Construction Project Coordinator / JobTread Specialist

# Construction Project Coordinator / JobTread Specialist **JobTread Experience Strongly Preferred | Buildertrend Experience Accepted** We are a growing Florida-based construction and development company managing multiple active residential and commercial construction projects. We are looking for a highly organized, proactive **Construction Project Coordinator / JobTread Specialist** to help manage our projects, schedules, subcontractors, documentation, and day-to-day construction workflow. **This is NOT a generic virtual assistant position.** We need someone who understands construction project management and has hands-on experience using **JobTread**, or significant experience with **Buildertrend or a comparable construction management platform**. ## What You Will Be Responsible For You will work directly with ownership, project managers, superintendents, office staff, subcontractors, and vendors to keep multiple construction projects moving forward. Your responsibilities will include: * Manage multiple active projects inside **JobTread** * Maintain and update construction schedules * Manage **dependency-based scheduling** and understand how delays affect downstream activities * Track project milestones, critical dates, and upcoming deadlines * Monitor projects daily for potential delays * Immediately identify and escalate scheduling conflicts or construction delays * Track inspections, inspection dates, results, failed inspections, and required corrections * Follow up aggressively on failed inspections until corrections and re-inspections are completed * Coordinate with office staff, project managers, superintendents, subcontractors, and vendors * Call subcontractors directly to confirm schedules, resolve issues, and obtain updates * Track subcontractor commitments and hold subcontractors accountable for promised completion dates * Track materials, selections, purchase requirements, and long-lead items * Identify materials that need to be ordered before they become a scheduling problem * Follow up with vendors regarding deliveries and material availability * Generate and manage customer proposals * Assist with estimates, change orders, purchase orders, and subcontractor documentation * Prepare and track **payment applications / progress billing** * Assist with AIA-style payment applications when required * Track outstanding approvals, documentation, and payments * Maintain accurate project notes and documentation inside JobTread * Communicate project status and problems clearly to management * Provide regular updates showing what is on schedule, what is delayed, and what requires immediate attention ## Scheduling Is a Major Part of This Position We need someone who understands that construction scheduling is more than entering dates into software. You should understand **dependencies and sequencing**. For example: Framing completion → MEP rough-ins → inspections → corrections/re-inspections → insulation → drywall → finishes. If an inspection fails or a subcontractor falls behind, you should immediately recognize which downstream activities are affected and begin coordinating the solution. We do not want to discover a delay several days later. **You are expected to stay ahead of the project.** ## JobTread / Buildertrend Experience Preference will be given to candidates with direct experience using: * JobTread * Buildertrend Experience with ConstructionOnline, Procore, CoConstruct, or similar construction management systems may also be considered, but **JobTread experience is strongly preferred.** If you have JobTread experience, please explain specifically which JobTread features you have personally used, including: * Scheduling * Dependencies * Jobs * Budgets * Estimates * Proposals * Change orders * Purchase orders * Subcontractor management * Customer communication * Invoicing / payment applications * Documents * Daily/project communication ## Communication Requirements **Excellent spoken and written English is required.** This position requires actual phone communication. You must be comfortable calling: * Subcontractors * Vendors * Suppliers * Project managers * Office staff * Inspectors or municipal departments when appropriate You cannot be afraid to pick up the phone and get an answer. We need someone professional, persistent, organized, and capable of following up until an issue is resolved. ## Who We Are Looking For The ideal candidate is: * Experienced in construction project coordination * Experienced with JobTread and/or Buildertrend * Highly organized * Detail-oriented * Comfortable managing multiple projects simultaneously * Strong with construction scheduling * Able to understand dependencies and critical-path issues * Proactive rather than reactive * Comfortable communicating with subcontractors * Persistent with follow-up * Able to recognize problems before they become major delays * Comfortable working directly with company ownership and management * Able to work during U.S. Eastern Time business hours ## This Position Is NOT For Someone Who: * Has only generic VA experience * Has never worked around construction * Needs to be told every day who to follow up with * Is uncomfortable making phone calls * Simply enters information into software without understanding what it means * Waits for management to discover project delays We need someone who takes ownership of the coordination process. ## How to Apply **Please begin your Upwork proposal with the words: "JOBTREAD PM" so we know you read the entire posting.** Then answer the following: 1. How many years of construction project coordination or project management experience do you have? 2. Have you personally used JobTread? If yes, for how long? 3. Which JobTread features have you personally managed? 4. If you have not used JobTread, describe your Buildertrend experience. 5. How many construction projects have you managed simultaneously? 6. Have you managed construction schedules with task dependencies? 7. Have you prepared proposals, change orders, purchase orders, progress billing, or payment applications? 8. Are you comfortable calling subcontractors and vendors in English? 9. Are you available during U.S. Eastern Time business hours? 10. Describe one example where you identified a construction delay and what you did to get the project back on schedule. **Applications that do not answer these questions will not be considered.** ### Position Type Long-term / ongoing ### Hours Full-time ### Location Remote We are looking for someone who can become a long-term member of our construction operations team and eventually know our projects well enough to proactively tell management what needs attention rather than waiting for management to ask.