Compliance Matrix Specialist - Technical Specifications

We are looking for a detail-oriented, reliable professional to assist our team with creating compliance matrices from customer-provided specifications and requirements. This is an ongoing role for someone who is comfortable reviewing detailed documents, identifying individual requirements, and organizing those requirements into a structured compliance matrix using a template we provide. What You'll Do You will receive customer specification documents along with our compliance matrix template. Source documents may be provided in a variety of formats, including Microsoft Word, Excel, PDF, and other common document formats. Your responsibilities will include: - Review customer specifications, solicitations, and other requirements documents. - Work with source documents provided in various formats, including Word, Excel, PDF, and similar file types. - Identify and extract applicable requirements from the provided documents. - Enter each requirement into our provided compliance matrix template. - Break compound requirements into logical, actionable entries when appropriate. - Use good judgment and common sense when determining what constitutes a requirement. - Maintain accuracy and traceability to the source document, including section/page references where applicable. - Perform a quality check of your work before submission. - Return completed compliance matrices to us in Microsoft Word format (.docx), regardless of the format of the original source document. - Return completed matrices within the required turnaround time. We will provide the templates, examples, and training necessary to learn our process. Turnaround & Availability Fast turnaround is an important part of this position. Most assignments will require same-day completion or better, depending on the size of the document. Our normal working hours are Monday–Friday, 9:00 AM–5:00 PM Eastern Time. Work will generally be sent out for completion during these hours. We are looking for someone who can be responsive and available during these hours when assignments are sent. Work volume may vary, so this is best suited for someone who can accommodate assignments as they arise rather than someone looking exclusively for large, long-term projects. Required Software & Qualifications - Must be based in the United States - Must have an active Adobe Acrobat Pro/DC subscription and be comfortable using its document processing, conversion, and PDF tools. This is required so documents can be processed and converted quickly when needed. - Proficiency with Microsoft Word - Comfortable reviewing and extracting information from Word, Excel, PDF, and other common document formats - Excellent attention to detail - Strong reading comprehension - Ability to interpret technical and/or contractual requirements - Ability to follow an established template and process - Strong organizational skills - Reliable communication and responsiveness - Ability to meet short turnaround times Please note: Due to the fast turnaround required for this work, access to the appropriate Adobe Acrobat tools is a requirement of the position. Applicants should already have their own active Adobe Acrobat Pro/DC subscription. Preferred Qualifications Experience with any of the following is a plus: - U.S. government contracting - Federal, state, or local government solicitations, RFPs, RFQs, IFBs, or similar procurement documents - Government or military specifications - Technical/Automotive/Construction Equipment specifications - Compliance matrices or requirements matrices - Proposal development or proposal management Government contracting experience is preferred but not required. We are willing to train the right person who demonstrates strong attention to detail, good judgment, and reliability. What We Provide - Compliance matrix templates - Process documentation and examples - Initial training - Customer specification/source documents - Opportunity for ongoing work for the right person To Apply, please include the following in your proposal: - Your location and time zone. - Your typical availability Monday–Friday between 9:00 AM and 5:00 PM Eastern. - Whether you are generally able to accommodate same-day assignments. - Confirmation that you currently have an active Adobe Acrobat Pro/DC subscription. - Any experience you have with government contracting, RFPs/RFQs, technical/vehicle/equipment specifications, proposal development, or compliance matrices. - Your experience working with Microsoft Word and reviewing Word, Excel, and PDF documents. - A brief description of how you ensure accuracy when extracting information from lengthy specifications. Important: This position requires someone who is dependable and responsive. Accuracy is critical, but so is turnaround time. We are looking for a long-term working relationship with someone we can confidently send assignments to and receive accurate, completed matrices back quickly.