Client Operations & Bookkeeping Virtual Assistant

I am the owner of a busy interior design and event-planning business in Central Florida. I am looking for a reliable, organized, and proactive virtual assistant to help manage my daily business operations. I prefer to send instructions through WhatsApp voice messages. I need someone who can listen carefully, organize the information, create tasks, and follow through without needing constant supervision. Responsibilities will include: • Preparing and sending estimates, contracts, invoices, and payment reminders • Working with QuickBooks Online • Tracking client deposits, balances, purchases, receipts, and project expenses • Communicating professionally with clients, vendors, installers, and delivery companies • Organizing client documents, project information, orders, and deadlines • Following up on approvals, contracts, deliveries, and payments • Maintaining an organized task-management system • Providing daily or weekly summaries of completed and pending tasks • Assisting with email, scheduling, research, and general administrative work The ideal candidate must have excellent written and spoken English, experience with QuickBooks Online, strong organizational skills, attention to detail, and the ability to handle confidential business information. The person must be proactive and comfortable communicating directly with clients while representing a luxury design business professionally. Some availability during Eastern Time business hours is required. This will begin as a part-time position of approximately 10–15 hours per week, with the possibility of additional hours and a long-term working relationship. The assistant will not be authorized to transfer company funds or change banking information. During the training period, financial documents and client communications will require my approval. When applying, please describe your experience with QuickBooks, invoicing, contracts, client communication, and organizing instructions received through voice messages. Begin your proposal with the words “Designed to Shine” so I know you read the complete description.