invoices • Research unapplied or incorrectly applied payments • Work with the customer service and sales teams when there are billing discrepancies • Provide management with visibility into past-due accounts and collection issues Accounts Payable • Enter and organize vendor bills • Verify invoices against supporting documentation when applicable • Monitor upcoming payment obligations • Prepare bills for payment and ensure payments are properly recorded • Reconcile vendor statements and resolve discrepancies • Maintain accurate vendor balances • Help prevent duplicate or incorrect payments Bank & Credit Card Reconciliation • Reconcile all operating bank accounts • Reconcile company credit cards • Match transactions to the appropriate bills, receipts, or expenses • Investigate unidentified transactions • Ensure transfers between accounts are recorded correctly • Keep reconciliations current rather than waiting until the end of the year Payroll & Labor Accounting Support • Assist with payroll-related bookkeeping and reconciliation • Properly record payroll expenses, taxes, and liabilities in QuickBooks • Reconcile payroll reports against accounting records • Help management maintain accurate labor-cost reporting • Coordinate with the company’s payroll provider and outside accountant when necessary Month-End Bookkeeping Help maintain a consistent month-end closing process, including: • Completing bank and credit card reconciliations • Reviewing Accounts Receivable • Reviewing Accounts Payable • Reviewing uncategorized transactions • Checking outstanding checks and deposits • Reviewing payroll entries • Identifying unusual or incorrect transactions • Preparing the books for management and CPA review