Business Operations Assistant

About the Role We are seeking a highly organized, proactive, resourceful Business Operations Assistant to provide administrative and operational support across multiple businesses, brands, community initiatives, and select personal projects. This is an ideal role for someone who enjoys organization, project coordination, research, marketing support, and turning ideas into completed tasks. The successful candidate must be comfortable supporting multiple projects simultaneously while maintaining confidentiality, organization, professionalism, and attention to detail. Key Responsibilities Executive & Administrative Support * Manage and organize calendars, deadlines, meetings, and reminders * Maintain weekly priority and task lists * Conduct online research and summarize findings * Organize digital files, documents, and shared folders * Draft and format routine correspondence * Track outstanding tasks and follow up on deliverables * Assist with travel, appointments, reservations, and select personal administrative tasks * Help ensure projects move from idea to completion Business Operations * Maintain project-management systems and operational trackers * Track business deadlines, applications, partnerships, leads, and follow-ups * Create and update spreadsheets and databases * Assist with forms, processes, and administrative workflows * Identify overdue or incomplete tasks and proactively follow up * Prepare a concise weekly status report of completed work, outstanding items, and upcoming priorities Marketing & Brand Support * Schedule approved social-media content * Create and edit basic graphics using Canva * Repurpose existing content across platforms * Maintain content calendars * Assist with email marketing and newsletters * Conduct market, competitor, and audience research * Track leads, collaborations, speaking opportunities, media opportunities, and partnerships * Assist with promotional campaigns and event coordination Project Support The assistant will provide support across several initiatives, including: * Mental health/business operations * Mental Wealth personal brand and programs * The Jefferson Legacy Project * Black Business Spotlight * Speaking, publishing, events, and community initiatives * Select personal administrative responsibilities Important: This position does not initially involve providing clinical services or unrestricted access to confidential client health information.