E-Commerce Multi-Entity Accountant / Bookkeeper

Multi-Entity E-Commerce Accountant/Bookkeeper Scope of work: 1. Monthly management close, the core deliverable • Pull and process payment gateway reports: Mollie, Stripe, PayPal and others. • Pull and process Shopify sales exports for all stores, as well as marketplaces and other sales channels. • Record sales per website and output VAT per website. • Record B2B and marketplace sales: Amazon, local marketplaces etc. • Deliver the close on a fixed date each month. 2. Bank reconciliation and purchase invoices • Download bank statements for all banks across all entities. • Reconcile every line against the corresponding transaction. • Ensure the matching invoice or receipt sits in Dext for the right entity, and follow up on anything missing before closing the month. • Classify each invoice correctly (Purchases, Marketing, Payroll, Logistics, Software, etc.). 3. Channel-level P&L and cost allocation • Pull 3PL warehouse data to produce COGS reports. • Allocate ad spend and other invoices to the correct website or channel. • Split shared costs by % of sales using our existing automated Google Sheets, and flag when the allocation logic needs updating. 4. Payment preparation • Prepare payments in our banking platforms so the manager only reviews and approves. • Track due dates and payment schedules across all entities. 5. Accounts receivable • Apply incoming B2B payments to the correct invoices in our accounting softwares such as Zoho Books / Xero. • Keep aged receivables current and escalate overdue accounts. 6. External accountants, VAT and audit • Day-to-day contact for our external accounting firms in France and the UK, supplying clean data for VAT and statutory filings. • Hong Kong: prepare the accounts and work with the auditor through to closing. 7. Deadline calendar • Maintain a group-wide calendar of filings, tax payments, renewals and audit milestones in every country where we operate. • Send reminders to management ahead of each deadline. 8. Automation and AI, an expected part of the job • Continuously reduce manual work: Google Sheets / Apps Script, Zapier or Make, API and CSV exports, AI tools for document extraction, matching and summarizing. • Document each process so it is repeatable and transferable. • Keeping the process lean is part of the role, not an extra. Tools you will work with: • Shopify • Amazon Seller • Marketplaces • Zoho Books • Xero • Dext • Googlesheet • Online banks • AI tools of your choosing Required: • E-commerce experience is mandatory. You have worked with payment gateways such as PayPal, Stripe and Mollie, handled sales and transaction exports, and reconciled online sales at volume. • 3+ years of hands-on bookkeeping experience through to management accounts. • Experience with multi-entity and multi-currency books. • Super analytical and excellent with numbers. • Strong Excel / Google Sheets: pivots, lookups, importrange. • Meticulous and accurate, with the habit of checking your own work. • Comfortable in a fast-growing startup, working with a multicultural team across several time zones. • Fully autonomous, managing your own deadlines. • Professional written and spoken English. • Actively use automation and AI in your work, with concrete examples. • Reliable overlap with European working hours for calls. Nice to have • Marketplace or DTC brand experience. • EU/UK VAT exposure, or Hong Kong audit experience. • Xero, Zoho Books or Dext experience. • Deep knowledge of AI tools and automation platforms. • French speaking